Robin Johnson

Experience

• 

  BAE Systems

  May 2002 - Jan 2006

  Administrative Assistant

  ATO-Finance Investment Analysis and Research & Development teamResponsible for the managing of daily administrative duties for 25 members of the Investment Analysis team by maintaining Document Control Database and files. Completing Task Order Specific Materials (TOSM) requests, maintaining annual renewals of software, coordinating meeting arrangements and training new employees on Quality Management procedures.Maintained the Knowledge Services Network (KSN) website by becoming efficiently trained on how to operate the website, trained other employees on how to use KSN, created websites and added users in order to assist with collaboration of investment analysis projects, assisted in the transition from the original KSN to the updated website, was available to assist users by phone or appointment when additional instruction was needed and reset forgotten passwords upon users request. Coordinated the four-day ICIP Investment Analysis workshop by editing the 700 page Investment Analysis workbook, incorporating inputs from various instructors, coordinating with secretaries from other offices to complete the list of attendees that would need to get through security, ensured that I had the correct spelling and position of each attendee in order to create name badges and placards, edited and created the necessary material to facilitate the course, traveled to Rockville to edit for printing and was available to assist attendees with questions as well as kept the instructors on track so that all material could be covered.Attended meetings and wrote minutes. Converted minutes to a word document and forwarded them to the appropriate personnel. Supported all other miscellaneous office administrative requirements. (meeting minutes, running projector, ect.) Show less

• 

  Orrstown Bank

  Jun 2007 - Feb 2008

  Finance Intern

  Maintain cash balances for Borough of Carlisle, Shippensburg and Chambersburg Area School Districts by: Process general ledger entries for daily balances. Maintain and balance spreadsheet with general ledger.Wire Transfers: Contact individual branches to verify all wire information is correct before wire transaction occurs. Verify general ledger and individual account entries for all incoming and outgoing wire transfers from previous day. Verify through OFAC that wires are not performed for illegal customers according to regulations.Internal Audit work: Research, obtain and copy data for internal auditor from various departments and personnel. Review data/reports and “tick mark” for specific findings. Maintain and Analyze, daily, monthly and quarterly reports: Daily average balance for a Call Report schedule; Daily Interest Accruals; and Jumbo CD report.. Update monthly Fixed Rate Mortgage report and CD New report on Excel. Assemble Branch/BDO Reports, SOX Narrative Binder, and proofread 10-Q. Other daily and weekly task: Verify Accounts Payable Check Register, Parent Check Register and Cash Order’s. Disburse deluxe invoices to individual branches. Update SNL Database. Revise or create Power Point presentations as needed for officer, shareholder or employee meetings. Show less

• 

  Wilson College

  Oct 2007 - May 2008

  Resident Assistant

  Checking Residents in and out of dorm rooms, which includes, providing keys, evaluation of room condition, and getting room contract signed. Planning and executing fire drills with security and the Fire department.Planning programs that promote healthy living, understanding diversity, learning and getting to know each other.Mentoring and providing support to new students, which includes, mediation between students when necessary, answering questions about the college and campus.Developing and enforcing community rules for the residents.Continuous training on how to handle conflicts and emergency situations, which includes weekly meetings with the Resident Assistants and Resident Life faculty and staff. Show less

• 

  Parker Hannifin Corp

  Oct 2008 - May 2009

  Customer Service Liaison

  Entering customer’s orders for parts, which includes, double checking to ensure that the orders are entered correctly.Invoicing customers for parts that have been received, using the Parker Hannifin mainframe.Receiving parts from head quarters to be sent to customers, using the Parker Hannifin mainframe.Daily reports to ensure that orders are being shipped correctly.Inventory updates to ensure that inventory on the shelf matches the inventory listed in the Parker Hannifin mainframe.Answering customer concerns/issues through telephone and email to ensure customer satisfaction. Show less

• 

  BLE Business Solutions

  Dec 2009 - Mar 2010

  Finance Intern

  Monthly billing of clients using the Peachtree Accounting Software.Monthly bank reconciliations for BLE Business solutions as well as numerous clients.Organizing client files for monthly, quarterly and annual financial reports.Preparation of monthly and quarterly financial statements.Maintaining reception area as needed (answering phones, greeting clients).Marketing the BLE Executive and Virtual Office business (giving tours and information).

