Claire Swallen, CMP

Experience

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  Sky Zone

  Sept 2011 - Feb 2012

  Event Manager
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  Hart Energy

  Feb 2012 - Apr 2020

  Event Manager - Conferences and Logistics

  • EVENT LOGISTICSo Coordinate all event logistics for 15+ oil and gas conferences per year attracting more than 19,000 attendees, including two of the TSNN Top 25 fastest growing trade showso Manage and assist in set up of food and beverage orders, registration, conference room, and tradeshow flooro Communicate daily with various vendors including venue staff, catering companies, third party AV, contractors, hotel staff, conference sponsors, and promotional product vendors to ensure success throughout entirety of evento Coordinate shipping and manage supplies of all event materials for both domestic and international eventso Communicate daily with various vendors including venue staff, catering, third party AV, contractors, hotel staff, and promotional product vendors to ensure success throughout entirety of evento Proactively coordinate communication between internal c-level management, clients, stakeholders, and vendorso Vet hotels and convention centers for location, infrastructure, facilities, and size • F&B/SPONSORSHIP FULFILLMENT LOGISTICSo Manage all sponsorship fulfillment including onsite signage, promotional orders, and execution of contracts for 15+ events per yearo Coordinate communication between catering companies, clients, and staffo Order, manage, budget, and oversee food and beverage orders for multiple events o Analyze and budget F&B orders per event focusing on doing more within budget• BUDGETING AND ACCOUNTINGo Create and maintain detailed P&Ls, including a rolling budget for each event, to ensure adherence to event budget o Prepare various cost analyses and yearly budgets per line item to determine potential cost saving procedureso Report daily on current registrations and revenue through Cvent and BirdeasePro for multiple events o Create and maintain various reports, charts, documents, and presentations for the VP Show less

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  Simpler Media Group, Inc.

  Feb 2021 - Mar 2022

  Event Coordinator
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  Freelance

  Jun 2021 - now

  Contracted Event Specialist
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  ARCOS LLC

  Aug 2022 - now

  Senior Marketing and Event Manager