Anna Cartwright, Notary, Executive Asst.

Experience

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  Federal Aviation Administration

  Jul 1990 - Nov 1991

  Procurement & Logistics

  Procurement and Logistics 80%Employee Assistance Program 20%

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  Boeing

  Sept 1990 - Jan 1994

  Center Lead & Supervisor, Information Processing Center

  Promoted four times in four yrs. Ending position, I supervised day-shift, 8-10 staff, and coordinated and negotiated contracts/bids with internal customers. Assign work, proof/edit for quality control, assist with various roles within center including scanning, data entry, graphics, and copy/edit. Work within budget parameters, approved time cards and sign off on final job requisitions. Participated in team meetings, training coordination, and committees. Worked overtime in other divisions voluntarily. Show less

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  The Regence Group

  Feb 1994 - Oct 1997

  Executive Assistant to VP of Information Services

  Promoted twice in 3 years. Support VP of IS and 5 managers. Travel and meeting coordination; merger and contract negotiation record keeper, editor, and calendar/meeting schedule coordinator. Assist CEO Exec Asst with Annual Report compilation & presentation. Budget: variance reports, reconciliation, track/monitor dept. operating budgets, invoicing, purchasing and requisition. Minutes & transcription. Special projects. I coordinated travel, per diems, hotel, car, and expense requisitions for a team of employees deployed to Minneapolis over the course of several training sessions. I coordinated travel for spousal visits for those employees deployed longer than 2 weeks. I created monthly newsletter, managed database, and provided administrative assistance to over 40 IS staff. Show less

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  Rainier Pacific Bank

  Oct 1997 - Sept 1999

  Sr. Executive Assistant to the Chief Financial Officer, +2 SVPs

  Executive Assistant to VP Sales, VP Services, and CFO. Produce advance presentations, graphics, charts, forms, reports, certificates, spreadsheets, org charts, and correspondence. Create, update, and manage internal web-based Loan & Collections online manual. Board prep, sales retreat coord, manage sales events and monthly incentive meetings. Develop, track and monitor Sales Associate monthly compensation reports and spreadsheets. Special projects. Assist with phones, calendar/schedule, and routine duties. Show less

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  National Acupuncture & Oriental Medicine Alliance | nonprofit organization

  Mar 2001 - May 2002

  Manager | Web Master

  National Acupuncture & Oriental Medicine Alliance (NAOMA) Managed database of over 19,000 U.S. licensed acupuncturists. Database reports, queries, forms, and import/exports. Phones, mailings, sales, copy/edit/proof, supervise and train additional admin staff. Create procedure manual to streamline in-house processes. Update web site routinely using HTML/FrontPage and FTP Ipswitch; maintain system backups. Assist with logistics for annual conference in Clearwater, FL, including registrations, payment processing, faculty/speaker procurement, brochure content, mailings, hotel event logistics, recording/audio contractor, sales and banquet arrangements. Assist Executive Director with Legislative lobbying and assist with special projects. Show less

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  Harmony Hill

  Mar 2002 - Jul 2008

  Senior Program Manager | Cancer Retreat Center (nonprofit)

  Extensive customer service, contact with the public and media. Multiple bookings year-round of groups of 10-150 in size, increased revenue over 220% in two years. Generate contracts, worksheets, invoices, rental income projection reports. Use database to enter data, pull queries, generate reports. Budget input and compliance; audit prep. Process deposits, generate invoices, export reports. Media relations, CMS, ads, web & print marketing, event and fund raiser coordination. Volunteer coordination and supervision. Network trouble shooting, help desk, office equipment diagnose/repair, back-ups, hardware/software installation. Special projects. Show less

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  TrueBlue Inc.

