Lanie Fundanish

Experience

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  Baxter International Inc.

  May 1989 - Oct 1999

  Sr. Executive Assistant

  Reported directly to the CIO. . Provided on-going communication and coordination with Board Members and C-Level Executives and their assistants. . Managed and directed all incoming visitors, phone calls and electronic information. . Maintained, booked and rescheduled daily calendar of the CIO. . Prepared, planned and executed a variety of nationwide IT summit meetings, forums, departmental events, executive briefing sessions and special speaking engagements to the Board of Directors. . Booked complex world-wide travel arrangements and conference calls on a daily basis. . Prepared C-Level Executive with all travel collateral. . Coordinated on-boarding of new employees, scheduled training and answered questions. . Prepared complicated expense reports and bill payments for A/P. . Participated in identifying requirements and implemented solutions for Y2K transition. . Monitored annual and quarterly budgets and reclassifications. . Created organizational charts, financial spreadsheets and made complex presentations. . Demonstrated professional proficiencies in customer service, telephone, e-mail and fax within a fast paced and ever changing environment. . Interviewed, hired, trained and supervised department receptionist. . Organized, implemented and trained 150 administrative assistants in the operation and functionality of new state-of-the-art video conferencing equipment. . Oversaw and coordinated multiple department relocations without interruption of service Show less

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  APAC Customer Services

  Jan 1999 - Jun 2003

  Senior Executive Assistant

  APAC Customer ServicesBannockburn, ILSenior Executive Assistant (Left position to move to VA and change careers)• Reported directly to the CIO.• Provided on-going communication and coordination with Board Members and C-Level Executives and their assistants.• Managed and directed all incoming visitors, phone calls and electronic information.• Maintained, booked and rescheduled daily calendar of the CIO.• Prepared, planned and executed a variety of nationwide IT summit meetings in and out of the country, forums, departmental events, executive briefing sessions and special speaking engagements to the Board of Directors. • Booked complex world-wide travel arrangements and conference calls on a daily basis. • Prepared C-Level Executive with all travel collateral.• Coordinated on-boarding of new employees, scheduled training and answered questions.• Prepared complicated expense reports and bill payments for A/P.• Participated in identifying requirements and implemented solutions for Y2K transition. • Monitored annual and quarterly budgets and reclassifications. • Created organizational charts, financial spreadsheets and made complex presentations.• Demonstrated professional proficiencies in customer service, telephone, e-mail and fax within a fast paced and ever changing environment.• Oversaw and coordinated multiple department relocations without interruption of service.• Interviewed, hired, trained and supervised department receptionist.• Organized, implemented and trained 150 administrative assistants in the operation and functionality of new state-of-the-art video conferencing equipment. • Awareness of international communication idiosyncrasies. Show less

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  Starr Reporting LLC

  Jul 2003 - May 2007

  Court Reporter

  • Owned and operated a consulting business. Performed business accounting and advertising, booked appointments, delivered transcripts on time and handled expedited transcripts. • Specialized in recording and transcribing criminal arraignment, sentencing, Grand Jury, trials and depositions. • Participated in a pilot program for for six months for the U.S. Senate by performing closed captioning of Proceedings using specialized voice-to-text software and built a new voice model.• Was a certified member of the National Verbatim Reporters Association.• Was a Notary Public in Washington, D.C., Maryland and Virginia. Show less

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  First American Federal Solutions

  Jun 2007 - Sept 2008

  Office Manager/Executive Assistant

  • Acted as Executive Assistant for the GM, VP’s and all staff. Prepared all interoffice communications, handled all customer service inquiries, phone calls, ordering of supplies, created all presentations, performed front desk reception and took and prepared meeting minutes. • Managed, organized and coordinated new office setup including installation and approval of office security system. • Acted as on-site HR Manager.• Facilitated on-boarding of new employees and processed new hire paperwork.• Oversaw implementation of new phone system, which resulted in improved service.• Created financial reports and organizational charts.• Created and submitted expense reports and other billing to A/P for payment.• Hired and maintained all outside vendor and contractor relationships for best possible pricing and service, which included HVAC, plumbing, electrical and cleaning. • Created and tracked monthly budget reports for individual cost centers and reviewed for discrepancies and corrected inaccuracies.• Organized, implemented and managed special office meetings and events, which included venue selection, coordinated speaker arrangements, interfaced with vendors and staff, created and distributed invitations and oversaw registration.• Maintained reports and provided management with updated information of analytics.• Negotiated low vendor rates for office supplies, office equipment and office furniture.• Planned and managed office relocation that included the identification and hiring of a real estate agent, coordinated with our corporate attorney, identified office requirements, interfaced with new building management team and architect, facilitated transitional plan for the entire relocation and achieved seamless customer service during relocation. Show less

