KUSIIMA Pearl

Experience

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  PECO INTERNATIONAL LIMITED

  Apr 2014 - Jan 2016

  Assistant Administrator/finance

  My roles as administrative Assistant involved; Collecting and making monthly reports on the administration of the company. Arranging letters, memoranda, invoices and other indexed documents. Completing information analysis for procedures and reports. Compiling materials and maintaining employee database records. Preparing reports and minutes. Prioritizing and batching material for data entry. Management and preparation of digital data. Scheduling meetings and interviews.

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  Sheema district local government

  Jun 2014 - Aug 2015

  Intern community development officer.

  As an intern my roles were; Monitoring and evaluation of community based projects and monitoring service delivery in communities especially in health centers and government schools. Sourcing information about the minorities in the communities especially the orphans, handicapped, elderly and children. Sensitization of communities on HIV/AIDS, sanitation, malaria, and family planning. Helping communities register for community based projects and access them especially youth and women initiatives, agricultural services. Conducting community meetings on conflicts resolution, child protection, child neglect and domestic violence. Offering Counseling services to women and children. Show less

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  Civic response on relief and development

  Mar 2016 - Oct 2017

  Administrative/finance assistant

  As a financial assistant my roles included; controlling incoming and outgoing financial documentation process and maintaining files and project financial reports. Data entering of payroll information that included preparing and remitting source deduction and payroll tax and calculating salary and benefits. Receiving and verifying invoices and requisitions, and entering all invoices for payment. Monitoring and order of office supplies. Review and verify financial claims from staff. Maintaining a filing system for all financial documents. My administrative activities included Human Resource Management, handling of bids and requisitions, financial evaluations and other duties to ensure smooth running of the organization. Show less

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  Great Lakes Coffee company Ltd.

  Oct 2017 - Mar 2019

  Accounts Payable Clerk/administrator

  Accounts clerk am in charge of Buying and Delivery of the Coffee, Filling the buying and delivery documentation, procurement of office supplies, maintaining files of the sustainability project financial reports, Review and verify financial claims from staff, payroll, tax deduction and filling, calculating salary and benefits, updating prices of the coffee depending on the types of coffee, assessing variances in the budgets, in charge of all bank transactions.

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  ACORD Agency for Co-operation and Research in Development

  Mar 2019 - now

  As an Admin Officer my roles cut across Administration, Humana Resource and Procurement, • Administration, Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner, Ensuring office supplies are maintained, by checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times, Ensuring the confidentiality and security of files and filing systems, Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information , Operating copy equipment, fax machines, printers and internet equipment.• ProcurementWorking with the purchasing manager to run the purchasing department , reducing operating costs and boosting efficiency, Maintaining working relationships with vendors and supervising vendor activities, Managing purchase orders, overseeing shipping schedules and maintaining purchase records , Working with staff to compare deliveries with purchase orders to identify discrepancies. .Human ResourceProviding general day to day HR support including Employee Benefits, recruitment, Staff Development, performance management and other administration roles at head office with the following roles, (i.e. review job descriptions, posting adverts and Receiving and tracking employment applications, long-listing, short listing, scheduling interviews, conduct interviews and communicating to successful candidates, orient the new staff.), Maintain timely update of the filling tree ensuring, Explaining work instructions and duties to new employees, Updating the payroll (by following up on new appointments, Composing and typing letters or correspondence, contracts and appointments, Ensure all newly hired staff have Probationary Performance, Keep track of leave for all staff and advise line managers in order to properly plan leave for staff and administration of all employee benefit programs. Show less

  • Administrative Officer

    Jan 2021 - now

  • Administrative Assistant

    Mar 2019 - Jan 2021