Ahmed Mangga

Experience

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  Nigerian National Petroleum Corporation

  Jan 2013 - Feb 2018

  ▪ Process payment vouchers, receipts and other documents for product purchase ▪ Ensure all documents are properly signed and distributed if necessary▪ Verify financial and other data (e.g. tax identification numbers)▪ Monitor financial transactions and maintain updated records▪ Assist with account reconciliations and communicate with marketers▪ Process weekly, monthly, quarterly bi-annual and annual financial report▪ Report the status of accounts and discrepancies to depot accountant Show less ▪ Manage calendars, appointments, and schedules for depot manager.▪ Coordinate meetings, conferences, and events, including arranging logistics and preparing materials.▪ Distribute correspondence, memos (internal and external), reports, and presentations.▪ Answer phone calls, emails, and inquiries in a professional manner.▪ Greet visitors and direct them to the appropriate person or department.▪ Maintain office files, records, and databases, ensuring accuracy and confidentiality.▪ Organize and maintain office supplies, equipment, and inventory.▪ Assist with travel arrangements and accommodations as needed.▪ Process incoming and outgoing mail, packages, and deliveries.▪ Complete administrative tasks such as data entry, filing, and photocopying.▪ Assist with special projects and initiatives as assigned.▪ Support administrative staff to ensure efficient operation of the office.▪ Follow company policies and procedures regarding office operations and security.▪ Handle sensitive and confidential information with discretion and professionalism.▪ Perform other duties as required to support the organization's goals and objectives Show less

  • Finance and Account Clerk

    Feb 2014 - Feb 2018

  • Admin Secretary

    Jan 2013 - Jan 2014
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  Smile in Making Impacts Foundation

  Oct 2018 - now

  Member Board Of Trustees

  ▪ Responsible for ensuring that a board operates efficiently and compliantly. ▪ Planning and convening board meetings ▪ Compiling board packs and ensuring that meeting minutes are properly recorded ▪ Keeping board records and decisions made by the board ▪ Ensuring the organization is compliant with relevant laws.

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  Norwegian Church Aid / Kirkens Nødhjelp

  Jun 2019 - Jul 2020

  ▪ Manage the Field Office's procurement needs and execute them in accordance with established policies and processes▪ Verify if the desired items are available and affordable in the local market; contact the country office if any procurement needs to be done there.▪ Create a weekly report of all pending purchase requisitions that includes the products' current status and the anticipated delivery date to the projects. ▪ Create monthly summaries of the procurement and logistical support functions, noting operational issues and suggested fixes.▪ Ascertain that the workplace is adequately supplied with stationery and other consumables. ▪ Manage all scheduling for conferences and meetings as needed, making sure these are Show less ▪ Manage day-to-day administrative tasks, including scheduling meetings, preparing reports, coordinating travel arrangements, and ensuring venues for conferences and events are set.▪ Facilitate the staff with guesthouse and office supplies.▪ Keep a record of all staff travels and facilitate according to plan▪ Supervise a team of office assistants, guards, and cleaners to ensure efficient and effective work.▪ Process payment requests for the invoices for further action by the finance department.▪ Manage the schedule of contracts and ensure renewal before and evaluation.▪ Ensure that the cleaners/housekeepers have the tools of work▪ Ensure that the small repairs are carried out to satisfaction▪ Cleanliness of compound, office, and guest houses with all litter bins and garbage collected▪ Petty cash administration and maintain confidentiality while handling sensitive information with discretion.▪ Undertake any other duties as may be assigned by the line manager. Show less

  • Procurement Officer

    Jun 2020 - Jul 2020

  • Field Admin Officer

    Jun 2019 - Jun 2020
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  Plan International

  Jul 2020 - now

  Admin and Logistics Officer

  ▪ Conduct due diligence for suppliers, including reference checks and supplier visits.▪ Implementing a procurement plan and ensuring all project procurement needs are met▪ Support in processing approved purchase requests using SAP software to ensure accuracy.▪ Participate in procurement committee meetings and evaluations.▪ Prepare bid analysis and other bidding documents▪ Conduct negotiations with suppliers to demonstrate value for money in procurement and review procurement documents for accuracy before final approval.▪ Monitor the supply market and conduct market surveys.▪ Develop and implement strategies to improve efficiency and cost-effectiveness.▪ Managing contracts for offices, guesthouses, and warehouses to ensure adherence to SOP▪ Executing contracts for recommended bidders and timely renewal of running contracts▪ Ensure proper tracking and recording of organization assets for an accurate database always.▪ Routine maintenance and physical check of assets and submission of asset reports on time▪ Recommend disposal of assets is reviewed and implemented based on policy and procedures.▪ Manage flight bookings for both domestic and international travel.▪ Facilitate visa renewal, work permits, and other diplomatic issues for expatriates.▪ Coordinates reservation of hotel bookings (accommodations, trainings and workshops.) ▪ Coordinate and manage the organization's fleet of vehicles.▪ Ensure regular maintenance and repairs of the vehicles for optimal performance and safety.▪ Monitor fuel consumption and manage fuel procurement, ensuring cost-effectiveness and efficiency▪ Training of drivers to maintain high professional standards and adherence to safety protocols.▪ Conduct regular performance evaluations and provide feedback to improve driver skills.▪ Manage the fleet's budget, expenses for maintenance, fuel, insurance, and driver salaries.▪ Managing vendor relationships, performance, and maintaining files and documentation Show less