  Jul 2008 - Sept 2012

  • Provide A+ executive and project support to 7 executives of a $1.2 Billion company; President, EVP of HR, VP of Marketing, CIO, and 3 Regional Sales VPs (1 in FL, 1 in Atlanta). Support Board of Directors, (15), board portal & packets, catering, travel, reimbursement, very specific needs per Board request, minutes.• Advanced high-volume ever-changing scheduling of 50-70% for 7 execs and 3 board rooms.• Produce, edit, format and publish high-level confidential correspondence, financial summaries, analytics, training guides, org charts, Board reports and presentations using Word, Excel, and PowerPoint. Utilize tools like OneNote and SharePoint.• Travel & Event Coordinator: air, hotel, car, meeting facility rental, dinners, team building events, live-fire support. Provide detailed itinerary packets.• Travel 30% with Executive team to capture confidential strategic and actionable outcomes, manage logistics, and facilitate training. Expert minute-taker.• Track and process $25K in monthly expenses using Concur. Generate monthly/quarterly budget and variance reports. Audit and document budget and expense compliance discrepancies and exceptions. Strict policy adherence.• Communications: Web and blog updates, speaking points, press releases, and responses to internal or external complaints, concerns or inquiries in accordance with protocol and policies. Excellent writing and editing skills.• Project Coordinator for Marketing, HR, Sales, Field Operations, and IT large-scope projects.• Administer $100,000 Community Involvement Program (charitable contributions). Tripled program activity over 2 years.• Extensive space planning and working with Facilities for relocating departments. Visio floor plans, move logistics, and cross-divisional communications.• Facilitate launch of internal company-wide web community to 2,500 employees across US, Canada and Puerto Rico. Develop training guides, tip sheets, and manage back-end administration.• Review & negotiate contracts. Show less • Support 2 Directors and 5 Program Managers • Main liaison between recruiters and project managers for onboarding onshore and offshore consultants• SharePoint Administrator to IT dept of 120• Run weekly reports, generate statistical data, create dashboards and PPT presentations• IT Recruiting & onboarding: Work with vendors and recruiters to screen applicants, negotiate salary, present offer or feedback. IT tickets, new hire setup, orientation.• Process defect dump and burndown data into pivot table updates. Upload Function Points and enter defects and Change Requests into QC. • Graphic User Interface and technical writing/editing; create Tip Sheets and Sandbox exercises.• Run SQL reports, create swim charts and diagrams to capture UAT flow and timeline schedules. • Purchase software licenses, manage and track upgrades and renewals. • Misc: process and reconcile invoices, DocuSign management, weekly timekeeping, UAT scorekeeping, and provide corporate support for technical requests. Show less

  • Executive Assistant to the President + 6 SVP's | US & Canada

    Jul 2010 - Sept 2012

  • IT Project Coordinator (Contract) | Multi-million dollar IT project

    Jul 2008 - Jul 2010
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  Elite Business Solutions

  Sept 2012 - Aug 2013

  Owner | Business Advisor | Trainer

  Clients• Private Clients | Technical training, job coaching, resume's, LinkedIn Consultant, writing, editing• www.KosmosJournal.org | Social Media, Marketing & Web Consultant• www.FallenTreeLLC.com | Marketing• www.EkklesiaChurch.net | Social Media, Web, Program Consultant, Leadership Team, Volunteer Coordinator serving the community (Helpline Foodbank, DV Shelter for women & children)• Max Group Marketing | Regional Sales Rep selling mobile marketing solutions to businesses, including customized app and mobile websites, QR code generator, smart phone loyalty programs, feature rich SMS text marketing, and e-commerce. Show less

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  Tommy Bahama Corporate

  Aug 2013 - Jul 2014

  Executive Assistant | Project Coordinator to VP of Merchandising & Production (contract)

  • Project management and executive admin support to VP of Merchandising & Production. Heavy calendaring, expense reports, presentations, collaboration with multiple divisions.• Create milestone meeting timeline and checklists to prep for strategy kickoff, color/print adoption, assortment planning, rig/illustration review, key looks, pricing strategy, style line sheets, sales meeting and post-season recap. Collaborate with Design, Retail, Merchandising, Marketing/Creative Services, eCommerce, Wholesale and Operations (including CEO, President, and VPs)• Assess current and past seasonal design timelines for Men's, Women's & Swim to develop a system to capture and overlay all design activities, Hong Kong production schedule, sales activities, align project scope and develop shared master calendar and file structure.• Analyze and vet competing bids for FlexPLM software contract renewal including hosting, support, technical upgrades, and integration requirements.• Merchandising & data analyst: run reports, export and produce pivot charts and tables to analyze and compare current and past season statistics.• Org charts, space planning, dashboards, timelines, PPT presentations, graphics, contracts, etc. Work heavily with Excel, Visio, PPT, Word, InDesign and Outlook.• Special projects as assigned. Show less

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  Group Health Cooperative

  Oct 2014 - May 2016

  Executive Assistant to President KPS, VP of LOB, + 3 Directors

  Executive support to:President KPS | Vice President, Group Health OptionsVice President, Lines of Business & Product ManagementExecutive Director, Health Insurance ExchangesDirector, Product Development & ManagementDirector, Health Plan Pharmacy OperationsSpecializing in communications, process improvement, technology, large-scope project alignment, people management, audits/budgets, specialized software applications: Concur (travel/expense), Hyperion management reporting (budget), Taleo (talent management), Lawson (HRIS), Kronos (time keeping), KwikWork (AP/invoicing), SharePoint administration.Resigned when Group Health merged into Kaiser and moved headquarters to Renton. I wanted to stay in Seattle due to commute. Show less

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  Providence Health & Services

  May 2016 - May 2019

  Sr. Executive Assistant to VP Digital Innovation, CoS, VP Product, VP SW Engineering

