Jane Nyaguthii

Experience

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  TIMETRAX INTERNATIONAL

  Aug 2009 - Feb 2010

  RECEPTIONIST

  Duties and responsibilities: • Manage the front office to ensure that reception services including telephone calls, letters, e-mail etc. are provided in a professional manner.• Screen calls as requested and route them to the proper recipient, taking relaying messages as needed.• Write and prepare letters, memos, e-mails, and reports in draft and final form.• Be the face of the company and answer basic questions regarding the business.• Ensure all visitors are warmly welcomed, assisted promptly and professionally.• Managing correspondence and dispatch both internal and externally.• Manage the petty cash and account for it timeously.• Ensure high standard clerical Tasks and admin roles is provided to the organization.• Record keeping and maintaining files, materials, information, schedules and related data.• Maintains office hygiene.• Ensures the office is opened and closed as per scheduled hours.• Receive requests and place orders for office supplies, and other office requirements • Maintain an Assets Register for the Office; Keep account of leases, payments and collections to ensure the organization meets its obligations Show less

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  Omega Fish (T) limited

  Mar 2010 - Dec 2010

  Office Assistant

  • Ensure the office is clean at all the times, boardrooms well-arranged immediately after customers visit, discourage idle seating by non-clients, care for company phones and other assets, ensure all our offices are well organized, arranged and locked at all times when there are no staffs.• Manning the front office all the times.• Welcoming the visitors with a smile at the front office.• Petty Management.• Answer incoming and outgoing calls and direct them to relevant departments.• Provide timely & accurate operational support on behalf of the management and maintain day to day efficiencies in the office upkeep and cleanliness of the office.• Responsible for directing customers to the boardroom, to the relevant staff, ensure that customer are served with water or soda and memorizing customers’ names so that next time they visit they are called by their names.• Co-ordinates office management activities.• Operate office equipment, such as photocopy machine, printer, paper cutter, scanner and the switch board. Show less

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  Palco Enterprises LTD

  Jan 2011 - Dec 2016

  Graphic Designer

  - liaising with clients to determine their requirements, timescale and budget.- managing client proposals from typesetting through to graphic design, print and production.- working with clients’ ideas and managing their expectations.developing concepts, graphics and layouts, including making decisions about fonts, images, readability and readers’ needs.- determining size and arrangement of copy and illustrative material, as well as font style and size.- preparing rough drafts of material based on an agreed brief.- keeping clients up to date, listening to and acting on feedback, and explaining the rationale behind graphic design decisions.- reviewing final layouts and suggesting improvements if required.- keeping up to date with design and software trends.- liaising with external printers or production teams to ensure deadlines are met and material is printed or presented to the highest quality. Show less

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  Murphy Chemicals (E.A) limited

  Aug 2019 - Apr 2024

  Graphic Designer

  Plan, schedule and prepare internal and external meetings as well as taking minutes.Ensuring that the front office is clean organized and presentable.Maintain incoming and outgoing mail register for deliveries and postage by receiving andrecording mail and ensuring incoming mail is distributed promptly and outgoing maildispatched promptly.Providing exceptional customer service by appropriately answering client concernsforwarding messages and confirming appointments as necessary.Updating and coordinating weekly and monthly field sales report to the field sales teamand Managing Director.Updating and giving weekly reports on overseas expected consignments to the Managingdirector.Maintaining the filing system and filing of the administration department documents.In-charge of the PABX ensuring all telephone lines are working.Payment of all trade licenses and statutory permits on time.Processing IDF and permits on KENTRADE for import and exports for shipping.Maintain leave records and medical insurances and updating staff leave record.In charge of stationery and office supplies.Designing various advertising materials such as posters, Fliers, and calendars Show less

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  Murphy Agriculture

  Aug 2019 - now

  Administrative Assistant/Graphic Designer