Kim Nottage

Experience

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  Bangbandhu Primary School

  Jan 2004 - Aug 2012

  School Office Administrator

  My duties were Attendance, Admissions, Data and Statistics, Admin support for the SENCO (Special Needs Coordinator). I covered on a number of occasions the role of the office manager; placing orders, checking deliveries, drawing cheques, inputting information onto RM Cash Accounts, petty cash, DBS checks, amending contract details, inputting new staff onto the MIS and completing the payroll return.Attendance;• First day calls home for absent children• Liaising weekly with the Home Support Worker and making necessary referrals.• Held fortnightly meetings with the Attendance Welfare Advisor (AWA), discussing children causing concerns with attendance and punctuality, holding parental meetings as necessary• Produce attendance reports, certificates and termly attendance reports to each pupil.Admissions;• Created Excel spreadsheet for school waiting lists.• Liaised with the Headteacher and Foundation coordinator when offering nursery places and Pupil Admissions for all midterm admissions, reception intake and secondary transfers.• Managed the MIS system, inputting all new pupils.Data and Statistics;• School tracker for attainment, analysing data Years 1 – 6. Comparing gender, free school meals, special needs and ethnicity. English as an Additional Language (EAL) spreadsheet. • Foundation Stage Profile, Key Stage 1 and 2 SATs results, Year 5 Optional SATs results.• Termly Attendance figures and Persistent absent children returns.• School Census, School Work Force Census, Asylum Seeker and Refugee return.Special Educational Needs Admin;• Write/email parents and professionals regarding Annual Review appointments. • Referrals to Hearing and Speech and Language Therapy. • Minuted annual review meetings. • Arranged transport for the children with disabilities, to and from school and for trips. Show less

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  Seven Sisters Primary School

  Sept 2012 - Mar 2013

  Office Manager

  Fixed Term ContractI was employed on a fixed term contract and helped to develop new processes, procedures and policies which resulted in a marked performance in the running of the school office.• Updated MIS – Intergris G2; added medical conditions, SEN, all staff data and allocated teachers to classes.• Prepared Intergris to aid teachers taking electronic registers.• Attendance - Created absent letters and family update forms and used mail merge to produce the letters and forms on the MIS.• Designed; attendance certificates for pupils, parent/child friendly attendance booklet, which includes extended leave in term time, punctuality, what to do if your child is sick and arrangements for collecting children, this was used by Haringey Education Welfare Service and nursery booklet.• Produced a weekly newsletter• Persistent Absence return and, School Census.• Held parent meetings for attendance and punctuality • Created excel spreadsheets for nursery waiting list and a new admission form. • Ensured parents/visitors/children and staff greeted in the correct manner by reception. Redesigned main reception.• Human Resource duties, electronic and manual diary of staff absences and reasons, sickness/absence letters for staff, absence return for LA. Advertised new vacancies, reference requests for new staff, staff personnel files created , accounts for staff• arranged necessary training for admin staffI also supported finance with placing orders introducing order numbers, applied budget codes to invoices, arranged for invoices to be authorised for payment and cheques runs until a permanent finance officer was appointed. Show less

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  St Ursula's Convent School

  Apr 2013 - Jul 2013

  Personal Assistant

  Temporary maternity coverMain duties;• Produced agendas for SLT and Governors committee meetings, minuted, copied and distributed papers.• Produced the weekly newsletter and staff bulletin, emailing all staff.• Co-ordinating admissions – Year 7 and mid-term (Sending offer letters and induction packs) and arranged appeal hearings.• HR - Placing job vacancies adverts as advised, sent application packs, requested references and coordinated the interviews. • Organised and produced appointment letters for parent consultation days. Show less

