Janet Kariuki

Experience

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  ACT Institute

  Oct 2008 - Dec 2009

  Administrative Assistant

  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.• Responded to office inquiries and provided a wide range of administrative and support duties for the Managing Director. • Monitored managing director's work calendar and scheduled appointments, meetings and travel

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  APEC (Advanced Precision Engineering Consortium)

  Oct 2010 - Jun 2011

  Personal Assistant

  • Managed day-to-day administrative and financial operations of the office, made payments for provided services and bills, ensured validity of all office expenses and availability of all the necessary basic documents/receipt. • Managed petty cash payments in the office, including preparing monthly advances and reporting against those expenditures and verifying support documentation. • Arranged domestic and international travel plans and itineraries, including flight, car service and restaurant reservations for the Directors. Show less

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  The African Academy of Sciences

  Aug 2012 - Jun 2021

  •Oversee all administrative logistics related to meetings, training events, seminars and other activities including arranging for training sites, transport, meals if need be for AAS Staff, Fellows and Affiliates. • Manage the function of bookings for international, regional and local travel from Nairobi or any other departure points and the preparation of the relevant documentation as per laid down procedures for all AAS/program events. •Manage the full relocation of staff to Nairobi including spearheading the process of securing visas/work permits/passes to the Nairobi Headquarter.• Disseminate HR communication, priorities, and allocated tasks; scheduling management conferences with employees.•Organization of recruitment processes through the provision of input to short-listing process, screening of candidates, setting up and participation in interview panels. Conduct reference or background checks on job applicants. •Orientation and induction focal person; Provide information to staff members on their employment conditions and entitlements, including on-entry briefings, facilitate orientation and file orientation reports. • Training staff on the new performance cycle, goal setting, goal updating, holding quality check-in meeting on performance progress; organizing staff training on the use of the online performance management tool Show less • Provided operational support for the Executive Director and the Head of Strategy and Partnerships offices. • Coordinated and tracked travel logistics for Executive office, Fellows, Affiliates and AAS Governance including visas, air tickets, hotel reservations, airport transfers and other travel requirements. •Provided full support to the Executive Director during visits of senior officials from UKRI, Welcome Trust, DFID Kenyan Government officials, Regional offices and other missions.• Assisted Executive Director in the set-up of project presentations and reproduction and distribution of documents for internal and external meetings, symposiums. • Controlled incoming calls and messages on behalf of the Executive Director and Head of Strategy and Partnerships and relayed the same accordingly. Show less

  • HR & Operations Officer

    Jul 2019 - Jun 2021

  • Executive Assistant to the Executive Director

    Aug 2012 - Jul 2019
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  Science for Africa Foundation

  Oct 2021 - now

  Administrative and Operations Officer

  Key Responsibilities• Maintain contract renewals register for service agreements, maintenance agreements, registration documents, etc. ensure all renewals are reviewed in a timely manner for ongoing effectiveness, value and need.• Oversee the effective provision of support services in line with cost effective guidelines.• Coordinate training events as required, including but not limited to, pre-booking calls to venues, travel arrangement, providing supplies and materials, equipment and the point person at events.• Provide support to the foundation by arranging logistics for workshops and meetings held in various regions to ensure that they are properly organized and conducted.• Coordinate office space organization, allocation of working space and other working tools.• Collaborate with all team members to ensure that all their procurement needs are being met and managed efficiently while keeping appropriate procurement requests timelines.• Supervision of contracted cleaning, landscaping, security companies and ensure vendor relationships are maintained. Show less