Sheila Graves

Experience

• 

  Harvard Kennedy School of Government

  Feb 2003 - Jan 2004

  Faculty Assistant

  o Coordinated schedule and travelo Drafted, proofread, and edited correspondenceo Researched various topics for speeches, classes at Harvard, and special projectso Organized and archived records for Harvard courseso Liaised with international organizations and maintained files of related materialsFUN FACT: Based on her 10+ years of martial arts training, Sheila conducted a self-defense workshop for HKS staff following a spate of groping incidents on campus.

• 

  Office of Rt Hon Kim Campbell

  Feb 2003 - Jan 2018

  Executive Assistant / Strategic Advisor

  o Managed communications, meetings, correspondence, and provided strategic advice vis-à-vis associationso Administered calendar, travel, and created personal itineraries with briefing noteso Wrote reports on various topics and aided in gathering content for courseso Collaborated with internal/external stakeholders such as university leadership, government officials, and funderso Gathered documentation and submited expense reports for reimbursemento Handled special projects (eg administered planning, recruitment and initial training of Mentorship Team (2015))o Collaborated with speaking agencies to organize professional appearanceso Handled media and communications including proofreading and submitting op-edso Created detailed briefing materialso Liaised with governments, organizations, and corporationso Collaborated with Athenex Pharmaceuticals staff regarding board member dutieso Bookkeeping (Excel) for professional income/expenses and produced quarterly and year-end reportso Created/gathered content, and populated official website: kimcampbell.com (Drupal)o Managed social media: Facebook page, BiteSizeChunks blog (WordPress), and Twitter account (2009-2013)o Coordinated creative team, developed/posted content on official website: kimcampbell.com (2009)o Scheduled, planned, and facilitated team meetings during startup phase (2014-2015)o Managed launch of lecture series: facilitated planning/budget, booked speakers, collaborated with financial administrators and created briefing, marketing and run-of-show materials (2015-2016)FUN FACT: Although they were in the same city [Boston] early on, Sheila and former Prime Minister Campbell had become so proficient at using email, video conferencing and their online calendar, that they didn't lose a step despite living in different cities as of 2004. Meno dettagli

• 

  Club of Madrid Foundation Inc

  Jan 2004 - Apr 2018

  Secretary - Board of Directors

  The Club of Madrid Foundation Inc (COMFI) is a grantmaking nonprofit founded primarily to support the work of the Club de Madrid (CdM), the world's largest forum of former heads of state and government. The CdM's mission is to leverage the experience, expertise, and convening power of its membership to support democratic leadership and governance as well as responses to crisis and post-crisis situations.o Designed and executed processes of bookkeeping, end of year reports for tax preparation, general recordkeeping, as well as the grant-making process itself. o Created content, then submitted grant applications to charitable and government institutions. o Authored COMFI report for the CdM General Assembly Annual Report.FUN FACT: Wearing both her CdM and COMFI "hats", Sheila helped organize a workshop on "Fighting Terrorism, Upholding Human Rights" in Berlin sponsored by the Open Society Institute, Carnegie Corporation, and the MacArthur Foundation. Meno dettagli

• 

  Club de Madrid

  Jan 2004 - Jan 2006

  Executive Assistant

  o Administered schedule (Outlook), travel, correspondence, and traveled as support staff periodicallyo Liaised with former world leaders and their staff, international governments, organizations, and corporations o Collaborated with Club de Madrid staff on program design, budgeting and conference organizationo Managed special projects such as planned/organized events on periphery of DNC & RNC (2004), participation in Clinton Global Initiative, World Leaders Summit -Stanford (2005), & an anti-terrorism workshop in Berlin (2006)FUN FACT: Sheila spent three months working in the secretariat in Madrid while helping her boss finish up her tenure there as Secretary General. Meno dettagli

• 

  BridgePoint Creative

  Jan 2011 - Mar 2014

  Project Coordinator and Client Liaison

  o Websites built: masdelalionne.com, taoofman.com, and toursdurhoneo Liaised with clients to refine and express their requirements/preferences for design and contento Produced/maintained copy decks (Word), meeting notes including task lists, and managed timelineso Gathered/wrote content and organized it for use by the teamo Scheduled/moderated client and creative team conference callsFUN FACT: Sheila discovered her favorite color is #0F14EC.

• 

  University of California San Diego

  Jan 2018 - now

  o Manages calendar, correspondence, documentation, and special projects including eventso Creates and collaborates on a variety of communicationso Arranges travel and reconciles expenses o Coordinated special projects and committee worko Designed communication materials and presentationso Assisted with scheduling for Assistant Dean and Associate Deano Arranged travel o Managed calendar and correspondenceo Coordinated interviews, committee work and documentationo Arranged travel and reconciled expenseso Scheduled meetings and took notes o Provided administrative and scheduling support for two Associate Vice Chancellors o Managed faculty training logistics and communicationso Organized event details as well as created documentationo Arranged travel and reconciled expenses o Managed calendar, meetings and took noteso Coordinated interviews as well as donor visitso Crafted university leadership event briefingso Ordered services and supplieso Arranged travel and reconciled expenses

  • Executive Assistant to the Dean of the Division of Graduate Education & Postdoctoral Affairs

    Apr 2020 - now

  • Dean's Unit Coordinator - The Graduate Division

    Jan 2020 - Apr 2020

  • Interim Executive Assistant to the Dean of The Graduate Division

    Nov 2019 - Jan 2020

  • Interim Program Assistant / Executive Assistant

    Jan 2019 - Jan 2019

  • Executive Assistant to Associate Vice Chancellor of Alumni, Annual Giving, and Pipeline Development

    Jan 2018 - Apr 2019