Waqar Rashid Ahmed

Experience

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  Crystal Gallery

  Oct 2004 - Jul 2007

  Administrator

  Developed and maintained administrative processes to achieve organizational objectives as well as to improve accuracy and efficiency.Ensured showroom procedures & system operations efficiency. Preparation of various Reports.Dealing with correspondence, complaints, and queries.Customer Services.

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  Unique Group of Institutions

  Jan 2010 - May 2011

  Office Administrator

  Performed all administrative duties as assigned.Processed Daily and Monthly Sales reports with supporting documentation.Supported complex, deadline-driven operations, and resolved issues.Liaising with staff, suppliers and clients.Web & multimedia management and archiving documents. Verified employee's time-in sheets and data entered payroll.Ordering and maintaining stationery and equipment.Preparing letters, presentations and reports.

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  ALBA BEDS LIMITED

  Sept 2011 - Sept 2012

  Office Administrator

  Assisted and reported to General Manager.Maintained an electronic and hard copy filing system. Ensured office procedures & system operations efficiency. Coordinated and arranged repairs to office equipment. Raised purchase orders and chasing outstanding orders. Handled requests for information and data. Web & multimedia management and archiving documents. Scheduled meetings and prepare agendas for them. Managed suppliers. Resolved administrative problems.

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  Unique Group of Institutions

  May 2013 - Apr 2014

  Assistant Director Administrations

  Provided a full range of Executive Assistant services to the Director Administration, and support to the other members of the board.Coordinated between the departments and senior management staff for scheduling meetings and regular staff meetings, gather agenda items and materials as required then prepare and distribute the final agenda.Organized and maintained a complex diary and ensure that the Director is apprised of all his daily appointments as well as matters which require immediate attention.Plan, coordinate and participate in special events, conferences, and exhibitions.Prepared various reports, draft letters, board resolutions, minutes of meetings, memorandums, and contracts.Assisted on specific projects as required and to ensure that the time and resources allocated to any project are monitored and core activities identified.Maintained office services by organizing office operations, procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions.Also, perform other various ad-hoc duties as assigned by the management.Assigned jobs and duties to office staff as needed, Administer salaries and determine leave entitlements. Managed suppliers. Show less

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  Samim Group JAFZA

  Apr 2014 - Jul 2016

  Executive Assistant

  Performed coordination between Managers, Suppliers, Event Organizers, Visual Merchandisers, Operations and Marketing support teams while organizing marketing campaigns, events, sponsorships, Co-ops & press initiativesReorganized up to date information on all estimates, LPOs', invoices.Co-ordinates with Marketing Manager and finance department to gain timely approval on costs and conceptsOversee the negotiations with Mall Managers and Suppliers on visibility of brand within the malls such as posters stands, mall podiums, etc. and co-ordinate with Visual Merchandisers to ensure the timely placement of necessary display item.Proposed new ideas for promotions, events and campaigns to appeal and attract selected target markets.Source suppliers for packaging items, receive samples and negotiate price and quality.Supervised overall effectiveness of promotions/ launches and other marketing- related activities through sales information, flyer response rate etc. Prepared analysis reports, including possible suggestions and feedback on results.Liaise with the Production team to produce and deliver required items for Retail stores or related marketing activities.Liaise with supplier, agency and principles to provide concept and adaptations as per the Company and Brand guidelines.Submitted information and reports to the marketing manager on marketing activities as required. Show less

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  Go for Tech International FZE

  Jul 2016 - May 2017

  Executive Assistant

  Maintaining multidimensional complex calendar events and creating highly effective organized filing system.Screen and route incoming calls, respond to inquiries and requests, sorted mail, and faxes. Follow-up on open items as required.Typing and formatting detailed legal documents in Microsoft Word. Accurately track and document all correspondence, events, and projects within strict timelines.Processing departmental invoices, depositing checks, and transfer funds as required. Purchasing office supplies and maintains accurate records of expenses.Making airline, hotel, and ground transportation arrangements, both domestic and international.Implementing processes and procedures that increase operational efficiency.Performing research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes. Show less

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  Acacus Group

  May 2017 - May 2020

  Admin & HR Executive

  Executive Assistant to CEO• Assisting the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and compiling documents for meetings.• Represents the CEO by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests.Admin & HR • Submit and ensure the processing of all types of applications and paperwork to the local Government bodies including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, attestation of commercial documents.• Timely renewal of Employment Visas and Labor Permits, and company-related licenses• Assist employees in the process of renewing visas for their immediate dependents• Assist all sponsored staff and their dependents in the medical check process• Manage the visa checklist as when the rules on visa/labor changes• Assist the company and the employees with visa arrangements in Embassies• To maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change• Providing administrative support in travel/hotel itineraries, client meetings, screening of important/urgent calls/emails.• Greet clients on arrival at offices.• Handle requests and queries appropriately• Develop and carry out an efficient documentation and filing system• Assist with the on-boarding process for all new employees• Assist with all recruitment related administration issues• Liaise with housekeeping to ensure the office is presented in a clean and tidy manner Show less

