Mary North Asmus

Experience

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  DataMasters

  Oct 1994 - Nov 2001

  Office Administration

  Phone Systems Administration, Library Administration and Support Administration for an Information Technology contracting and placement firm. Support Administration responsibilities included opening and closing the office, filing, answering phones on an eleven line phone system, general maintenance of office and supplies and reception duties. Also responsible for supporting a seven-member recruitment team, which included data entry, research and documentation of client's company profiles, competition research, and Triad region marketing information. Conducted reference checks and pre-qualifications for potential candidates and scheduled technical interviews between candidates and contract professionals.Library Administration responsibilities included general maintenance of physical library and database, ordering and logging materials such as magazines, books, and software. Handled requests and returns of materials, which included overdue notice correspondence. Phone System Administration of Merlin-Legend phone and voice mail equipment. Responsible for programming system to handle voice mailbox users for a staff of twenty and specific phone and voice mail functions. Overall maintenance and problem resolution. Show less

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  Barton College

  Apr 2002 - Jun 2005

  Secretary of Admissions

  Duties included opening and closing office, phone and office reception, inventory of office supplies and promotional materials. Picking up, opening and distributing daily mail and updating and distributing computerized letter flow. Maintained the Admissions Department email account which included responding to inquiries from prospective students and parents, printing requests for information and directing other emails to the appropriate departments. Administrative support for seven admissions counselors included filing and data entry of all materials relating to prospective, applied and accepted students. Materials for data entry included applications, transcripts, College Board test results and responses to promotional material. Assisted the Director of Admission with all open house responsibilities which included corresponding with students and parents to schedule attendance for one of the six open houses scheduled throughout the school year. Other open house duties included sending confirmation letters to students and producing nametags for all students, parents, faculty and staff that attended. Worked with parents and students to schedule dates and times to arrange personal tours of the campus. Scheduled appointments with departments and faculty of student’s major interest. Assisted the Director of Admissions with special projects as needed. Show less

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  Schneider-Electric / Square D Company

  Jun 2005 - Mar 2008

  General Senior Coordinator

  Administrative responsibilities included supporting forty-four Electronic and Electro-Mechanical Engineers, Technicians and Analysts located in Raleigh, NC, Columbia, SC and Monterrey, Mexico. General office duties included ordering office supplies, maintenance of office equipment, answering and transferring phone calls, scheduling meetings which included booking conference rooms, sending meeting invites through Lotus Notes and catering, if needed. Also responsible for making travel arrangements nationally and internationally which included registering traveler with the Dept. of State for overseas travel per company policy. Helped individuals with their expense reports using Extensity as well as monthly purchase card reconciliation. HR duties included contacting candidates to schedule interview, sending application packages and formatting the interview schedule with managers, HR representative and engineers. Responsible for setting up new hires with company orientation training, cubical, phone, computer and access to all necessary applications.Special projects included assisting Local Product Safety Committee with meeting arrangements and minutes. Committee consisted of Directors, VPs and high level management from the US, Canada, Mexico, and France and met quarterly to discuss safety issues associated with Square D / Schneider-Electric products and resolutions to those issues. Also responsible for the monthly report of these product safety issues and involved collecting updates from responsible parties in the US, Mexico and Canada to update report monthly based on new and closed issues. Show less

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  Fluor

  Jul 2008 - Aug 2011

  Executive Assistant to the Anchorage, Alaska project office working with office management, project directors and project leads to make sure all project and office functions run efficiently. Assist office management in daily office operations which includes opening and closing of office, office and phone reception, providing administrative support to manager as well as rotating office personnel in creating reports, reviewing and creating correspondence, developing spreadsheets and presentations for main office use as well as project use, filing, and mail distribution. Assist office and project management with special projects and events, such as booth, pamphlet, and display design for vender, college, and career fairs. Also responsible for making travel arrangements, appointment scheduling, calendar maintenance, and data collection for specific reports. Duties also include conference room scheduling and maintenance of equipment which includes projectors, Smartboards, video conferencing equipment, phone and voicemail equipment and fleet management of company vehicles. Process office invoices, expense reports and reconciliation of American Express expenses. Show less Lead project administration for Fluor’s Anchorage, Alaska office supporting between fifteen and twenty project team members. Project team consisted of a rotating staff from the home office located in Houston, TX. Team members include Document Control, Engineering, Project Control, HSE, Construction and Project Manager and Vice President. Responsible for logging, distributing and database management of project related documents including client correspondence, meeting minutes and Job Bulletins that contained variances from the Project Management Manual. Meeting coordination which involves conference room assignment and set up, meeting invitations, document and presentation preparation, setting up teleconferencing, WebEx and video conferencing equipment and catering. Responsible for scheduling necessary training for Fluor employees to gain access to client facilities located on the North Slope in Prudhoe Bay, Alaska. Coordinated travel to slope which includes verifying Slope access has been granted and badging is current and complete, purchasing and assigning arctic gear as well as working with administrators located on the Slope for flights, camp room reservations and truck rentals. Also coordinate business travel to Fluor’s home office in Houston, TX utilizing Fluor’s American Express Business Travel System. Maintain project files and project related news. Work with Project Information Management based out of the Houston, TX office to resolve technical or equipment issues within the Anchorage office. Responsible for reconciliation of American Express Business card purchases utilizing Fluor’s AtWork system Show less

  • Executive Assistant/Project Lead - Alaska Operations

    Oct 2009 - Aug 2011

  • Senior Administrative Assistant/Project Lead

    Jul 2008 - Oct 2009
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  Karges-Faulconbridge, Inc.

  Jul 2011 - Mar 2019

  Responsible for assisting engineering efforts for the refurbishment or replacement of heating and ventilation systems for North Slope gas producing facilities.

  • Project Coordinator

    Jul 2014 - Mar 2019

  • Heating and Ventilation Systems Project Assistant

    Jul 2011 - Jun 2014
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  ECG Management Consultants

  May 2019 - now

  Executive Assistant