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  WHITEFIELD SCHOOL

  Sept 2013 - Aug 2014

  Personal Assistant/Acting Exams Officer

  Main duties; • Provided a confidential secretarial service, ensuring Headteacher had relevant papers for meetings. Liaising with other Head teacher PAs organising the Head Teachers Forum in Barnet.• Produced agendas and minute Senior Leadership Team/Corporate team meetings, copy and distribute papers.• Liaised with Clerk to Governors re meetings.• Weekly staff bulletin and publish on ePortal.• Exclusion and attendance letters/paperwork.• Lead administrator for MIS system Bromcom.• Exam Officer role;Entered students for exams BTEC paperwork sent to moderatorsOrganised invigilator training Students exam timetablesChecking of exam papers Additional equipmentSpecial requirements Ensuring papers locked away securelyDownloaded results Show less

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  Mossbourne Victoria Park Academy

  Sept 2014 - Jul 2017

  PA/Senior Administrator

  The academy opened in September 2014, I supported the Principal and Extended Leadership Team with daily operational functions of the Academy.• Provided confidential admin/secretarial support for the Principal, meeting on a regular basis to discuss up-coming events• Diary management for the Principal and Whole Academy electronic diary/calendar on Outlook• Produced agendas and minute meetings for ELT (Extended Leadership Team) on Smart sheet.• Minuted Staff briefings, Pupil disciplinary committee and governing body meetings.• Organised events i.e. Open Evening, Parents' Evenings, Transition Evenings.• Budget holder for hospitality - place orders. Credit Cardholder - reconcile statement.• Held weekly admin meetings, line management meetings and performance management for admin team.• Member of the Health and Safety Committee and one of the academy fire marshals.• SIMS - School Census, update timetables for students/staff, upload/download CTF.• Human Resource duties- Arranged and coordinate interviews, request references, inform the Central HR department of appointments, assist with keeping up to date the Single Central Record. • Cover - arranged teaching staff for approved absences• Provision Map (Excel spreadsheet) – records student interventions.• Produce a termly newsletter, update Prospectus/students planners Show less

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  City of London Corporation

  Aug 2017 - May 2019

  Office Manager - COLPAI

  The academy opened its doors to pupils in September 2017 with just reception age children. I am the only administrative member of support staff within this small primary school.Main duties;• HR and Payroll - Working with our HR and Payroll provider - Placing job vacancies adverts as advised, send application packs, request references, DBS checks, coordinate interviews and keep up to date the SCR. • SIMS - Attendance, New admission, School Census, Staff absences, Work Force Census• Clerk to the Governing Body - Arranging meetings, preparing agendas and minutes.• Finance - Ensuring ParentPay is up to date and chase outstanding debts, raise purchase orders.• PA duties - organising the Headteacher and Office Diary, letters, minute meetings, weekly newsletter• Data - Created a data spreadsheet to analyse data in Year 1and adjusted the EYFS spreadsheet to work for the school.• Organise Events - Parents Evening, Coffee Mornings, Children's Christmas Party• Health and Safety Lead - Fire Marshall• Front line reception work via email and telephone• Marketing - promoting the new school, arranging tours• Hospitality - Meeting and greeting visitors Show less

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  Cleveland Road Primary School

  Jun 2019 - now

  Admistration Systems Manager

  I was employed to look at the current office system and how best they could be improved and streamlined. There are over 900 pupils in this large Primary school.My duties include:• being the named person for Data Protection in the school ensuring all procedures, policies and ROPA is up to date.• conduct Health and Safety walks with the premises team, complete a list of jobs to present to the deputy head.•. formatted and uniformed all administration forms, created a master file of copies•. organised the Admin folder on the computer•. created a spreadsheet for After School activities•. re organised the HR files•. updated HR forms•. process DBS for new staff•. keep Parentpay up to date•. revamped the admission form so it now corresponds with the MIS system•. Looked at the Breakfast and After School care facility and put registration forms in place•. looked at the system for classroom stock, reprographics and communication between the admin office and class teachers•. updated the MIS with both pupil and staff information.•. line manage the admin team. Show less