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  National Wildlife Federation

  Oct 2011 - Oct 2011

  HR Administrative Assistant

  • Compiled, approved, administered and input new hire reporting, answered incoming customer service calls, faxed, e-mailed and maintained cloud filing, organized, coordinated and logged in EEOC Reporting information in database, compiled research and scanned information to be checked against Alchemy database, prepared all correspondence and presentations for the group.

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  Booz Allen Hamilton

  Dec 2011 - Dec 2011

  Senior Executive Assistant

  • Under very limited direction performed C-Level Executive calendar management and updating for two extremely busy Principals.• On behalf of Principals used initiative, judgment and professional knowledge to screen and route written and electronic mail, all telephone calls and rescheduled meetings as appropriate, prepared executives for all on and off-site meetings, created presentations and modified existing presentations, coordinated and completed special projects as directed, faxed, created organizational charts, cloud filed and handled highly confidential information. Show less

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  Right Start Consulting

  Apr 2012 - Aug 2013

  Executive Assistant

  • Independently scheduled and rescheduled appointments on the basis of the President’s commitments and priorities. Scheduled meetings including Committee and Board meetings, coordinated materials and took meeting minutes as needed.• Coordinated complex travel plans, passports and visas for the President and ensured that he was equipped with all necessary reports for travel. • Negotiated low vendor rates for office supplies, office equipment and furniture.• Compiled quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions, Harvest, BaseCamp, QuickBooks and Visio.• Performed administration tasks such as cloud filing, developed databases, faxed, photocopied and scanned documents, routed e-mails and maintained status reports for client projects and analytics.• Conducted ongoing advanced Internet research and created presentations.• Became Recruitment Manager in charge of job postings, pre-screening interviews, in person interviews and the scheduling of candidates and moving them forward through the interviewing and hiring process.• Did extensive research of all business events, conferences, round table forums and networking informational events for the year and within a 100 mile radius of D.C. and created a database containing this information for the President.• Prepared A/P, A/R, paid bills, entered in expense report payments using QuickBooks along with handling banking deposits. • Organization of new office, supplies, wrote and published the policies and procedures manual, created PDF forms for employment application and performance evaluations, established SOP's for A/P & A/R, created and wrote an SOP for hiring and wrote and published SOP’s for my Executive Assistant position.• Coordinated and executed all office customer events, supplied all printed collateral, prepared and delivered all catering, clean up and follow-up with the clients after the event. Show less

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  The Bayard Group

  Jan 2014 - Feb 2016

  Executive Assistant

  • Manage calendars for high-ranking officials of the company; includes scheduling of appointments and events• Answer phones, emails and paper mail and develop both PowerPoint presentations and Excel reports; process correspondence as needed and handle highly confidential information with sensitivity• Book facilities for large and small events; reserve A/V supplies and order catered meals as needed• Coordinate complicated travel arrangements involving passports, visas, hotels and ground transportation as needed• Prepare, code and submit expense reports; also assemble numbers for budgets, income statements, balance sheets, journal entries, bank reconciliations and bank deposits• Create and update certified payroll, weekly production reports, crew production analyses, missing production sheet reports and other analytical documents as needed; also manage and track timekeeping• Order office supplies and serve as liaison for equipment maintenance issues• Maintain and update all fleet, trailer and heavy equipment DMV records, tags and service logs• Maintain organizational charts and distribution lists; also onboard new staff, external consultants and contractors• Research administrative matters; refer questions and issues to appropriate staff or department for further information and problem resolution• Update and create administration folders, tracking systems and miscellaneous ad-hoc projects essential to fueling the business’s overall levels of progress• Serve as a liaison for vendors and ensure payment of office-related invoices• Interact with high-level executive and outside customers across all organizational levels using seamless oral communication skills and facilitating regular consultations with Human Resources Show less

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  Premier, Inc,

  Jan 2016 - Jan 2016

  Executive Coordinator

  Heavy calendar management, use of Microsoft 360, travel, etc.

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  Premier, Inc.

  Sept 2016 - now

  Executive Coordinator