Jamal Mahfudh

Experience

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  KenGen Kenya

  Mar 2000 - Jul 2002

  Finance/Stores Clerk

  Using SAP R/3 to record financial transactions and Transport Management System (T.M.S) to record mileage returns.Maintaining staff medical accounts in Medicare program.Processing casual and scheme mileage claims for staff vehicles.Posting all vouchers to respective ledger accounts.Posting of accounts payable and doing debtors reconciliation’s.Drawing cheques and preparing petty cash reimbursements.Preparing time sheets and calculating overtimes, call-outs and stand-by allowances.Receiving, issuing and controlling of stock items.Taking stock-dips of lube-oil, fuel oil and industrial kerosene and Involved in daily operations of the mechanical, tools, instruments, electrical oil and fuels and stationery stores.Raising Purchase requisitions (PRs) and filing of all records.Writing Goods Received Notes, stores issues notes, and inter- stores transfer notes and stores returns from user notes. Show less

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  Tiwi Community based organization (TICOBAO)

  Aug 2002 - Jul 2006

  Programme Coordinator/Project Accountant

  Using QuickBooks software to record financial transactions.Make payments and receipt of fundsPayroll accounting including preparing monthly and annual tax returns of NSSF, NHIF and PAYE.Doing bank reconciliation’s and reconciling expenditure and income.Control and account for expenditures within budget lines.Tracking and safeguarding the organization fixed assetsPreparing work plans, project proposals and annual reportsDaily management of the VCT standalone center and VCT field activities, resource center, Home Based Care (H.B.C) and all income generating projects (IGA’s).Personnel and general administration Show less

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  Aga Khan Foundation-First Micro credit Agency(Kenya)

  Nov 2007 - Sept 2011

  Branch Accountant

  Overall administration of the accounts department of the branch.Preparation of monthly, quarterly, and annual financial reports within set deadlines.Preparation of annual budget within statutory deadlines.Implementation of effective Financial Management Policies, Procedures, Processes, and Systems of internal control.Ensuring efficient workflow in an environment that fosters high degree of personal integrity, team spirit and outstanding work standards.Clients’ data entry into the Loan Performer Software.Ensuring proper books of accounts are maintained on the Sage software.Ensuring all financial transactions is posted into Sage and reconcile with Loan Performer (loan tracker system) on daily basis.Petty cash management of all branch expenses and ensure 100% budgetary controls adherence to approved branch budgets.Ensure an effective filing system in the office and safe keeping of all financial records and clients records.Perform end of day reconciliation, bank reconciliation and update the cash book.Doing basic IT duties like dis/assembling computer hardwares, troubleshooting hardwares and network problems, installing organizations approved software’s and overseeing the daily conditions of all I.T devices.Deputizing the branch manager . Show less

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  Aga Khan Foundation-First Micro credit Agency (Kenya/Tanzania)

  Oct 2011 - May 2012

  Head office Accountant

  Preparation of monthly, quarterly and annual financial reports and accounts (trial balance, income statement, cash flow statement and balance sheet) within set deadlines for five(5) branches in Kenya and two in Tanzania.Preparing payroll (for both Kenya and Tanzania staffs) using Aren Register software and ensuring timely remittances of statutory deductions including PAYE, NHIF, NSSF and other staff related deductions (HELB,Sacco capital/loan repayments e.t.c).Preparing and processing payments for suppliers in a timely and accurate manner.Maintain general and subsidiary ledgers and postings to the relevant software ( Sage).Assist in the preparation of organization's annual budget and monthly forecasts..Liaising with external and internal auditors and managing the annual audit process.Ensure an effective filing system in the office and safe keeping of all financial records.Perform end of day reconciliation and monthly bank reconciliation on timely basis. Maximize cash flow performance of the company through controls on cash collection, deposits, and disbursement of funds to the clients on timely and accurate manner.Replenishment of Petty cash float to the branches to ensure smooth flow of operations activities takes place as scheduled.Liaising with our bankers on various company issues on daily and monthly basis.To ensure the Company's operations are smooth, systematic and to the required standards.To ensure timely production and submission of accurate reports.Handling the Safaricom corporate M-pesa portal where our clients make loan repayments. Show less

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  Chemonics International

  Jun 2012 - Feb 2014

  Regional Project Accountant(Funded by USAID and FCDO)

  Overseeing financial operations within the Mombasa regional office and providing oversight and supervision.Ensuring project financial policies are carried out in the regional office and that all local transactions are correctly entered in Abacus software. Coordinating with the Finance and Administration Manager in Nairobi to disseminate proper protocols or communicating on areas of cooperation to ensure the regional office is operating under consistent financial practices. Supervising the payment of vendors and cheques preparation.Preparing monthly financial projections and wire transfer request to receive funds from Nairobi. Assisting with financial tracking of local sub-contractors and fixed price contracts.Responding to home office (Washington DC-US) requirements and needs. Performing financial analysis. Monitoring grantees actual versus budgeted. Assisting with ad-hoc financial monitoring and analysis of grants.Supervising the processing DA1 Forms for VAT refunds. Show less

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  Camara Education Ltd.

  Jul 2014 - Sept 2015

  I-mlango Project Accountant(Funded by Foreign, Commonwealth & Development Office (FCDO))

  Preparing monthly management accounts with time analysis in a timely and accurate manner.Proactively providing forecasts for budget expenditure.Preparing monthly payroll and ensuring timely remittances of statutory deductions including PAYE, NHIF, NSSF and other staff related deductions (HELB, Sacco capital/loan repayments etc.). Using I-tax portal for PAYE, withholding tax and VAT filing and payment.Preparing monthly payment file and responding to suppliers’ queries.Preparing statutory accounts and assisting in the audit process.Producing monthly reports for project management.Preparing interim and final reports as per donor requirements.Review Hub monthly financial reports.Preparing monthly financial projections and wire transfer request to receive funds from Dublin, Ireland.Responding to home office (Dublin, Ireland) requirements and needs.General office administration. Show less

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  Gelato Divino and Café Divino Company limited

  Jan 2016 - Mar 2017

  Accountant

  Preparing monthly payroll and ensuring timely remittances of statutory deductions including PAYE, NHIF, NSSF and other staff related deductions (HELB, Sacco capital/loan repayments etc.). Using I- tax portal for PAYE, withholding tax and VAT filing and payment. Processing of Tourism Fund LevyPreparing statutory accounts and assisting in the audit process.Preparing and processing payments for suppliers in a timely and accurate manner.Maintain general and subsidiary ledgers and postings to the relevant software (QuickBooks).Ensure an effective filing system in the office and safe keeping of all financial records.Performing monthly bank reconciliation on timely basis. To ensure the Company's operations are smooth, systematic and to the required standards.To ensure timely production and submission of accurate reports. Show less