• 

  Unispec Enterprises

  Mar 2010 - May 2016

  Manages travel records by maintaining hard copies and electronic copies for auditing and internal inquiries.Coordinates Travel Authorizations for over 50 State Invitational Travelers and some DOT Personnel monthly.Processes travel vouchers and ensures that travelers are reimbursed in a timely manner. Notifying travelers when their reimbursement has been completed. Maintains and tracks the Invitational Travel Log using excel on a daily basis for – Chief Financial Manager and other PHMSA-PHP staff as required.Receives telephone inquiries in reference to pipeline issues and directing questions to the appropriate staff member or directly respond to general pipeline inquiries. Responding to voicemail messages via email/returned call.Facilitates meetings by booking conference rooms, setting up VTC’s, conference call- in lines, prepares supporting materials and provides other assistance as needed.Attends meetings and captures notes, key points and action items and forwarding to appropriate staff.Assists with the transition of the Office of Pipeline Safety Website.Prints copies of various documents per the request of PHP staff members, Financial Director, and Deputy Associate Administrator.Processes all incoming mail by gathering information from package/shipping label, enclosed correspondence, and enclosed CD and logging them into a daily mail log and forwarding it to the appropriate personnel.Processes mail via FedEx as requested by numerous PHP staff and sending confirmation of delivery via email.Edits state letters by putting them into “final format” and mailing via UPS next day air. Sending pdf copies of finalized letters and UPS labels/receipts to appropriate PHP staff.Request printing quotes from PHP graphics as well as other printing companies in order to process internal purchase orders.Supporting all other miscellaneous office administrative requirements Show less Entered applications for authorization to transport hazardous materials into the DOT Approvals website for review/approval of the project officersUploaded all necessary documents to applicant folders for project officer’s review and determination of approval/denial.Entered rejected applications for processing using the DOT Approvals website. Completed fitness reviews and evaluation forms for fireworks and explosive applications.Searched Empower 360 site for information on company’s products.Conducted Quality Assurance of applications entered by other members of the approval team by reviewing all of the attached documents and ensuring that the information matches. Reviewed applications received by companies to ensure all required documents are in compliance to be entered by the approval team.Assigned applications to the approvals team for them to enter into the DOT approvals website.Supported all other miscellaneous office administrative requirements Show less

  • Senior Administrative Assistant

    Oct 2014 - May 2016

  • Administrative Assistant II

    Mar 2010 - Oct 2014
• 

  Premier Group Services - Accounting for Your Financial Success

  May 2016 - Jul 2017

  Junior Staff Accountant

  Answer the phone- As the first point of contact for existing and prospective clients you are the voice of the company.Complete and maintain certifications/ memberships and research and complete new certifications by reviewing the application checklist, gathering supporting documentation,completing the application, print certification application/ renewal and submit to manager for review, submit application, follow-up on status until the certification letter is received.Complete insurance compliance forms by reviewing the application checklist, gathering supporting documentation,completing the application, print certification application/ renewal and submit to manager for review, submit application, follow-up on status until the completion letter is received.Creating and delivering proposals to clients by getting information from account manager, drafting the proposal, submitting for review, sending to clients and following up with any questions, and saving the signed proposal.Creating, delivering and following up on Engagement Letters. Saving signed Engagement Letter in client folder. Sending Retainer Invoices.Send Client Welcome Kits and Follow up on client's experience.Create processes that specifically outline how to perform job duties step by step.Send out Client Invoices and outstanding balance notices.Receiving client payments by check or credit card.Draft and file court documents in order to receive payment on outstanding balances.Attend court for cases that have been filed. File garnishment forms with the court.Creating timelines of notices sent to client regarding outstanding balances and prepare all documentation of attempts to collect funds.Set up clients on secure portal and send request sent from the client to the portal to the appropriate personnel. Create and monitor client folders using the Wrike system.Prepare account reconciliations and review to confirm balances. Show less

• 

  Accounting Principals

  Feb 2018 - Jan 2019

  Accounting Specialist

  Scan and email invoices into SAP Concur for processingReview and assign invoices to employees for processingReview submitted invoices for accuracy and send to necessary approver for reviewFinal review and approval of invoices, extracting invoices from SAP Concur and pull then into Microsoft Dynamics SL Selecting invoices in Microsoft Dynamics SL for payment and separating into EFT and check batchesPrinting and mailing checks, providing check registers to the controller for processingAnswering inquiries regarding payments via phone call and emailsAssisting employees with questions about invoices/expense reportsProcess expense reports for paymentReconcile Wells Fargo Operating accountAssist with Wells Fargo Credit card reconciliationPrepare Draws twice a month or when neededAssist with any other misc. task as needed Show less