  I work with a team of visionaries from across industries who have come together to create the digital future of healthcare! We build products that improve the health and wellness of millions through our Digital Innovation team...an 'internal startup' within Providence.I help support and drive a culture of excellence, insisting on high standards, and not accepting of mediocrity. I support leaders who innovate a variety of online project and task management tools, collaboration suites, and new apps, to lower the friction in our team. Together, we are changing the future of health care.Responsibilities: • Rhythm of the Business (RoB): Develop and maintain work-back plans for business cycles, communications, and streamlined processes that improve operational efficiency. • Track budgets & headcount, drive corporate goals & metrics, improve employee engagement. • Provide ongoing reports and dashboards using various data sources. • Projects and collaboration of duties for HR, finance, employee engagement, training, recruiting, IT & onboarding. • Develop lasting relationships with stakeholders. • Logistical and operational support for executive initiatives, meetings and events. • Complex ever-changing and dynamic calendaring for multiple execs, directors and dept of 150. • Promote norms, tenets, and principles to drive a culture of excellence and move the needle. • Certified High Reliability Organization (HRO) Instructor & Corporate trainer. • Certified Mental Health First Aid (MHFA) Instructor and Corporate trainer. • High discernment for confidentiality and innate ability to drive initiatives to completion.• Emotional intelligence, business acumen, technical SME, and culture-champion Show less

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  Seattle Metropolitan Chamber of Commerce

  Feb 2019 - Jul 2019

  Sr. Executive Assistant to CEO of Challenge Seattle & former Gov. Christine Gregoire

  Challenge Seattle is a subsidiary of the Seattle Metropolitan Chamber of Commerce and is a private-sector civic initiative working to ensure greater Seattle thrives as one of the world's most vibrant, innovative and globally competitive regions. Challenge Seattle is focused on education, transportation, and economic development.Serve on 8 committees, with members from OR, WA, Canada to project manage and capture minutes and deliverables. Complex scheduling of meetings, events, and activities with CEO's, government officials and private/public sector representatives. Arrange local and international travel. Budget and expense reporting. Tier 1 tech support. Manage board portal. Annual Cascadia Innovation Corridor conference logistics, including Amazon Sphere venue procurement for reception and track CEO panel and keynote speaker engagement. Document and streamline policies and procedures. Maintain strict confidentiality at all times. Show less

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  Erin Kent Consulting

  Jun 2019 - Jan 2020

  Sr. Executive Assistant & Program Manager to CEO & Founder

  Erin Kent Consulting is a global collaborative of literacy strategists and trainers specialized in working with international schools around the world. EKC provides customized staff development for international school teachers and administrators to grow K-10 balanced literacy.- Maintain master conference and training schedule for Principal +consultants based in multiple countries around the world. - Client communications, invoicing/expenses, contracts, web and social media management. - International travel, including air, hotel, transportation, conference logistics, and prerequisites. - Schedule online meetings in multiple global time zones. This is a remote EA/PM role performed from my home office, with weekly Zoom sessions. Show less

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  Institute for Health Metrics and Evaluation

  Sept 2019 - May 2024

  Executive Assistant to IHME Director, Dr. Christopher J.L. Murray

  EA to Institute Director, Dr. Christopher JL Murray, who founded IHME in 2007 with just 3 employees. Today in 2024, IHME has over 500 employees. To learn more about Dr. Murray, read "Epic Measures: One Doctor. Seven Billion Patients," by Jeremy N. Smith. IHME is the leader to model COVID-19 and provide weekly forecasts for the US and 230 countries around the world. http://www.healthdata.org/covid/faqsThe Institute for Health Metrics and Evaluation (IHME) is an independent population health research center at UW Medicine, part of the University of Washington, that provides rigorous and comparable measurement of the world's most important health problems and evaluates the strategies used to address them. IHME makes this information freely available so that policymakers have the evidence they need to make informed decisions about how to allocate resources to best improve population health.--Calendar management of ever-changing, highly demanding schedule across multiple time zones, ensuring confidentiality.--Covid modeling and weekly White House briefings.--Media relations - highly visible during Covid - Dr. Murray was frequently on MSNBC, CNN, Fox and other television broadcasts, as well as regular interviews with news agencies around the world.--Global travel, transportation, hotel, meetings abroad, Michelin star restaurants, live-fire 24/7 risk mitigation, Visa's, threat level, events, TripIt travel briefing and bio's; Expense reports.--Discreet, timely, professional communication with everyone from billionaire philanthropists to Ministers of Health, the White House, WHO, CDC and other organization leaders. Show less

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  Pierce Transit

  May 2024 - now

  Executive Assistant to the Chief Planning Officer