Jenn Grogan

Experience

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  GRAHAM & HARSIP P C

  Apr 2007 - Apr 2014

  Real Estate Paralegal
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  Collins Aerospace (A Division of RTX)

  Jan 2014 - Jan 2018

  Sr. Administrative Assistant

  I supported 75 offsite field service employees across global locations and time zones with direct administrative assistance. I arranged extensive customer meetings, including scheduling, conference room, AV equipment, refreshments, security, and facility access. I spearheaded travel and expense reporting activities for adherence to policies and regulations. I oversaw travel logistics, emergencies, and expense reconciliation for eight concurrent programs from start to finish. I calculated per diem for field service Travel Related Allowances (TRA) and Living Related Allowances (LRA) for payroll and SAP systems.Please find below my achievements for this role: • Updated personnel payroll records and departmental files for offsite field service engineers.• Solved workforce personal matters as an organizational contact point, safeguarding highly confidential employee information and documentation.Additional Experience Show less

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  Collins Aerospace (Division of RTX)

  Jan 2018 - Jan 2021

  I collaborated with teams to establish and leverage internal network resources, including IT, contracts, finance, facilities, admin, and leadership, to proactively resolve unforeseen challenges. I supervised director-level activities, comprising program meetings and schedules, while upholding meticulous attention to detail and managing multiple time zones. I played an integral role in proposal quality reviews, negotiations, and milestones/schedules, consisting of win themes, review dates, kickoff meetings, and due dates. I facilitated inter-team communication to ensure input acquisition and meet deadlines.Here were my main contributions to the role: • Led coordination efforts across diverse multi-functional proposal teams for 1000+ page proposals culminating in a $493M contract award.• Ensured 100% accuracy and timely delivery by administering a team of four data managers for tracking gov compliant Customer Contract Deliverables (CDRLs). Show less I assessed Requests for Proposal (RFP), Statement of Work (SOW), and Performance Work Statements (PWS), aiding program office in recognizing customer data needs and offering insights to optimize delivery cost/efficiency.Following you will find my important attainment for this role: • Achieved 100% accuracy and on-time delivery by initiating and monitoring Customer Contract Deliverables (CDRLs).• Earned excellence award for analyzing existing contract Data Requirements List (CDRL) footprint to discover opportunities for customization, eliminate duplicate data, and unused requirements, leading to 50% reduction in CDRL creation and review hours as well as lowering costs for five-year follow-on sustainment contract by up to $1M.• Received excellence award via DAP data management team collaboration on improving metrics tracking system and delivery process, resulting in 30% increase in on-time CDRL deliveries. Show less

  • Sr. Program Administrative Coordinator

    Jan 2019 - Jan 2021

  • Data Manager - Government Programs

    Jan 2018 - Jan 2019
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  Raytheon

  Jan 2021 - Jan 2022

  Sr. Executive Assistant
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  Metamagnetics, Inc.

  Jan 2022 - Apr 2024

  Manager of Personnel & Administration

  During this tenure, I pioneer the growth of the HR department for a fast-growing start-up and secure 25 new team members in the 6-month timeframe, managing sourcing channels, refining screening methods, clarifying requirements with management, and leveraging referral programs to connect skilled individuals with company needs. I guide a team of three HR/administration professionals and oversee tasks, such as calendar coordination, travel and expense management, employee assistance, job description development, and office/supply provisions. I formulate customized HR policies aligned with the organization's objectives as per legal regulations. I advise on salary matters and steer performance mentoring, ensuring uniformity in disciplinary actions. I direct the employee engagement unit and initiate employee appreciation initiatives to boost collaboration and relationships. I pinpoint enhancements via surveys and manager meetings to fortify communication, trust, and morale.Below are my key accomplishments for this role: • Optimized HR operations and employee satisfaction by administering HRIS systems, including Insperity and ADP for efficient data handling, payroll, benefits, recruitment, performance management, and reporting• Saved $10,000 annually via the integration of a new applicant tracking system.• Achieved recruitment objective by increasing employee headcount by 50%.• Developed partnerships with recruiters and successfully negotiated a reduction in the length of temporary contracts from six to three months, securing $35,000 per employee.• Modified payment terms from 30 days to three equal installments over a three-month period, while positively impacting company's cash flow. Show less

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  Gustavo Preston

  Apr 2024 - now

  HR Manager