Azim Ullah

Experience

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  ACTED

  Jan 2009 - Mar 2010

  Assistant Finance Officer

  •Preparation of Payment, Adjustment, Advance ,Reimbursement ,Exchange, Cash checking ,Salary & Receipt Vouchers •Keep all the record of cash inflow and out flow•Preparation of Petty Cash Statement•Preparation Bank Book•Preparation of Cash Book •Bank Reconciliation Statement •Preparation of Monthly Cash request•Checking of Different Documents related to Finance •Preparation of different financial admin used Formats•Up to date Record Keeping & Maintenance•Purchasing of goods•Preparation of Comparative Statements•Preparation of Debt follow up•Preparation of Contract Follow up•Preparation of Purchase order•Calculation and Payment of taxes•Issuances of advances to the Logistic and Field staff•Reimbursement of the issued advances•Record all the Transactions in the SAGA software•Reporting to the Head Office on Monthly Basis Show less

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  Save the Children US

  Mar 2010 - Oct 2010

  Finance Officer

  •Check bills received for payment.•Prepare petty cash slips and release payments.•Prepare daily cash count sheets.•Checking of all the supporting documents.•Prepare cash vouchers on daily basis.•Prepare bank vouchers on daily basis.•Preparation of cash book.•Preparation of Bank book.•Preparation of Bank Reconciliation Statement.•Recording of cash and bank related transaction in Sun system.•Release advances to field and office staff.•Reimbursement of advance issued.•Release payments to suppliers and contractors.•Dealing with bank.•Deposit Tax/EOBI and transfer other payments in banks.•Maintain efficient filing in line with the SC standard procedures Show less

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  Creative Associates International

  Oct 2010 - May 2016

  • Prepares vendor and remittance tax forms and ensure these are submitted in a timely manner• Prepares and submits monthly reconciliation reports for review• Monitors and submits advance, commitment, and grant reports• Monitors and reports on partner/vendor payment schedules and obligations• Supports preparation of internal and external audits• Supports responses and actions to internal audit comments• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations• Performs regular spot audits on project’s files.• Ensures backup documentation is uploaded to relevant system according to set deadlines• Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.• Initiates wire requests for field project implementation• Verifies vendor invoices for accuracy• Performs monthly bank reconciliations and routinely monitors bank account balances• Compiles backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented• Ensures the safeguard of bank checks, cash receipts, and petty cash• Maintains files on grant/procurement/subcontractor documents and modifications as applicable• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.• Audits travel requests and expense reports for accuracy and compliance• Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate• Reviews employment agreement and modifications and updates salary calculations based on local and company requirements• Uses field accounting system (FAS), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly Show less •Review all the supporting documents submitted for payments to ensure that they are in compliance with USAID policies.•Review of all documents (Purchase Request, Quotations, Comparative Statement, Visual Compliance & Purchase Order before issuance of award/order to contractor/supplier).•Review of all finance vouchers to ensure that expenses has been properly allocated.•Preparation of USAID FATA Economic Stabilization Program employees’ monthly payroll.• Responsible for the deduction of all type of taxes (Payroll taxes, Sales taxes, Withholding taxes).and deposit in Govt treasury.•Represent finance in bids review committee.•Keep close coordination with the external partners like banks, government departments and implementing partners.•Preparation of bank reconciliation statements of USAID FATA Economic Stabilization Program local & foreign currency accounts.•Ensure internal controls by daily cash count.•Preparation of EOBI of all staff and submit in Govt treasury.•Responsible for the pre award assessment of potential grantees.•Review the budgets of potential grantees and give feedback on that.•Responsible for the reimbursement of advances issued to employees.•Responsible for the preparation of monthly budget versus actual (BvA) report of project.•Preparation of weekly Grants disbursement for USAID FATA Economic Stabilization Program.•Supervise team of finance assistant at country office and field finance officers and field admin staff.•Review financial and accounting data submitted by field offices for USAID FATA Economic Stabilization Program country office on a monthly basis.•Preparation of GL reconciliation.•Keep track of billable & non billable salary.•Responsible for the conversion of foreign currency in to local currency.•Preparation of bi monthly cash forecast & to ensure that sufficient funds are available for USAID FATA Economic Stabilization Program.•Preparation of USAID FATA Economic Stabilization Program monthly financial report. Show less Supervise and ensure day-to-day accounting operations & financial management functions in field offices are performed in compliance with internal and donor policy and procedures. Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments and oversee project procurement in accordance with contract and Creative requirements.Ensures the maintenance of accurate records of financial transactions of the Country Office (main and field offices) in order to monitor financial status of all project activities.Currently leading a team of four finance professionals (Two Finance Officers and two Finance Assistants) responsible for accounting activities and financial management of field offices. Manage the finance team in an effective manner to accomplish the department goals and objectives and expectations of all our stakeholders.Develop people by encouraging individuals to be self-motivated and take responsibility for their contributions to the team.Conduct timely performance reviews and provide performance feedback/training.Actively mentor and coach team members to their highest potential.Communicate effectively and manage successful working relationships with other departments, Suppliers, customers and partners.Manages the finance department of the Country Office to meet the financial reporting requirements of in-country management and Headquarters; this function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports.Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements.Ensure accurate and smooth month end closing and reporting within the agreed schedule.Preparation of budgets, monitors, reviews and modify as required in consultation with the Management and collaboration of Headquarters. Show less •Coordinate with grants section for keeping track of grant wise disbursement of project.•Preparation of weekly Grants disbursement for project.•Preparation of Description of payments of grants.•Review all the supporting documents submitted for payments to ensure that they are in compliance with USAID policies.•Review of all documents (Purchase Request, Quotations, Comparative Statement, Visual Compliance & Purchase Order before issuance of award/order to contractor/supplier).•Keep track of expandable & non expandable items. •Issuance of travel advance to project staff.•Participate in weekly coordination meeting.•Monitor compliance by field offices through field visits.•Review financial and accounting data submitted by field offices on monthly basis.•Review of all finance vouchers to ensure that expenses has been properly allocated.•Payment of checks to suppliers and contractors.•Preparation of employees’ monthly payroll.•Preparation of bank reconciliation statements of local & foreign currency accounts.•Preparation of GL reconciliation.•Keep track of billable & non billable salary.•Conduct pre award assessment of local organizations.•Preparation of bi monthly cash request & to ensure that sufficient funds are available for project.•Responsible for the deduction of all type of taxes, and deposit in Govt treasury.•Responsible for submission of monthly tax statement.•Ensure internal controls by daily cash count.•Preparation of EOBI of all staff and submit in Govt treasury.•Responsible for the reimbursement of advances issued to employees.•Process travel claims, Perdiems and extra working days of employees.•Supervision of cash vouchers, receipts and issuance to regions.•Represent finance in purchase committee.•Act as a focal person for field queries.•Data entry in Solomon accounting software.•Train finance assistants and officers on accounting software.•Preparation of monthly financial report.•Assist in fulfilling auditors’ requirements. 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  • Finance

    Oct 2015 - May 2016

  • Finance Coordinator

    Jan 2015 - Sept 2015

  • Finance Coordinator

    Apr 2014 - Jan 2015

  • Finance Officer

    Oct 2010 - Mar 2014
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  United Nations

  May 2016 - now

  • Associate Project Control Officer

    May 2022 - now

  • Senior Project Control Associate

    Jul 2019 - May 2022

  • Project Control Associate

    May 2016 - Jun 2019