Shelly Shinde

Experience

• 

  MSCI Services Pvt. Ltd.

  May 2011 - Apr 2019

  Associate-Corporate Services

  • Responsible for capacity planning, office space expansion with the increase in headcount.▪ Engaged in vendor audit and coordination to ensure accurate compliance.▪ Closely worked with senior leadership (HR, Management team) and global teams ensuring the best practices were followed and employee experience was enhanced.▪ Partnered with recruitment teams to ensure a smooth onboarding for new hires. Conducted New joiner orientation and exit formalities.▪ Managed new employee business requirements and assisted team with background verification of the prospective hire.▪ Managed business continuity programs (BCP) along with Asia-Pacific teams.▪ Assisted in relocation of employees. Organised travel for office employees including visa, invite/covering letters, stay, travel insurance and corporate cards.▪ Conducted employee sessions/surveys to gather feedback for better engagement and continuous process improvement.▪ Coordinated on logistics for a recruitment drive and HR events.• Vendor Management and Administration- Worked on proposals and quotations for onboarding new vendors (RFP and RFQ). Managed spot & urgent purchases  Procurement of new vendors, referencing, contract preparation & negotiation. Preparing purchase orders and verification of purchases & services to be received concluding with a vendor follow up. Contract Renewals. Regular liaisons with the legal and compliance team. Expense processing and SAP approving. Regular liaisons with the accounts payable. Acted as a point of contact for daily operations by the vendors.• Safety and Security (Badge access control)-  Member of Emergency Response Team • Office Management- Managed calendar and supported senior leadership team with the administrative tasks. Managed Corporate devices inventory and handover to office staff (iPhone and android). Responsible for capacity planning and headcount planning.Maintaining floor plans and emergency processes for office. Organised office events. Show less

• 

  Londonwide Ltd

  Jul 2019 - Feb 2020

  Office Administrator

   Human Resources and Administration-• Onboarding of new employees. Issuing offer letters and contracts.• Managed employee grievances and payroll information.• Maintained employee leave records.• Managing insurance records and coordinating for renewals.• Managed other adhoc jobs as assigned by the manager. Office and Vendor Management-• Point of contact for daily office responsibilities and upkeep.• Calendar management for the Director and managers.• Managed vendor contracts and onboarding. Coordination with the contractors and vendors for various jobs.• Managed invoice processing end to end.• Managed all the safety certificates for the properties and office.• Responsible for overseeing the daily office activities such as reception services, visitor management and events.• Managing office supplies, inventories and key management along with the daily log. Show less

• 

  IFC - International Finance Corporation

  Aug 2020 - May 2023

  Program Assistant

  •Providing team support including scheduling of appointments, coordinate schedule taking priorities into account, co-ordination of VCs and Tele-conferences, monitoring changes, and communicating the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.•Monitoring documents for signature/approval; filing; monitoring and follow up of issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence.•Implementing office procedures and guidelines to ensure smooth and efficient business operations.•Planning and managing the Unit's support services and resources to meet the needs of the work program. Managing and organizing Concept and Internal review meetings, ensuring all guidelines are met.•Undertaking ad hoc and division/department-wide assignments. Track assigned task/project, steps/timetables, coordinate with relevant staff with information on project-related matters. Maintaining up-to-date work unit project and other files (both paper and electric)•Updating and Monitoring the Industry Pipeline, ensuring all data on is accurate. Assist the team, as requested, in managing IFC processes related to various internal tools (ASOP, e-consultant, idesk, iportal, travel portal, SAP etc.)•Logistical planning for events, conferences etc.•Completing new job requisition tasks and assisting with new joiner on-boarding formalities like, access requirements, meeting arrangements, etc.•In conjunction with and under guidance from staff in a specific discipline (i.e. Resource Management, etc.) monitor specific activities, (i.e. task budget, etc.) within their teams or clusters.•Maintaining distribution lists, phone/address lists of projects and distributes documents for the team.•Travel arrangement for the employees and assisting respective visiting missions.•Working as a back up to other ACS and taking any other duties as required. Show less

• 

  Vera Solutions

  May 2023 - now

  Office Manager

  Vera Solutions is a social enterprise and Certified B Corporation® providing cloud and mobile solutions that help social sector organizations better track their impact, streamline their operations, and create feedback loops that put data in the hands of those who need it. Learn more at www.verasolutions.org.