Tania Souza

Experience

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  CCAA

  Apr 2005 - May 2007

  English Teacher

  English teacher for all ages

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  Amadeus

  May 2007 - May 2008

  Bilingual Receptionist

  Bilingual receptionist – PABX, control of correspondence, couriers, notary offices, internal expense reports, invoices, scheduling meetings, support for management and the executive board, notions about contracts, scheduling and feedback interviews.

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  Inpar

  May 2008 - Jul 2010

  Quality Assistant

  • Controlled AUTODOC Quality System operations, including document management, procedure revisions, and staff support. • Prepared management reports for board of officers, ensuring accurate and timely information.• Accompanied internal and external audits, ensuring compliance with established standards.• Provided support to board and management.• Worked as a Bilingual Receptionist, handling PABX, customer service, meeting schedules, and overall reception duties.

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  São Paulo Feiras Comerciais

  May 2011 - Jun 2014

  Assistant to the Board of Officers

  • Provided comprehensive assistance to the President and Vice-President, ensuring their schedules were efficiently managed and meetings were well-coordinated. Screened national and international calls maintaining a professional and organized communication channel.• Drafted emails, scheduled meetings, and managed room, demonstrating strong organizational and communication skills, also distributing mails, materials, invitations, and badges to the President's VIP contacts.• Attended all company events, providing essential support to the President, Vice-President, and Board of Directors.• Played a crucial role in coordinating logistics for events, including guest reception, material arrangement, and liaison with external services such as buffet, security, housekeeping, and transportation.• Assisted in group dinners, contributing to the smooth execution of VIP-related activities and maintaining a high level of professionalism in all interactions Show less

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  Up Brasil

  Sept 2014 - Nov 2021

  Assistant to the Board of Directors

  Providing assistance to the French and Brazilian board of officers. Organizing documents for expatriates. Organizing schedules, appointments/cancellations/changes to meetings, calls, and videoconferences. Screening calls and notes/delivering messages. Document archive. Preparing reimbursement sheets and submitting them for payment. Checking general payments and submitting them to the financial department. Issuing airline tickets, handling hotel bookings, car rentals, and apartments leases Attending meetings and drafting minutes. Organizing events. Member of the Employee Committee. Contract termination and contracting new suppliers. Procurement. Office management and maintenance. Supervising small team and outsourced collaborators (kitchen and housekeeping). Homologations. Organizing documents for new employees. Welcoming new employees and preparing the integration schedule. Timesheets. Answering employees' questions related to benefits, vacation, overtime, wage, etc. Show less

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  Performance Mazda

  May 2024 - Oct 2024

  Receptionist

  • Greet and assist visitors.• Answer incoming phone calls, address inquiries, and direct calls to the appropriate staff.• Licensing.• Stock in new and used vehicles.• Process daily opening and closing administrative tasks.• Create and issue receipts for transactions.• Perform cashiering duties, including processing payments and providing accurate change.• Assist with administrative tasks as needed.