Kaitlyn Coddington

Experience

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  Wilde Press

  Jan 2013 - Apr 2016

  Publisher

  Coordinating four departments (editorial, copyediting, design, marketing) on a 4-6 week production schedule to produce a 50-80 page book; going on press to inspect print samples; maintaining author relationships; balancing press budget; overseeing hiring of editorial/executive board. Formerly: head copyeditor, associate editor, associate copyeditor, associate marketer, and associate designer on multiple projects.

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  Raw Dog Screaming Press

  Nov 2013 - Aug 2014

  Editorial Intern

  Proofreading manuscripts in print and ebook format; checking formatting in print and ebook format; attending festivals and writing conferences.

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  The Pennsylvania State Literary Festival

  Mar 2014 - Oct 2014

  Media Coordinator

  Working to create a social media presence for the festival from its founding in March; designing the festival program to the specifications of the co-founders; photographing three-day-long event.

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  MIT Press

  Sept 2014 - Apr 2015

  Acquisitions Intern

  Maintaining press records in FileMaker Pro; writing sales sheet copy; formatting manuscripts for turnover; contacting contributors and authors; ordering author/agent copies through the warehouse; verifying permissions.

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  Carolyn Jenks Agency

  Mar 2015 - Sept 2015

  Senior Agent Intern

  Working with authors to develop manuscripts for pitching; reading queries and writing reader's reports; pitching and tracking manuscript submissions to editors; corresponding with authors and editors.Formerly: agent-at-large intern; junior agent intern; acquisitions team.

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  Da Capo Press

  Jan 2016 - Apr 2016

  Publicity Intern

  Wrote and sent 8 galley letters/press releases; drafted pitches to media outlets; researched media outlets and social media opportunities to promote press books; coordinated daily book mailings; wrote and scheduled the Mother's Day Twitter campaign for press titles; performed assorted administrative tasks to support 3 publicists in FileMaker, Cision, and Helix.

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  Pearson

  May 2016 - Aug 2016

  Project Assistant, Rights

  Obtained permission to reprint third party material with a 98% average clearance rating in order to deliver approximately 75 projects over 8 months; researched rights holders through cold calling to ensure legal accuracy and negotiated permissions fees for more than 300 assets resulting in over $36,000 in company savings; conducting image research; writing credit lines and copyright acknowledgements; maintaining PRISM database; paying rightsholder invoices; performing project quality checks.Previously held this position: May 2015-August 2015 Show less

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  HarperCollins Publishers

  Oct 2016 - Aug 2017

  Contracts Assistant

  Routed contract materials through drafting, negotiations, and signature across entire North American trade division for 500+ projects; performed research and processed documents from author estates to deliver $80,000 in pending royalties in order to keep accounts payable up to date; supported department of 13 by running month performance reports and maintaining current contract records; fielding queries regarding agreements; performing various administrative tasks to support Assistant General Counsel and Contracts Manager. Show less

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  Pearson

  Aug 2017 - Oct 2020

  Associate Project Manager, Rights

  Managed 20 projects every 3 months including scheduling, content, legal reviews, production, and budget; quality checked projects with clients or 3rd partner vendors ensuring project deadlines were met; overhauled all department training materials of systems and processes to align with major systems changes, resulting in more consistent practices across the department; hired, trained, and managed 2 summer interns for 4 months; troubleshooting issues during major systems and database changes; obtaining permission to reprint third-party material; negotiating permissions fees; image research; creating credit lines and copyright acknowledgements; paying invoices; coordinating tax forms as needed; performing project quality checks Show less

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  O'Reilly Media

  Oct 2020 - Nov 2021

  Contracts Manager

  Analyze, negotiate and draft subscription agreements, nondisclosure agreements, services agreements and other transactional documents to ensure that business needs are met while minimizing risk to the company; Collaborate with the sales team on Request for Proposals (RFPs) to win new business; Serve on the Diversity & Inclusion scholarship committee to award 500+ scholarships to those entering the tech field; Consult with sales, finance, marketing and other business units to address their respective business concerns in connection with contract-related issues and decisions. Show less

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  Pearson

  Nov 2021 - now

  Manager, Rights & Permissions

  Managing the 220+ products in IT Professional, Custom, and NCCER ensuring rights compliance for improvement and efficiencies; increasing business engagement and working towards enabling content reuse and supporting our D2C strategy; overseeing our preferred R&P vendors to manage all aspects of research, licensing, and permissioning of third-party assets from planning through to final delivery; maintaining business unit and content creator/author relationships to ensure efficient processes, meet project deadlines, and manage budgetary concerns to increase profit margins; working on coordinating timely Escalations, and raising/tracking progress on issues, if any; sustain expert knowledge in systems scope/functionality, rights strategies and goals, and familiarity with project objectives as well as the roles and processes that impact rights, to optimize permission work for efficiency, outcomes, and quality; supporting any special projects as required and any new Rights and Permissions business strategy goals. Show less