Kimbely Mills

Experience

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  UNOPS

  Aug 2015 - Jul 2019

  Project Administrative Assistant

  Caribbean & Latin America Construction Portfolio (5+ Projects)- Mexico Govt funded •Provided administrative support for 7 satellite offices across the OECS countries, Jamaica and Belize.•Provide travel management and preparation of travel authorizations (Travel Authorization – TA), processing of Travel Expense Claims (TECs), and management of airline tickets and hotel reservations, as required. •Provided reliable administrative and logistic support to plan and carry out meetings, conferences, and workshops. •Managed the preparation of timely procurement and delivery of high-quality, low-cost products as well as preparing, maintaining, and reviewing procurement files.•Maintained the efficient management of project records in line with organization policies. Prepared documents, reports, and correspondence when required.•Managed monthly bill payments, including rent, utilities, travel invoices, and communication charges.•Managed the monthly reconciliation of petty cash as petty cash custodian. Show less

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  Organisation of Eastern Caribbean States

  Aug 2019 - Jun 2022

  HIV/TB ELIMINATION PROJECT - Global Fund Funded•Provided administrative support for 5 satellite offices across the OECS countries.•Trusted business partner to the project manager, demonstrated big-picture thinking and ironclad discretion.•Created and maintained project implementation schedules/work plans using Smartsheet, Excel, and Asana.•Created internal systems and workflows for the Project Management team to ensure a smooth, efficient flow of productivity. Created and maintained issues, risks, lessons, and change control logs.•Applied project management skills to efficiently coordinate all administrative and logistical arrangements in managing and planning multiple domestic and international workshop/conference events.•Executed effective internal and external stakeholder management for effective communication.•Coordinated the day-to-day operational activities, managed team events, correspondence, and appointments, and edited and prepared documents/reports. Coordinated complex, cost-effective air/hotel/ground travel for traveling officers.•Maintained efficient management of project records in line with the Information Management Policy.•Collaborated with procurement to assist where necessary on all large procurements and preparation of requisitions, submit and monitor all small procurements.•Managed employee training for all new assistant recruits for 6 months and offered continuous guidance and mentorship on duties and best practices. Show less HIV/TB ELIMINATION PROJECT - Global Fund Funded•Coordinated the day-to-day operational activities, managed team events, correspondence, appointments, editing and preparing documents/reports.•Streamlined operational workflows to ensure daily optimal productivity.•Maintained electronic systems and databases to efficiently manage project records.•Efficient records management in line with Information Management Policy.•Coordinated complex, cost effective air/hotel/ground travel for traveling officers•Collaborated with Procurement to assist where necessary on all large procurement and preparation of requisitions, submit and monitor all small procurement. Show less

  • Senior Project Administrative Assistant

    Oct 2020 - Jun 2022

  • Project Administrative Assistant

    Aug 2019 - Oct 2020
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  Grupo Unicomer / Unicomer Group

  Oct 2022 - Dec 2023

  Project Officer

  Key Projects:1. Spearheaded a brand awareness project for the HR Department with a project scope of 50k to promote the business using a Billboard, a TV Advertisement, a new recruitment website, and social media posts in 2 OECS countries, resulting in broadening awareness. of the company, contributing to an advanced reach of high-quality recruit candidates.2. Pioneered a Black Friday Staff Engagement Campaign, with a scope of 50k to execute a 2-hour video production streamed across the 6 OECS countries designed to create high energy to encourage meeting and surpassing Black Friday targets.• Facilitated project implementation across the 6 OECS countries and ensured timely & effective execution of all OECS human resource strategic projects.• Managed strategic plans and day-to-day monitoring of all OECS human resource strategic project activities.• Carried out research and investigation to help implement projects and optimize HR systems with utilized project management practices for reliably excellent results. • Prepared and managed all project-related documents; Gantt charts, status updates, reports, and budgets to maintain oversight of project progress, identify issues and risks as well as provide feedback to the human resource manager.• Kept the Videography and production teams on task and ensured all tasks and deliverables were done on schedule.• Developed and executed the internal communications strategy for the organization, including key messaging, communication channels, and tactics.• Created and delivered internal communications content, coordinate internal events, and other initiatives to promote employee engagement and strengthen the company culture.• Assisted with crisis communications, ensuring all employees are informed and up-to-date• Responded to staff feedback on internal communications and made amendments to accommodate staff requests. Show less

