Stacey Fuller

Experience

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  Matteson Realty

  Apr 2003 - Sept 2005

  Leasing Agent

  • Assist prospective tenants with questions about apartment vacancies and amenities, the application process and the surrounding community• Schedule and conduct on-site tours of the apartment community• Process credit applications and prepare all necessary move-in paperwork• Collect and process lease payments• Troubleshoot and resolve tenant complaints• Assist the Community Manager with off-site marketing, preparation of reports, completion of projects, and performance of annual inspections Show less

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  Scripps Research

  Sept 2005 - Dec 2006

  Administrative Assistant III

  • Administrative functions and coordinator for two laboratories.• Preparation of grant and fellowship applications for submission to NIH and other funding agencies.• Handling all aspects of manuscript preparation and submission process.• Reconciling accounts, tracking reimbursements, grant accounting.• Scheduling travel arrangements and preparing paperwork for reimbursement.• Creating and maintaining personnel files, maintenance of timesheets, preparation and submission of all paperwork for incoming personnel.• Calendar maintenance, correspondence, ordering supplies.• Served as the administrative coordinator for the Cancer Affinity group seminar series.• Tracked affinity group budget.• Ensure confidentiality of the office operations. • Assisted with editorial duties for scientific journal, received manuscripts, managed assignment of reviews; communicated with authors, reviewers and journal administration.• Organized the schedules for the visiting speakers, made reservations when requested, maintained all travel related reimbursements and honorariums for visitors. Show less

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  San Diego State University

  Dec 2006 - Jul 2011

  Executive Administrative Assistant

  • Senior Administrative functions and coordinator for SDSU BioScience Center.• Knowledge of the operations and needs of a cardiovascular lab.• Manage daily operations of the director, calendar maintenance, correspondence internally and externally, screening phone calls, schedule meetings, employee hires, all travel arrangements and related forms corresponding to travel.• Assisted other Principal Investigators in addition to the Director with Grant submissions, funds, travel, reimbursements, transfers of incoming PI’s and their labs.• Perform data collection and analysis of information for presentation to the director.• Assist in planning, coordinating, and disseminating information to various university-wide entities. Composing memoranda, letters, and brochures.• Planning and coordinating special seminars and events for fund raising and further research.• Preparation of grant and fellowship applications for submission to NIH and other funding agencies.• Handling aspects of manuscript preparation and submission process.• Maintain comprehensive files and records of all transactions to do with Foundation and State funds.• Prepare purchase orders, place orders for lab, office supplies and allocate the correct funds to pay incoming invoices.• Reconciling accounts, tracking reimbursements, grant accounting.• Creating and maintaining personnel files, maintenance of timesheets, preparation and submission of all paperwork for incoming personnel.• Experience in moving a lab to a new institution. Ability to adapt to a new working environment and operating procedures, while maintaining the integrity and progress of the lab. Show less

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  Sanford Burnham Prebys

  Jul 2014 - Nov 2015

  Executive Administrative Assistant

  Coordinate director's heavily scheduled calendar, meetings, seminars, travel, & reconcile all expenses related to work related travel and honorariums. Book travel and coordinate details of other staff members as requested. Transcribe dictations as requested. Assist with all institute and director goals. Assist in HR confidential document filing and personnel file creation. Covering reception breaks on a daily basis to support the absence of an additional hire.

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  Gulfstream Aerospace

  Nov 2015 - now

  Executive Administrative Support experience with Aerospace Executives, Research Development Programs, Real Estate and Facilities.Heavy Calendaring for multiple leaders in our division.Heavy Travel Coordination and Expense reports for entire division, to ensure accuracy of travel accounting.Companies Vehicle Fleet Coordinator.Technology Liaison.Training Coordinator.Assistant Program Management

  • ODA Compliance Specialist II

    Mar 2023 - now

  • Executive Administrative Assistant

    Nov 2015 - Apr 2023