Xiomara Villanueva

Experience

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  DRAKE SECRETARIAL COLLEGE

  Mar 1985 - Dec 1991

  Office Manager/Admissions Officer/Financial Aid Officer

  I enrolled students in the upcoming classes and processed financial aid applications. Was also responsible for the front office.

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  PERTH AMBOY BOARD OF EDUCATION

  Jan 1992 - Sept 1993

  Administrative Assistant

  word processing - transcriber for minutes of monthly staff meeting - student file preparation - translator - answering telephones - filing - extensive report typing - in charge of the out of district needs for in district students in special education - responsible for the new to district students - and other various office related duties

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  Raritan Bay Medical Center

  May 1994 - Feb 1996

  Executive Administrative Assistant

  Performed administrative functions, as delegated, which promoted efficient handling of activities within the office of the V. P. of Medical Administration - compiled statistical data and preliminary research and gathered information for reports - assisted in preparing reports, by organizing data and editing material, if necessary - maintained calendar for V. P. of Medical Administration - arranged for travel and hotel accommodation, when necessary - coordinated administrative activities and established and maintained cooperative relationships with all areas in the Division of Medical Affairs - took and distributed agendas and minutes for a variety of hospital committees (Bioethics, Prognosis, Pediatric), conferences, and educational sessions - had complete responsibility for setting up meetings for the V. P. of Medical Administration - took and transcribed dictation, correspondence, memos, and reports of confidential matters - received incoming telephone calls, initiated outgoing calls, took and delivered messages, screened calls, handled and/or referred calls not requiring personal attention of V. P. of Medical Administration - kept abreast of office management systems and initiated strategies to facilitate and enhanced office functions - produced monthly on call Physician Service Schedule - produced and distributed the Medical Staff Monthly List of Events, prior to the first day of the month - provided staff support to Clinical Practices Committee and Medical Executive Committee - provided staff support to the office of the Medical Director - performed other office related duties, as directed by the V. P. of Medical Administration. Show less

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  Perth Amboy Public Schools

  Feb 1996 - Aug 2010

  Sr. Assistant to Director

  Personal assistant to the Supervisor of Child Study Teams; performs all administrative functions delegated by the Supervisor, in order for the smooth operation of the office of the CST Supervisor; responsible for confidential matters (evaluations, disciplinary actions, annual reviews, etc.); liaison (Supervisor and CST Members); responsible for the training of all new administrative assistants; daily maintenance of the following logs: Home School Liaison activities, all medical requests, all CST requests for coverage for other teams, all 20-Day letter request for testing students; Sixth Period Assignment; mail; screens telephone calls; arrange appointments/interviews; travel arrangements; coordinates and arranges meetings for the Supervisor of Special Services; greets visitors/parents; correspondence; extensive typing (letters, memos, reports, personnel evaluations); responsible for creating forms for the department (Oct. 15 and Dec. 1 Count forms) and other various office related duties as designated by the Supervisor and Director. Extensive confidential report typing, word processing, transcriber for minutes of monthly staff meeting, student file preparation, translator, answering telephones, filing, liaison for parents/school staff, in charge of Special Education Medicaid Initiative (S.E.M.I.) for district pertaining to qualified students (State of NJ Government Program), yearly counts (twice per year), end of the year report, creates many forms for department, helps the department with troubleshooting problems arising pertaining to the Microsoft Office Suite, and other various related office duties. Show less

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  American Association of Clinical Endocrinologists

  Jan 2011 - Dec 2014

  Executive Assistant to the CEO

  Provides primary assistance and secretarial services to the CEO, AACE Executive Committee and Board of Directors, Board of Trustees or other entities as deemed necessary. Construct correspondence by means of dictation or in writing for the CEO, AACE Executive Committee, Board of Directors, and the College Board of Trustees. Responds to phone inquiries directed to the CEO. Makes travel arrangements and appointments for the CEO and others as needed. Type correspondence, letters, reports, and other communications as required by the CEO. Provide secretarial services as needed to the Deputy CEO, COO, AACE Executive Committee and Board of Directors. Provides administrative support for Annual Meeting as needed. Maintenance of legal files (i.e., correspondence, trademarks, etc.) and Executive office correspondence files. Provides support to Deputy CEO/COO/CFO and President and President-Elect in maintaining ongoing pending files for AACE Committee appointments including but not limited to: oversight of preparation of thank you and appointment letters, maintaining master notebook of all AACE Committees/Task Forces to include rosters, charges and copies of appointment/thank you letters, maintaining signed Intellectual Property Waivers and Disclosure Forms. Other duty assignments as may be determined by the CEO or such other individual(s) as may be authorized by the CEO. Extensive travel is required. Show less

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  Baptist Health

  Jan 2015 - now

  Responsible for the daily operation for the office of the Hospital President. Complete responsibility for the SBHF Board of Directors Meeting (monthly), and SBHF Executive Committee (meetings, conference calls, correspondence, etc.). Complete responsibility for the Directors' Operational Meeting. Prepare and submit detailed and thorough expense reports. Extensive business travel arrangements for Hospital President. Heavy and complex calendar scheduling. Compile and submit various required reports on a weekly, monthly and quarterly basis. Other duty assignments as may be determined by the Hospital President. Show less

  • Executive Assistant to Hospital President

    Jan 2015 - now

  • Executive Assistant

    Jan 2015 - now