Grace Tang Jing Yi

Experience

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  Kirei Japanese Food Supply Pte ltd

  Feb 2012 - Apr 2015

  Administration Clerk

  - Generate accurate & timely Invoice within 1 hour for next day order- Generate Cash Receipt Transaction within the day- Involved in inventory control and stock taking exercise- Co-ordinate with other suppliers for ordering goods

• 

  AXA

  Jun 2015 - Sept 2015

  Administration cum Personal Assistant

  - Provide general administrative and clerical support - Assist in arranging Financial Service Director meeting schedules and appointments- Assist in handling faxes, replying emails, phone calls to client to remind them on their outstanding bills

• 

  Infinite (Global) Pte Ltd

  Oct 2015 - Feb 2017

  Administration Assistant

  - Generate & process customer orders - Involved in company roadshow, warehouse sales and year end stock take- Liaise continuously with outlets in their stock check within the same day - Assist manager in doing monthly report and pass the report within 3 working days- Assist in issuing shipment arrival notice to logistic department

• 

  JLL

  Mar 2017 - Nov 2019

  Facilities Administrator

  - Assist the Facilities Management team with operational activities (maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk)- Managing financial processes to ensure that all financial management requirements are completed in a timely and accurate manner. Ensure prompt and accurate management of purchase orders in JD Edwards Enterprise One- Managed Café Management and Mailroom Services- Assist in carrying out safety procedures when needed- Maintaining a neat and good working condition in company premises - Provide FM support for meeting room bookings where required- Provide superior customer service to meet on-site client’s expectations Show less

• 

  OUB Centre Limited

  Nov 2019 - Jun 2022

  - Answer and respond to phone calls, assisting tenants and customers with their enquiries- Be a point of contact for the department and coordinate with external tenants and various business partners- Provide administrative support to the Operations department- Provide administrative support for Fire Safety related matters- Provide coaching and guidance to Operations Administrative Officer to discharge the duties effectively- Assist management to arrange meetings with agenda preparation- Handle incoming and outgoing correspondence/Emails and files for Operations department administrative processes and maintain good filing system- Prepare and send out purchase orders, work requisitions and etc- Monitor term contracts and licenses, process payment and update all expenses committed in budget tracking list- Process documents for payment of invoices by matching with delivery/work orders/service reports and submit for payment authorization- Check and hasten service provider’s prompt submission of monthly service order and work order- Prepare monthly accrual list for submission to Finance Department- Handling of office stationery/inventories and keeping a proper record of it- Provide monthly report for tracking of contract agreement: 4 to 6 months advance alert and tracking of contract renewal for all Managers and Executives Tower 1, Tower 2 and Shopping Mall tenants condenser water usage and Aircon extension Collate all general work orders/service orders Consolidate figures and prepare monthly reports and charge forms Monthly and Annual Budget tracking for Operations department Tracking of utilities and services on usage of Newater, domestic water and electricity- Assist with any other administrative duties assigned by the Management Show less - Provide administrative support to the Operations department- Assist management to arrange meetings with agenda preparation- Coordinate as contact point for internal department, external tenants and various business partners- Handle incoming and outgoing correspondence/Emails and files for Operations department administrative processes and maintain good filing system- Prepare and send out purchase orders, work requisitions and etc- Process documents for payment of invoices by matching with delivery/work orders/service reports and submit for payment authorization- Keep a proper record and handling of office stationery/inventories- Monitor term contracts and licenses, process payment and update all expenses committed in budget controlled forms- Assist in the conduct of fire safety meeting and fire drills- Answer and respond to phone calls, assisting tenants and customers with their enquires- Man the office Reception on a rostered basis- Provide monthly report for tracking of contract agreement: 4 to 6 months advance alert and tracking of contract renewal for all Managers and Executives Preparation for issuance of security passes and carpark coupons Tower 1, Tower 2 and Shopping Mall tenants condenser water usage and Aircon extension Collate all general work orders/service orders Consolidate figures and prepare monthly reports and charge forms Monthly and Annual Budget tracking for operations department Tracking of utilities and services on usage of Newater, domestic water and electricity- Check and hasten service provider’s prompt submission of monthly service order and work order- Assist with any other administrative duties assigned by the Management Show less

  • Senior Administrative Officer

    Jan 2022 - Jun 2022

  • Administrative Officer

    Nov 2019 - Dec 2021
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  Frasers Property Limited

  Jun 2022 - now

  Office Manager