Elaine W.

Experience

• 

  Department store

  Sept 1986 - Jan 1992

  Human Resources Manager

  Managed a high volume of human resource functions, serving as senior store manager, responsible for talent sourcing, interviewing, hiring, and training new employees, and training to ensure compliance with state/ federal regulations.

• 

  Government agency

  Jan 1992 - Oct 2000

  Human Resources Representative

  Organized the overall administration, coordination, and evaluation of the Human Resources Training functions, including recruiting IT staff, developing training programs, educating/coaching managers on employee relations, and maintaining compliance with state law.

• 

  North suburban religious institution

  Sept 2006 - Jun 2008

  Administrative Assistant

  Provided administrative support to program director, working with students and staff to support and sustain a safe, clean, and developmentally stimulating and enriched environment for the children:• Arranged all aspects of office support, including communication, correspondence, and updating school documents, working with parents and students• Advised Director on the ordering of educational materials and supplies• Developed and maintained school newsletters, flyers, and other materials used to advise parents Show less

• 

  Not for Profit Org

  Aug 2008 - Mar 2011

  Administrative Assistant

  Promoted to increasingly responsible positions with JCC Preschool, moving from a part-time Administrative Assistant position to full-time Administrative Assistant at a bigger and busier location with more programs.Administrative Assistant, F/T, JCC Chicago Preschool at Mayer Kaplan, Skokie, IL (2010 - 2011)Provided full-time direction and supervision of more programs, services, and students at a larger preschool, including budget, payroll, staffing and hiring, marketing, and public relations:• Managed fiscal and compliance recordkeeping for programs and services, collected statistics and maintained records for grant programs, compiled expense reports, working with senior staff and accounting department• Assembled documentation in compliance with Depart. of Children and Family Services (DCFS) requirements• Developed programs, including procedure manual for staff, which was adopted for use throughout organization• Created marketing and communications materials to reach an extended and wider audience of participants• Recruited and placed substitute teachers who were in alignment with the school’s objectives• Supervised the cost-effective acquisition of educational materials, supplies, and equipment necessary for facilities operations, advising the Director on orderingAdministrative Assistant, P/T, JCC Chicago Preschool at Am Shalom, Glencoe, IL (2008 - 2010)Worked with students and staff to support and sustain a safe, clean, and developmentally stimulating and enriched environment for the children:• Adhered to a strict policy of child and parent confidentiality• Advised Director on the ordering of educational materials and supplies Show less

• 

  North suburban religious institution

  Mar 2011 - Mar 2017

  Oversees administration, coordination, and communications with management, stakeholders, and executive boards, including planning, calendar management, travel, correspondence, payroll, and contracts for 1,100+ family organization:• Manages programs and services, including planning and coordinating extensive calendar of activities • Facilitates employee recruitment and hiring, posting, screening, and interviewing potential candidates• Supports office operations, drafting correspondence, and directing inquiries to appropriate personnel in a timely manner to aid in the efficient operation of organizations• Prepares and administers domestic travel arrangements for director and visitors• Establishes new hire employee information in the payroll system, runs bi-monthly payroll for 100 employees• Organizes, recruits, and implements programming activities involving volunteers and other committee members• Plans, organizes, and directs activities based on short and long-term goals of the organization• Coordinates special events, including contract preparations for meetings and venues, and back-up leadership• Directs updates and improvements, reviewing and insuring current and accurate information for the website Show less Supported five clergy, responsible for the overall leadership, including outreach events, communications, and travel arrangements, as well as strategic planning and operations associated with a large congregation of around 950 families:• Maintained executive calendar of five members of the clergy, scheduling activities around the larger organizational calendar to meet objectives, obligations, and support smooth operations of the larger community• Drafted, edited, and prepared correspondence for a variety of internal and external stakeholders and vendors• Supported all office operations, including answering calls, editing speeches, documenting and recording transactions, outside vendor communications, and reservations and arrangements for special event planning• Initiated domestic and international travel for office staff and groups, including working with travel providers• Created visually engaging materials that circulate to internal and external stakeholders promoting events Show less

  • Executive Assistant

    Jul 2015 - Mar 2017

  • Senior Adminstrative Assistant

    Mar 2011 - Jul 2015
• 

  Discover Financial Services

  Mar 2017 - now

  Executive Assistant to Vice President