Muhammad Shiraz Ghauri

Experience

• 

  Ocs Courier Service

  Mar 2009 - Jul 2010

  Internal Audit Assistant

  Responsibilities as an Audit Assistant:• Check Payroll, In/Out time, Overtime, leaves and Incentives of employees.• Finalize Monthly Payroll and make necessary editing in oracle system. • Check and verify payment requests for services and supplies including staff entitlements (Travel, Overtime, Fuel, Mobile etc).• Conduct stock audit of store and warehouses.• Prepare stock reports.• Issue Gate Passes for different material movements and keep proper record of them in system.• Record keeping of shops rent receipts and monthly utilization of Fuel, Electricity, and Telephone. • Record keeping of all company owned Vehicles, Assets and Shops.• Assists Administration Manager in acquiring rented premises and in issuance of entitlement letters of fuel, conveyance and mobile entitlement. • Checking of vender bills, sale tax invoices, R&P statements, R&D statement, cheque voucher statements and journal vouchers.• Complete Audit of Zonal Offices Branches and Express centers including procedural audit of departments, surprise audit and cash audit (country wide).• Audit of various departments including Operations, Accounts, I.T, Cash and purchase department to check the performance of department and effectiveness of Internal Control System.• Audit of physical assets including vehicles and other assets to verify the appropriate utilization and existence of such assets.• Make Audit reports after performing complete audit of Zonal Offices, Branches and Express Centers (country wide). Show less

• 

  Cresox Private Limited

  Sept 2010 - Sept 2011

  Store Assistant

  • Manage Inventory (Yarn, Packaging materials, Spare parts, Chemicals, Stationary etc) according to the need of various departments.• Prepare Stock Reports of Yarn, Packaging, Spare parts, and Dyes & Chemicals by using ORACLE for • the higher management information & review.• Manage supply chain of raw material by managing availability, utilization and timing of company vehicles as per requirement.• Receive new deliveries from different venders and arrange them in Main Store and Warehouse.• Check and verify documents of received items (Delivery Challan, Invoice, Bill of lading, Packing List, Shipping bill etc) and then submit them in finance department for further process.• Ensure goods are stored correctly to minimize possibility of damage or deterioration.• Internal audit of warehouse stock.• Record keeping in Oracle for all items received and dispatched from warehouse.• Assist with the purchasing of materials and other supplies as required.• Issue Yarn, Packaging materials, Spare parts, Chemicals, Stationary according to the use of different departments through ORACLE.• Issue Gate Passes for different material movements and keep proper record of them in Oracle.• Managing the material/stock inventories by using the applications & tools of Oracle. Show less

• 

  Afroze Textiles Industries Pvt. Ltd.

  Oct 2011 - Aug 2015

  Asst.Manager Administration

  • Co-ordinates with higher management in implementation of company rules and regulations.• Finalize Monthly Payroll and make necessary editing in oracle system regarding working days, leaves and over time of employees.• Prepare various man-hour reports to payroll for the review of higher management.• Organize and sometimes deliver various Training sessions for employees such Health and safety first aid and fire safety training.• Develop job descriptions and person specification and checking application forms, short listing, interviewing and selecting candidates.• Monitor daily attendance and investigate causes for staff absences.• Gate-keeping for the goods and materials in / out the factory.• Co ordinates with Compliance officials & prepare necessary arrangements for Compliance Audits and join compliance auditors like (Walmart, Target and SGS etc) during their factory visits.• Supervise & monitor visitor handling procedure and maintain visitor’s log book accordingly.• Provide assistance in implementation of ERP or HR related software.• Work closely with company managers for providing them with guidance & support on HR activities including JDs, policies & procedures, performance management etc.• Control over all security system and allot the necessary check posts. Preparing duty schedules, job descriptions and co-ordinate with the Contracted Security Agency for Armed personnel. • Supervise the maintenance and troubleshooting of CCTV Monitoring System. Installation & alignment of Security Cameras and DVRS.• Supervise the maintenance & routine checkup and maintain record of 8 Cargo Lifts and 1 Passenger Lift installed in the company. • Arrange log books for watch-man and security day-to-day activities.• Arrange drivers and prepare their duties schedule.• Prepare various procedures for access security, physical security, personnel security • Show less

• 

  Pavilion End Club

  Aug 2015 - Aug 2016

  Manager Administration

  • Interview, Recruit and prepare JDs of technicians, Welders and other technical staff workers.• Supervise repair & maintenance of all machinery & equipment & Company owned vehicles present in club & park.• Coordinate with Operation department & provide complete assistance during operations.• Responsible to make complete arrangements for events such as Birthdays and other Parties. • Supervision of Civil work, Carpentry work & new constructions.• Take quotations from market and make purchases according to demands of departments.• Receive checklists from all departments & prepare checklist summary & resolve issues.• Receives report of non compliance from Compliance department and submit justification on regular basis. Show less

• 

  Gul Ahmed Textile Mills Limited

  Aug 2016 - now

  • Acting as one point contact for all administrative matters like Time keeping & attendance, Canteen management, Guest house management, Facility maintenance Transport, Housekeeping & Maintenance. • Identify dependable and cost effective venders for various services.• Responsible for the maintenance and installation of CCTV Monitoring System. • Finalize Monthly Payroll and make necessary editing in oracle system. • Provide logistics support to different departments and regularly review log books & maintenance record of Company maintained Vehicles. • Maintain Communication with Government Departments.• Maintain a flawless communication with the employees; ensure timely resolution of employee’s grievances & harmonious working environment at all levels.• Coordinate with compliance department for implementation of new policies & procedures.• Receive approved rates from procurement department and dispatch different scrap material to approved contractors & submit fortnightly sale reports in finance department.• Authorize outward gate passes & petty cash vouchers. Show less • Acting as one point contact for all administrative matters like Time keeping & attendance, Canteen management, guest house management, maintenance, & compensation of employees.• Identifying dependable and cost effective venders for various services.• Maintain a flawless communication with the employees; ensure timely resolution of employee’s grievances & harmonious working environment at all levels.• Coordinate with compliance department for implementation of new policies & procedures.• Receive approved rates from procurement department and dispatch different scrap material to approved contractors & submit fortnightly sale reports in finance department.• Authorize outward gate passes & petty cash vouchers. Show less

  • Deputy Manager

    Jun 2021 - now

  • Assistant Manager Administration

    Aug 2016 - Aug 2021