Shahtamas Durrani

Experience

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  Shahid Ahmad & Co CAs

  Jul 2007 - Aug 2009

  Audit Trainee

  Accounting working up to finalization. Trail balance, ledger, fixed assets and bank reconciliation.Checking all types of expenditure/payments, receipts, salaries and bank payments.Physical verification of assets of the organizations.Finalization of financial statements such as balance sheets, profit & loss and cash flow statements. Accounting entries in quick book payments, receipts and etc.Involved in different Audit assignments with Senior Supervisors.

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  IRC

  Aug 2009 - Nov 2011

  Admin & Log Assistant

  Processing of procurement requests and preparing of procurement documents including but not limited to, Quotations, Comparative statement, bid analysis, purchase Order etc.Supply and deliver equipment's and program materials (NFI's’ and Hygiene Kits) to require destination in an efficient and cost effective manner.Responsible for the overall management of vehicle fleet requirement and preparing travel authorization. Submission of monthly fuel report to MO.Ensure that office building is neat and clean ensuring all necessary repairs are carried out.Maintain an inventory record for all inventory items and fixed assets at office.Ensure that appropriate contract agreements for the office are drown up and signed.Implements financial policies and procedures. Prepare and reconcile bank statement.Establish and maintain cash control .Processing supplier invoices. Show less

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  Leonard Cheshire Disability Pakistan

  Oct 2012 - Feb 2013

  Admin & Finance Officer

  Responsible for developing and implementation and monitoring of administrative and financial system of the project.Developing and maintaining all record and report pertaining to Admin and Finance.Providing all possible support to project staff as well as to the staff of implementing partners (CBO’s) both in administrative and financial terms to ensure smooth and efficient functioning of the project.Responsible to keep track of the financial transactions, forecasting and planning allocated budget, monitoring expense, overspending, under spending against each line activity.Maintain proper record of financial transactions, HR, procurement, logistics and administration, inventory of expendable and non expendable items (Assets) at Hub Office and submit as required to the head office.Responsible for maintenance of office, including office furniture equipment, record of vehicle produce report of monthly fuel consumption of vehicle and generator. Responsible for organize training and capacity building workshop for partner organization on financial and administrative issues in relation to the project KM.Responsible for coordinating, collecting reports from the partner and providing support in developing report the partner CBO’s, related to KM project Show less

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  Solidar Switzerland

  Mar 2013 - Apr 2014

  Logistics Assistant

  Responsible for overall Procurement of start of Kits for apprentices, and program material,Maintain records for office supplies and responsible for restocking. Submitting proper invoice for payments.Responsible for event management, provide logistics support to events.Responsible to ensure that appropriate contract are drawn up with suppliers and make necessary amendment as per requirement.Maintaining inventory of all office equipment,and also ensure that equipment's are functional and properly stocked with required supplied.warehouse management at field level & supervision of warehouse keepers and supporting staff ( Drivers, Cook & Cleaner).Oversee Fleet management, including check on log of vehicles, timely routine maintenance, responsible for preparing monthly fuel consumption report. Maintain and update proper record of office inventory and share inventory report with main office on monthly basis. Perform physical inventory verification, coding/tagging of newly purchase inventory items.Logistical arrangements for interviews, and trainings at office.Booking and confirmation of any travel arrangements for staff.Maintaining the staff attendance and leave records and send to head office for salary disbursement and record.Routinely inspect office and staff residences to identify any needed repairs or supplies.Preparation of health insurance claims and records of insurance documents. Show less

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  World Health Organization

  Dec 2014 - Feb 2015

  Team Assistant

  Under the overall supervision of WR and direct supervision of the Polio Eradication Officer, the incumbent will undertake the following duties:Makes travel and security clearance arrangements (still appropriate??) for staff working in the district.Assist in preparation logistic and training plans for SIAs, draft various letters to be signed by the NPM regarding various campaign related activities. Assist in following up with district and UC levels the receipts of all logistic items for every SIA to ensure the running of the activity Assist in sending different social mobilization, communications, training and campaign related materials along with vaccine and follows up its delivery to the quarters concerned.Assist in getting reported coverage from all the UCs and its compilation and assist in organizing various meeting arranged by PEOReceives and screens correspondence provides necessary back-up information and maintains the record of various activities organized by the campaign cell.Drafts and prepares correspondence of routine nature for, checking enclosures and addresses etc.Arranges appointments, receives visitors, screens telephone calls, respond to routine requests for information. Show less

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  Assocaition for Community Developemtn ( ACD)

