Ulrike Schiefer

Experience

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  Actual Maschinenbau AG

  Jan 1990 - Sept 1993

  Assistant in the Project and the Sales Department

  I worked together with a team to serve customers who bought PVC windows producing machines in order to equip whole production plants. I took care of customers from Korea, Japan, America and Spain. My work comprised administrative tasks, translations, customer and supplier relations, shipping arrangements, and liaised with various internal sections such as f.e. Finance Department, Sales Department, Machinery Production Department. My working languages were German, English and Spanish.

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  UNODCP

  Jan 1994 - Nov 1995

  Executive and Research Assistant in the Research Section

  The newly created Research Section developed a comprehensive guideline on new drugs. My responsibility was to ensure the compilation of all sections of the paper sent in by the colleagues. I developed the graphs according to the content. I was part of a team to develop knowledge and file sharing among the sections.

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  Philips CE

  Dec 1995 - May 1998

  Executive Secretary to the Manager of Product Strategy & Planning

  Philips CE hired an expat executive who needed an executive secretary with good English knowledge. During the time I worked at Philips CE the size of the team grew to about 30 people coming from different countries. I was his PA to all work related matters such as correspondence, agenda, travel arrangements, plant tour arrangements, administrative improvements, supervision of a junior secretary to name a few.

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  Embassy of the German Federal Republic

  Jul 2008 - Jun 2009

  Administrative Assistant to the Ambassador

  This embassy consisted of four German staff and four local office staff. Duties were general administrative tasks such as daily correspondence, telephone, e-mails, agenda, reception of visitors, mailings of invitations, support the preparation of visits from international delegations, assisting the organization of the annual national day events and functions, train local staff in general administrative tasks related to the Ambassador's office, During my assignment I could increase efficiency in mailing through use of repeat letter applications, updated the address database with the use of the database programme provided by the German Foreign Ministry (open source based) and initiated a network of administrative assistants of embassies and international organizations for knowledge sharing and building personal relations. Show less

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  Embassy of the German Federal Republic

  Sept 2009 - Dec 2009

  Adminstrative Assistant

  Worked in the Economics Department and reported to the Deputy Head of Mission. Duties were general administrative tasks such as correspondence, telephone, e-mails, agenda, reception of visitors, mailing of invitations, support the preparation of visits from international delegations. During my work assignment I was also involved in the organization of a charity event hosted by the German Ambassador. For this task I liaised with German and Thai companies in Thailand regarding their sponsoring of the event. Working languages were German and English. Show less

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  Embassy of the German Federal Republic

  Feb 2010 - Mar 2010

  Consultant

  I restructured and updated the website of the German Embassy of Vientiane in accordance with the requirements established by the IT-department at the Ministry of Foreign Affairs, Berlin. I received a brief introduction training into CoreMedia based on open standard software and then had to build up further knowledge and solve problems self-sufficiently by consulting user manuals. After analyzing the existing website and researching comparable websites and applications I developed and presented a new layout and proposed relevant information to be included. I was tasked to restructure the website in order to provide a user friendly platform for both German and Lao users. At the same time the platform had to be easy to maintain with existing resources and expertise at the embassy. For this task I reviewed other websites, made decisions on relevance, included modules provided by the IT-department and set up appropriate external links. I also set up the pages design layout including selection and uploading of pictures. All this was conducted remotely, bases in the German embassy in Bangkok. Finally I produced a step-by-step manual for the website maintenance person at the embassy and gave remote coaching by telephone and online. Working language were German and English.My achievements in this assignment include a full functioning website for the embassy using new software and related support material and capacity development. Show less

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  UNDP

  Nov 2010 - Feb 2011

  Consultant

  I worked under the direct supervision of the Regional Coordination Specialist. My tasks were to populate and maintain the content of the new KM platform (teamworks) for the use of UNDG Asia-Pacific members as well as provide assistance to users and give feed back to the web portal development team. Under the same assignment I collected relevant information and updated the UNDG-website.Working language was English.

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  UN Economic Commission for Europe

  Oct 2017 - Dec 2017

  Consultant

  Consolidations UN Regulations, their amendments and revisions, adopted by the Administrative and Executives Committees of the three UN Agreements on motor vehicles administered by the World Forum for Harmonisation of Vehicle Regulations (WP.29). By preparing the text of the regulations (in English) I inserted data; carefully checked and proofed; prepared and collated tables of contents; made final corrections and incorporated tables, graphs and drawings according to the section´s guidelines. The documents were finalised for being translated and submitted for publication on the internet site of the section. Show less

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  FIDIC - International Federation of Consulting Engineers

  Apr 2018 - now

  Office Manager/Executive Assistant

  Working closely with the CEO of FIDIC to organize his schedule, including travel arrangements and accounting, emails, follow up on projects, coordination with senior management team. Point of contact for the Board of Directors, including preparation for off-site board meetings and preparation of documents. Procurement of office supplies and IT equipment including invoice control. Providing support to the conference team. Organization of staff events.