Becky Estrada

Experience

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  TEXAS SPORTS BUILDERS, INC

  Apr 2009 - May 2012

  Executive Administrative Assistant

  Assisted the President and Vice President of the company. Maintainedcalendars, emails, and correspondence. Arranged all travel and preparedexpense reports. Managed accounts payable and receivable grossing 10.5million annually. Generated payroll for all employees. Managed all HumanResources responsibilities for the company. Coordinated marketingactivities. Maintained visual project portfolios of completed jobs. Led alltrade show activities and managed of on-site presence and developmentof all marketing materials. Show less

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  Mission Foods

  Apr 2010 - Mar 2014

  Executive Assistant

  Manage administrative support for fast –paced marketing functional area with 21 staff members for the leading manufacturer of tortillas and tortilla-related products - Serve as first point of contact for the VP of Marketing fielding and directing telephone calls, responding to vendor inquiries and greeting visitors.- Maintain VP calendar, email and correspondence.- Arrange all travel including expense reporting for VP and staff Directors.- Interface with other executive assistants to address and coordinate immediate needs for executive staff.- Coordinate on and off-site meetings and events including site scouting, negotiating contracts for site, catering and A/V needs. Assisted with the Mission Foods USA 2012 Marketing & Sales Planning workshops.- Prepare and update presentations for Marketing staff including creating charts and visuals.- Assisted with the development of the Mission Better For You 18 month strategy presentation.- Maintain online product photography library and packaging samples.- Coordinated submissions and served as liason with WIC state agencies to ensure authorization of Mission Foods tortilla products Show less

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  Schlumberger

  Mar 2014 - May 2017

  Executive Assistant

  Perform administrative duties for VP of Western Hemisphere. My responsibilities include screening calls; managing calendars; arrange travel for the Western Hemisphere Region, coordinate meetings and event planning; prepare monthly reports; handle high-confidential information, and assist VP with personal context.Managed and maintained schedules, appointments, and travel arrangements for two departments. Interacted with external clients and candidates. Prepared/proofread reports, documents, and presentations. Arranged and coordinated meetings and events. Performed administrative duties. Assisted in creating the 2014 Reservoir Characterization & Modeling Manual for the company. Show less

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  Avocados From Mexico

  May 2017 - May 2021

  • Associate People & Office Manager

    Feb 2020 - May 2021

  • Executive Assistant

    May 2017 - May 2021
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  Steward Health Care

  May 2021 - Jan 2025

  Executive Assistant to Chairman & CEO

  Provide high-level administrative support to the Chairman & CEO, managingcomplex calendars, scheduling appointments, and arranging business andpersonal travel accommodations. Prepare and proofread correspondence,reports, and presentations for internal and external distribution. Manage andmonitor all incoming and outgoing communications, including emails,phone calls, and mail. Coordinate and organize meetings, conferences,and events, including logistics, agendas, and materials preparation.Prepare and process expense reports, invoices, and purchase orders,ensuring accuracy and adherence to budgetary guidelines. Act as a liaisonbetween the CEO and other internal departments, as well as externalstakeholders. Maintained confidential files and records, ensuring properdocumentation and record-keeping. Plan and coordinate logistics forquarterly board meetings. Show less

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  Santa Clara Holdings

  Oct 2024 - now

  Senior Executive Assistant

  Highly organized and proactive Senior Executive Assistant with 15 years of experience. Exceptional communication skills, discretion in handling sensitive information, and a strong ability to multitask in a fast-paced environment, supporting family office executives and family members. Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating meetings including preparing and organizing meeting agendas, notes, and materials.Project Management:Assist in the planning and execution of special projects and initiatives.Track project timelines and deliverables, ensuring all stakeholders stay informed.Communication:Act as a liaison between executives, family members, and external stakeholders.Draft and edit correspondence, reports, and presentations on behalf of the executive team.Personal Assistance:Manage personal appointments, travel arrangements, and logistics for family events.Handle day-to-day administrative tasks, including expense reports and budget tracking.Confidentiality & Discretion:Maintain a high level of confidentiality and professionalism when dealing with sensitive information.Exercise discretion and judgment in decision-making processes.Qualifications:15 years of experience as an Executive Assistant.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Strong organizational skills with the ability to multitask and prioritize effectively.Excellent verbal and written communication skills.Obtain a proactive approach to problem-solving and attention to detail. Show less