Ahmad Khleif

Experience

• 

  Palestine Investment Bank

  Jan 2005 - Sept 2009

  Branch Accountant

  My accuracy in work, strong communication skills and commitment to serving customers in my position as Customer Service Representative and then Bank Teller allowed me to advance within the organisation through my promotion to Branch Accountant. As Branch Accountant, I reviewed the general journal; and audited other staff work to ensure all transactions were compliant with the Bank financial policies and procedures. In addition, I prepared the daily conciliations between the Head Office and the Branch; followed-up expenses and prepared expense transactions, assisted with preparation of monthly financial reports, and undertook other duties as required by Management. Show less

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  ActionAid

  Oct 2009 - Nov 2013

  Admin Finance Officer

  My work focuses on compliance with meeting ActionAid’s and donor’s requirements regarding financial management and administration, as well as human resources. (i) Finance: I administer cash and bank accounts, preparing cash and bank reconciliations, and manage petty cash. Also I follow up bank accounts, prepare cash forecasts every three months, prepare cash and check payments, and prepare and follow up bank transfers. Furthermore, I prepare transaction, insure that all the supporting documents are available and valid, prepare checks, follow up with vendors and insure that all payment comply with HO and donor requirements. In addition, I inter transactions to the data file (MYOB); reconcile monthly-end accounts, and prepare financial reports to Operational Manager and Programs Manager. Regarding procurement, I prepare quotation requests, analyse them, prepare purchase orders and payment vouchers; manage payroll and calculate staff salaries/taxes and severance pays; closely monitor local partner / beneficiary partner budgets against project budget line items; and audit other implementing partner expenses against the consolidated budget. (ii) Administration: I follow up local laws and keep updated about any changes. I also manage lease and service contracts and insure they got their payments on time and maintain good relations with them. In addition, I manage the logistics and daily needs of the office including insurance, asset management, record management including maintaining filling program documents; office management including holding the office keys and follow up office supplies and stationary.(iii) Human Resources: Maintain and update staff personal records, ensure that leaves recorded and calculated correctly; record and control staff movements and timesheets, prepare drafts for new job vacancies, offers of employment and contracts, prepare IDs for staff and volunteers, and responsible for guest and international staff accommodations, logistics&needs. Show less

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  Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

  Dec 2013 - now

  Assumed this position with the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)/ Governance cluster (6 programs) middle of 2019. Main tasks and responsibilities:- Successfully implement programs funded by BMZ, EU, and other donors.- Overall contracts management and procurement cluster programs- Procurements and contracts management- Staff management and supervision for 5 national staff members- Budget and cashflow management for 3 programs- Internal control and audit preparation for 3 programs- Overall assets management and inventory control for all cluster programsRemarkable achievements:- Successful financial management and budget monitoring for 3 programs with annual spending of 4.7 MEUR in 2020- Successfully built the admin and financial unit (AFU) and developed the structure and the team.- Successfully supervise my team remotely during the pandemic. The team perfectly met all deadlines at year-end - Developed a complex finance and accounting monitoring spreadsheet which reduced errors and allowed for individual follow-up with different components and focal persons Show less Main Tasks:Finance: Responsible for financial planning, Follow up the cash forecast and manage the cash flow to ensure timely transfers of funds; monitoring project budget and cash flow, produce monthly reports against them, and presentation finding and analysis of variances to the program team; Ensure proper grant management procedures are in place through: Prepare donor financial reports and proposal budgets. Ensure that all financial reporting requirements for GIZ and donors are complied with and that reports are submitted in a timely manner. Co-ordinate the project budgeting process for program partners; ensure compliance with local laws in the area of finance. Provide advice/training to program team on budget management. Communicate and report to HQ as necessary.Staff Management: manage the admin department team. Identify and coordinate continuous capacity building of admin staff. Support in ensuring good working environment and discipline in the offices. And undertake appraisals of directly supervised colleagues.and manges a remote team.Program Support: Ensure that maximum financial, logistics and administrative support and assistance is provided to program staff; coordinate ,with the program manager, preparation and presentation of budgets in proposals to donors; Verify partners budgets for new contracted operational programs, before implementation; developed the program Handbook; Provide direct training and support to 13 program partners to strengthening their financial and management capacity provide forms and templates to them.HR & Administration: Ensure that all HR and administration policies are implemented and adhered to; responsible for follow up the assets procurement and management; ensure that agreements and licenses are in place and up-to-date; follow up expatriate staff accommodation and rental contracts; responsible for preparing consultancy contracts for local and international consultants; preparing grants (Local Subsidies) agreements. Show less

  • Senior Finance Manager - GIZ Governance Cluster, Palestine

    May 2019 - now

  • Head of Program Administration

    Mar 2016 - Apr 2019

  • Administrative Officer

    Dec 2013 - Feb 2016