Ana Sofia Santos (she/ela)

Experience

• 

  J.Lima Santos Transitários, Lda.

  Sept 2016 - Jan 2017

  Accounting Assistant

  📑 Main Tasks: - Providing support to the Accounting Department; - Handling communications with clients and suppliers; - Processing transactions, issuing checks, and updating ledgers, budgets, etc; - Preparing financial reports; - Assisting with audits, fact checks, and resolving discrepancies.

• 

  BevTrade Solutions, Inc.

  Feb 2017 - Aug 2017

  Marketing, Communication and Social Media Specialist

  📑 Main Tasks: - Development and implementation of an online and offline marketing plan; - Placed companies in the mainstream channels of social media and rebuilding the corporate websites; - Make contacts with possible European suppliers; - Participation on the launch of a new brand: responsible for the interaction with potential clients, brand representation on events, etc.

• 

  SERMICRO

  Oct 2018 - Mar 2019

  Executive Director Assistant

  📑 Main Taks: - Compiling, analyzing, and reporting financial data; - Develop fortnightly financial statements that include cash flow, profit and loss statements, and balance sheets; - Complete end of month close procedures; - Handling billing problems and disputes; - Making adjustments and improvements on company’s processes; - Train and prepare presentations for the next intern.

• 

  UNICEF

  Sept 2019 - Dec 2019

  Finance Assistant

  📑 Main Tasks: - Handling vendor master data creation and maintenance, completed within quality targets and SLAs set; - Identify areas for data quality improvements and to resolve data quality problems through the appropriate choice of error detection and correction, process control and improvement; - Conduct data cleaning to rid the system of old, unused data, or duplicate data for better management and quicker access; - Customer care via ticket and Skype to all countries with UNICEF presence. Show less

• 

  Adidas

  Jan 2020 - Sept 2022

  Procurement Specialist

  📑 Main Tasks – Fieldglass Team:- Support and promote the adidas Contingent Labor Program by providing business and MSP support;- Support in the implementation of our new MSP and in the operational transition to the new Fieldglass system / process;📣Additional tasks:- Leader of the NTP Continuous Improvement team;📑 Main Tasks – Triage Team:- Internal controls on Tactical Buying (TB) activity and Purchase Requisition to Purchase Order operations;- Workload distribution coordinator for tactical buying projects within the threshold 10K - 250K Eur;- Active participation in the implementation of a new smartsheet and process alignment for the TB Team(trainings included);📣Additional tasks:- Co-leading the NTP Continuous Improvement team;- Leader of Communications Team and Diversity & Inclusion Team (3+3 members);📑Main Tasks – PR2PO Team:- Quality Check of Purchase Requisitions and related support according to compliant process - Purchase orders approval, mainly, for 14 countries in the SEE and WE;- Customer care via phone, emails and tickets for issues related to purchase process and Ariba system;- Audit of other team members;- Strong collaboration with local procurement teams and category managers to have a fast, smooth and efficient purchasing process; - Active participation on continuous improvement projects (process improvement, purchasing control and others); Show less

• 

  G.co/IamRemarkable

  Jun 2021 - Nov 2022

  #IamRemarkable facilitator

  #IamRemarkable is an initiative empowering women and underrepresented groups to speak openly about their accomplishments in the workplace and beyond, thereby breaking modesty norms and glass ceilings. As a facilitator my role involves hosting workshops and being an ambassador for #IamRemarkable within my personal and professional networks.To learn more and join the initiative visit: g.co/IamRemarkable

• 

  Médicos Sin Fronteras

  Nov 2022 - now

  Project FIN/HR Manager

  2024 in Metche, Tchad2023/2024 in Mocimboa da Praia, Mozambique2022/2023 in Hajja, Yemen- Coordinator of Financial activities in the project: analyse and monitor operational needs and associated budget while having in mind out-of-plan activities- Coordinator of Human Resources activities at project level: assess and analyze th required sizing and needed capabilities of the project, ensuring hiring, contract management and development activities- Responsible for all hiring processes, from screening to onboarding- Supervisor of payroll procedures to ensure on time and accurate salary payments- Plan, supervise and ensure the implementation of the associated processes and communication of the project staff Show less