SHADAB KHALID

Experience

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  Throne Engineers

  Jun 2018 - May 2021

  Bookkeeper

  •Maintained accurate and up-to-date accounting records, ensuring compliance with financial policies and procedures.•Verified and reconciled customer payment details, coordinating with the operations team to confirm payment amounts and bank information.Streamlined payment processes by ensuring no duplicate payments across multiple channels, using spreadsheets and communication tools like Slack.•Managed timely and accurate processing of invoices and seller payments, prioritizing tasks to meet deadlines efficiently.•Conducted thorough checks to verify payment amounts against item status and reconciled discrepancies across platforms.•Escalated and resolved payment-related issues promptly, minimizing disruptions to operational workflows.•Oversaw the authorization and payment of supplier invoices, ensuring compliance with company policies.•Assisted in preparing balance sheet reconciliations, annual accounts, and quarterly VAT returns to ensure regulatory compliance.•Played a key role in organizing and optimizing payment workflows to improve accuracy and reduce processing time.•Performed general bookkeeping tasks, including ad hoc duties and transactional reporting, to support financial operations. Show less

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  SILVER ARC LIMITED

  Jun 2021 - Jan 2023

  Accounting Assistant

  •Assisted in the preparation of financial statements, ensuring accuracy and compliance with accounting standards.•Managed bookkeeping tasks, including recording receipts, payments, and reconciling bank statements, using advanced tools like Xero accounting software.•Processed high-volume invoices, ensuring proper documentation and timely entry into the system for seamless financial reporting.•Administered payroll for 150–200 clients, including processing starters, leavers, and P45s, and maintaining employee records.•Acted as the first point of contact for payroll-related queries, collaborating with clients and third parties to resolve issues efficiently.•Liaised with HMRC for payroll compliance, tax submissions, and VAT return filings, ensuring timely and accurate submissions.•Conducted VAT return preparation and submission while identifying cost-saving opportunities and optimizing processes.•Performed sales, purchase, and general ledger reconciliations, ensuring alignment with company financials.•Reviewed and improved financial systems and processes, recommending and implementing enhancements to increase operational efficiency.•Uploaded and managed monthly sales transactions in Xero, ensuring data integrity and accuracy.•Created and maintained detailed financial records and files to support audits and compliance requirements.•Produced transactional reports and reconciliations, providing actionable insights for management.•Coordinated supplier statement reconciliations and managed relationships with vendors to address discrepancies.•Monitored and updated holiday records, processed expense claims, and maintained accurate financial documentation.•Collaborated within a team to refine payroll processes, ensuring timely and error-free service delivery.•Handled ad hoc accounting duties, such as supporting financial audits, generating reports, and managing client inquiries. Show less

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  Motability

  Mar 2023 - now

  Accounts Payable Administrator

  •Invoice Management: Process high-volume invoices across platforms such as Sage, CRM Proactis, and Customer Relationship Management (CRM) systems, ensuring accuracy and alignment with purchase orders and SLAs.•ERP Utilization & Automation: Streamlined accounts payable workflows by leveraging ERP systems, enhancing data accuracy, and reducing processing time.•Query Resolution: Proactively managed and resolved invoice discrepancies by coordinating with department heads and suppliers, ensuring all issues are resolved promptly.•Reconciliation & Compliance: Performed daily reconciliation of invoice batches against Sage batch import lists, ensuring adherence to IFRS standards and regulatory compliance.•Proactis Oversight: Conducted monthly Proactis meetings with department managers to address invoice issues and improve system integration for operational efficiency.•Sales Invoicing: Generated accurate sales invoices, ensuring proper documentation and timely submission.•Credit Card Administration: Managed corporate credit card distributions, tracked statements, resolved queries, and processed transactions in Sage, ensuring timely and accurate reporting.•Stakeholder Collaboration: Built and maintained strong relationships with vendors, team managers, and cross-functional departments to improve payment processes and enhance supplier satisfaction.•Process Improvement: Introduced new tracking systems to monitor first-time invoice upload failures and improved error resolution workflows, reducing delays.•Cost Control: Supported cost-saving initiatives by identifying inefficiencies in payment cycles and implementing measures to optimize cash flow management.•Data-Driven Decision Support: Provided detailed financial analyses and reports to support strategic decision-making by senior management. Show less