  Feb 2015 - Feb 2019

  District Logistic Officer

  Provide effective and timely logistics support to the programmatic activities of the malaria Project. Ensure timely travel arrangements to the field. Fleet management and make monthly fuel consumption report.Assist with stocking, maintaining records, preparation of distribution plan and real time dissemination of Anti Malaria Drugs (AMDs & Bed Nets- LLINs) and other relevant material to FRs in an efficient and cost effective manner.Ensure best warehouse practices, and maintain all record like master register/ledger book, stack cards etc. updated and filled. Making periodic warehouse report (Monthly, Quarterly).Planning and providing fleet support to the distribution of Bed Nets (LLINs) at field level. Ensure goods AMDs & Bed Nets are stored correctly to minimize possibility of damage or deterioration.Processing of PRs and preparing of procurement documents including but not limited to, bid analysis, purchase order and contract in compliance with prime and donor agency.Maintain vehicle log book to track vehicle utilization. Responsible for pick and drop and travel arrangements for office staff and visitors. Responsible for training management (training venue booking, participants, trainers and staff.Facilitate the process of making logistical arrangements of the training at district level.Prepare and Maintain logistic files to ensure that all appropriate documentation has beenfiled and is line with current grant regulations . Constantly update the Fixed Asset Register for the project Show less

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  CARE International

  Feb 2019 - Dec 2019

  Admin & Logistics Officer

  Provided general administrative support to day to day project operation, including staff travel and vehicle fleet management, hotel booking and arrangements for meeting/seminars, responsible for system generated trip tickets and making logistical arrangements.Responsible for office maintenance and if necessary, got the office equipment repaired.Ensured the safety and effective utilization of office equipment, fixtures and other resources.Ensured the availability of stock, purchased office supplies/equipment keeping in view the organizational policies and guidelines.Maintained updated record of office assets/inventory, tagging of assets, physical verification and submitted quarterly report to Head Office.Responsible for Vehicle fleet management and preparing monthly fuel consumption report.Managed warehouse, supplied program material to project area in cost effective way.Sharing bi weekly and monthly stock/distribution reports to with Head Office. Designed effective logistic plan with project staff and managed good and clear communication with vendors/supplier to ensure timely delivery of program material to field area. Report to supervisor on ongoing activities and stock status at warehouse.Carried out local procurement of goods and services and prepare necessary documentation. Created in system PR, collect quotations bid analysis, issued GRN and submission of payment of finance.Conducted market survey, selected new vendors, ensured proper documentation and drafted new contracts. Handled project office petty cash and kept record of petty cash disbursement/ utilization with proper entries and reporting to Head Office Finance Show less

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  Peace & Development Organisation

  Jun 2020 - Jul 2021

  Admin & Logistic Officer

  Responsible for administrative support to the project team for smoothly running of the regional office, facilities management, and providing a safe and good working environment for staff.Contribute to planning and performing administrative and HR activities at different levels. Conduct/coordinate all procurement in the project and make procurement documents including but not limited to RFQs, CS/SBA, PO, GRN, etc. Responsible for petty cash management and submission of monthly reports to finance.Prepare office expense vouchers and other related expenses, and ensure all supporting documents are attached. Responsible for record keeping of office supplies and replenishment.Maintained updated record of office assets/inventory, tagging of assets, physical verification, and submitted a quarterly report to Head Office.Travel authorization for staff and submit travel expense of official outstation visit of staff.Boarding and lodging for office guests/staff. Supervision of support staff.Maintain daily attendance /leave records and share HO on monthly basis.Responsible for logistical arrangements for internal and external meetings/workshops Show less

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  Relief International

  Dec 2021 - now

  Supply Chain & Operation

  Oversee administration functions and provide administrative and financial support to project activities.Procure requested program and program support items, in accordance with the RI Operations policy and procedure, making every effort to obtain the lowest price and highest quality of items for RI programs.Receive and verify vendor invoice against good received, make all payment documents and submitted to finance.Preparation of RFQs Ensure the Procurement Tracking Sheet is well maintained and accounted for.Maintain petty cash, Conducts weekly cash count to reconcile cash balance, and responsible to submit liquidation with all invoice/bills to finance.Procure all requested items in a timely manner to facilitate program and operational needs.Receive staff medical claims on weekly basis and submit to CO.Ensure inventories are fully accounted for and maintained in a secure place.Ensure a centralized asset register is maintained; ensure that all office and program assets are logged. For all assets, manage a tracking system and ensure all assets are issued with unique RI asset numbers, and ID tags, and are tracked.Ensure annual (or bi‐annual) asset checks are completed; damage and losses are reported immediately.Ensure assets are functional.Ensure management of vehicle fleets is in line with RI standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to. Ensure drivers are well/in the time assigned to field visits.Ensure systems are in place to effectively plan, coordinate and monitor staff travel.Keeping track of fuel consumption of RI Office, guesthouse, and vehicles.Ensure that all transported goods have the appropriate documentation, e.g., waybills, and receipts and that all inventories and stock lists are updated at the receiving and sending ends, per RI Office.NGO Show less