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  Bu Abdullah Businessmen Services LLC

  Aug 2020 - Mar 2021

  HR Executive

  Submit and ensure the processing of all types of applications and paperwork to the local Government bodies including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, attestation of commercial documents.• Timely renewal of Employment Visas and Labor Permits, and company-related licenses• Assist employees in the process of renewing visas for their immediate dependents• Assist all sponsored staff and their dependents in the medical check process• Manage the visa checklist as when the rules on visa/labor changes• Assist the company and the employees with visa arrangements in Embassies• To maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change• Providing administrative support in travel/hotel itineraries, client meetings, screening of important/urgent calls/emails.• Handle requests and queries appropriately• Develop and carry out an efficient documentation and filing system• Assist with the on-boarding process for all new employees• Assist with all recruitment related administration issues Show less

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  US Packaging Solution

  Jul 2021 - Nov 2022

  Human Resources Manager

  Enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.Maintains the work structure by updating job requirements and job descriptions for all positions.Supports organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; and recommending changes.Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; and counseling employees and supervisors.Implements employee benefits programsEnforces management guidelines by preparing, updating, and recommending human resource policies and procedures.Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.Completes human resource operational requirements by scheduling and assigning employees and following up on work results. Show less

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  IRG Global

  Jun 2023 - Feb 2024

  Human Resources Manager

  Key Responsibilities are:Talent Acquisition:Develop and implement effective recruitment strategies to attract top-tier talent.Conduct interviews, assess candidates and make data-driven hiring decisions.Manage the on-boarding process to ensure a seamless integration for new hires.Employee Relations:Foster positive employee relations through effective communication and conflict resolution.Address employee concerns and provide guidance on HR policies and procedures.Conduct investigations and implement corrective actions as needed.Payroll Management:Successfully managing end-to-end payroll processing for a diverse workforce of more then 60 employees, ensuring accuracy and compliance with all applicable laws and regulations.Developed and implemented streamlined payroll processes, reducing errors by 90% and increasing overall efficiency.Conducted regular audits to verify the accuracy of payroll data, resolving discrepancies promptly and ensuring compliance with company policies.Stayed current with changes in payroll laws and regulations, ensuring the company's compliance with tax laws and minimizing the risk of legal issues.HR Policy Development and Compliance:Develop and update HR policies to ensure compliance with relevant laws and regulations.Stay abreast of changes in employment legislation and implement necessary updates.Conduct regular audits to ensure adherence to HR policies and legal requirements.Employee Data Management:Implemented and managed a centralized employee data system, ensuring accurate and up-to-date information.Established and maintained a secure and organized filing system for physical employee records, enhancing accessibility and compliance with record-keeping regulations. Show less

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  Phoenix Enterprises

  Jul 2024 - now

  HR Manager

  In this challenging role, I am overseeing all aspects of HR operations to ensure efficient and compliant management of the workforce. This role encompasses talent acquisition, attendance and leave management, payroll, employee engagement, contract and policy administration, employee records maintenance and managing the entire employee lifecycle from onboarding to offboarding.the detailed breakdown of job responsibilities is provided below,Talent Acquisition:Develop and execute effective recruitment strategies to attract top talent.Manage the full recruitment lifecycle, including job postings, candidate screening, interviews, and offers.Build relationships with universities, recruitment agencies, and other talent source.Attendance and Leave Management:Monitor and maintain accurate records of employee attendance and leave.Ensure compliance with company policies and labor laws regarding working hours and leaves.Payroll Management:Collaborate with management to process payroll accurately and on time.Manage tax deductions, bonuses and other payroll-related compliance requirements.Contracts and Policies:Draft, update, and enforce HR policies in line with company goals and legal requirements.Oversee the issuance and renewal of employee contracts.Employee Records Maintenance:Maintain and secure accurate employee records in compliance with data protection laws.Ensure all records are updated regularly and accessible when needed.Employee Lifecycle Management:Oversee onboarding processes, including orientation and initial training.Manage offboarding procedures, including exit interviews and clearance.Employee Orientation:Conduct comprehensive orientation programs to integrate new hires into the company culture.Communicate company values, policies and expectations to new employees. Show less