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  Kim Mills Consultancy

  Oct 2023 - now

  Founder and Business Operations Advisor

  Kim Mills Consultancy Is a sole proprietorship that serves as a trusted strategic partner of operations to micro & small business owners whose desire is to be more organized and structured with the day-to-day running of their business. Utilizing my project management skills, I will serve the visionary in a supportive, strategic executive role by providing a Strategic Mapping Model™ that will help fill in the gaps within the business’ daily operations giving them clarity, direction, and a plan for seamless execution of all tasks. This partnership gives the owner a mindset shift allowing them the freedom and capacity to scale.Email: kimmills924@gmail.com Show less

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  GGGI Latin America & the Caribbean

  Sept 2024 - now

  Project Consultant

  Project Title: Saint Lucia Climate Resilient Green Affordable Housing (GAH)Project Donor: Green Climate Fund (GCF)Key Projects:1. Planned and executed the GAH Lecture event as a core component of the Climate Resilient Green Affordable Housing initiative, demonstrating expertise in project planning, logistics, and stakeholder engagement to elevate public awareness and stakeholder participation.2. Coordinated essential Project Steering Committee (PSC) engagements to drive collaboration among key stakeholders, ensuring project alignment and advancing Climate Resilient Green Affordable Housing initiatives. Responsibilities included securing member attendance, managing logistics, and preparing actionable meeting notes.•Oversaw inter-agency coordination efforts, ensuring alignment between the GGGI team, Saint Lucia government representatives, and other stakeholders to facilitate progress on project goals.•Supported the drafting and refinement of the GCF concept note for the GAH project, collaborating with GGGI and government agencies to ensure compliance with GCF guidelines and stakeholder expectations.•Supported field operations and site planning by liaising with consultants, enabling the successful demarcation and clearance of the Balata site, in preparation for upcoming development phases.•Led community engagement and outreach initiatives, contributing to developing and disseminating key project information and communications materials to foster local support and awareness.•Developed structured project progress reports for GGGI, summarizing achievements, addressing challenges, and proposing strategic solutions to maintain project momentum and ensure effective stakeholder communication. Show less

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  Government of Saint Lucia

  Sept 2024 - now

  Project Consultant

  Client: Ministry of Equity, Social Justice and EmpowermentProject Title: Safety Nets for Vulnerable Populations Affected by Coronavirus Project Project Donor: Caribbean Development Bank (CDB)Key Project:1. Spearheaded a high-impact graduation ceremony for educators completing training in pedagogy and cybersecurity, strengthening their capacity to support at-risk and special needs students. This $15k event required detailed budgeting, planning and coordination across logistics, catering, and venue arrangements, exemplifying stakeholder engagement and successful project execution.•Provided comprehensive project management support to oversee key components, ensuring timely and effective coordination with government and partner agencies.•Led multi-stakeholder collaboration through planning and hosting inter-agency Project Steering Committee meetings, coordinating all presentations, logistics, including venue, catering, and agenda setting.•Supported project budgeting, planning, documentation, and reporting, producing high-quality, compliant documentation, drafting cross-functional correspondence including fund reallocation requests and "No Objection" requests to CDB.•Enhanced cross-functional coordination by actively engaging with multiple ministries to support scalable and sustainable delivery models for social assistance.•Contributed to successful project closure, preparing final project documentation, assisting with audits, and ensuring adherence to CDB compliance standards. Show less