Paul M.

Experience

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  Portland Center Stage

  Sept 2002 - Dec 2005

  Marketing and Development Assistant

  Coordinated monthly fundraising events, weekly committee meetings, daily billings and collections for the first season of a $32.9 million capital campaign at Portland’s largest professional theater.

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  Steppenwolf Theatre Company

  Jan 2006 - Jun 2019

  Supports company operations by maintaining office systems, processing weekly payments and training and supervising reception staff.• Acted as front-line receptionist, screened calls and greeted visitors to the Administrative Offices. • Editor of the Steppenwolf programs.• Coordinated equipment repair, petty cash, mail delivery, courier services, supply orders and inventory.• Planned and maintained budgets for company printing, postage, memberships and office supplies.• Sorted, tracked and distributed weekly vendor checks to department representatives.• Trained and supervised 35 Interns and Apprentices and 6 Temps to serve as part time receptionists. • Implemented more efficient procedures for Intern and Apprentice training program resulting in better team performance. • Implemented online Approve For Good software for online ticket donations to community non-profits. Show less Assistant to the Artistic Director, Executive Director and Managing Director.• Supporting the Artistic Director, Executive Director and Managing Director in scheduling, financial reports, local travel and daily needs.• Planned and coordinated logistics and minutes for quarterly finance and investment committee meetings.• Coordination of weekly royalty payments and reports for authors, directors and unions. • Scheduling all Administrative Department meetings. • Served as liaison between staff and leadership as part of a communication task force during 2013 office move from 758 W North Ave to 1700 N Halsted St. • Assisted incoming and outgoing Artistic and Managing Directors with 2015 leadership transition. Show less • Supporting the Director of Development in scheduling, financial reports, local travel and daily needs.• Planned and coordinated logistics, confidential documents, catering and minutes for quarterly board, board development and executive committee meetings. • Tracked all incoming gifts and pledges from trustees. Created annual giving and attendance reports for leadership to evaluate all trustees. • Provided concierge ticketing services for trustees. Maintained relationships with contacts in New York and Chicago theaters to secure house seats. • Coordinate hiring and training of department apprentices and interns.• Assisted with transfer from physical to digital donor and trustee files in Tessitura software. Show less

  • Office Manager

    Dec 2015 - Jun 2019

  • Executive Assistant

    Dec 2011 - Dec 2015

  • Development Coordinator

    Aug 2009 - Dec 2011

  • Development Associate

    Jan 2006 - Aug 2009
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  Lost Note Theatre Company

  Jun 2012 - Mar 2014

  Artistic Producer

  Lost Note Theatre Company, founded in 2012, produces concert readings of obscure and forgotten musicals.

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  PerformInk Chicago

  May 2016 - Feb 2017

  Freelance Artist

  My comic, Three Panel Musicals, is featured on Chicago's PerformInk site.In it I discuss the history of musical theater and promote musicals in the Chicago Theater Scene.

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  Eversheds Sutherland

  Jun 2019 - now

  Responsible for the office administration of the Chicago branch of Eversheds Sutherland. IncludingFirst contact for callers and guests.Concierge duties for visiting partners.Venue, materials and catering for holiday parties, staff birthdays, weekly breakfasts and team meetings.Weekly Vendor account payments.Eversheds Sutherland is a global top 40 law practice. With 66 offices across 32 countries worldwide, we deliver high quality, innovative solutions to complex business issues for a range of diverse range of clients. These include 72 of the Fortune 100, 61 of the FTSE 100 and 120 of the Fortune 200. Show less

  • Office Manager

    Feb 2022 - now

  • Office Coordinator and Receptionist

    Jun 2019 - Feb 2022