• 

  SHARF POINTERS FINANCIAL SERVICES

  Jul 2018 - Jan 2019

  Manager Financial Analysis

  Prepare accounting related entries to numerous registers, journals and logsSupport accounts payable activities to ensure accuracy and timeliness of invoice creation and entryPerform monthly bank reconciliationsRegularly maintain detailed reconciliations of all balance sheet accountsProvide detailed analyses and explanations of all transactionsPrepare documentation for external auditorsCreate and sent daily and weekly client invoicesProcess incoming checks, credit card and cash payments from clientsMaintain client close-outsReview client tax documents and informed client of additional information needed.Create, delivered and tracked new client proposals Produce and sent client engagement letters and retainer invoicesCreate processes for job duties to promote efficiency and support a consistent customer experienceEnsures compliance with established internal control procedures by examining records, reports, operating practices, and documentation.Verifies assets and liabilities by comparing items to documentation.Completes audit work papers by documenting audit tests and findings.Appraises adequacy of internal control systems by completing audit questionnaires.Maintains internal control systems by updating audit programs and questionnaires; recommending new policies and procedures.Communicates audit findings by preparing a final report; discussing findings with auditees.Complies with federal, state, and local security legal requirements by studying existing and new security legislation; enforcing adherence to requirements; advising management on needed actions.Prepares special audit and control reports by collecting, analyzing, and summarizing operating information and trends. Show less

• 

  BOTA Consulting Engineers

  Jan 2019 - Mar 2020

  Bookkeeper

  ●Advises managers on accounting errors, issues and concerns offering recommendations to resolve them maintain office effectiveness and efficiency,●Prepares daily field reports, concrete/grout break reports, compaction reports, asphalt reports and foundations reports to be sent to various clients, reporting company health to stakeholders.●Adheres to organization’s accounting policies and procedures●Provides accounting advice, including corrective action to Manager and others as needed●Responsible for accounts receivable; sending weekly reminders/contacting clients for payment of past due invoices; Provides weekly updates to managers regarding outstanding balances.●Serves as Acting Office Manager for scheduling field work and other accounting and administrative duties ●Reconciles financial discrepancies as they arise and reviewing the causes●Prepares accounting related entries to numerous registers, journals and logs ensuring documents are in perfect order●Responsible for accounts payable activities by; tracking monthly, quarterly, semi-annual and annual payables to ensure accuracy and timeliness of invoice creation and entry. ●Keeps detailed account of sub-contractor hours and project codes to ensure that sub-contractors are paid when we receive payment on their project.●Performs monthly bank reconciliations●Participates in office briefings and workshops●Regularly maintains detailed reconciliations of all balance sheet accounts●Provides detailed analyses and explanations of all transactions ●Attends training and learning seminars to advance skills and improve work performance ●Prepares documentation for external auditors●Assists in developing accounting data set up and Advises Managers about unliquidated obligations, deviations and corrective actions●Creates and sends daily, weekly and monthly client invoices●Responsible for review of timesheets in preparation for payroll entry; review analyze and adjust payroll entry in QuickBooks Show less

• 

  Brace Management Group Inc.

  Apr 2021 - now

  Senior Accountant

  ● Responsible for accounts payable activities by; tracking monthly, quarterly, semi-annual and annual payables to ensure accuracy and timeliness of invoice creation and entry for (H.I.S., LLC, H.I.S. Restorations & FAST Express Enterprises, Inc.) ensuring the security of the financial information● Process incoming checks, credit card and cash payments from clients ensuring the security of the financial information for H.I.S., LLC, H.I.S. Restorations & FAST Express Enterprises, Inc.● Reconciles bank, credit cards and line of credit accounts for H.I.S., LLC, H.I.S. Restorations & FAST Express Enterprises, Inc.● Process unemployment claims and employment verifications for H.I.S., LLC, H.I.S. Restorations & FAST Express Enterprises, Inc.● Handles insurance claims for workers compensation, damaged vehicles and any other claims as needed● Regularly maintains detailed reconciliations of all balance sheet accounts● Responsible for accounts receivable; sending weekly reminders/contacting clients for payment of past due invoices; Provides weekly updates to managers regarding outstanding balances.● Responsible for review of timesheets in preparation for payroll entry; review analyze and adjust payroll entry in QuickBooks ● Trains employees on invoice entry and reviews to ensure accuracy of books. ● Responsible for preparing personal property tax, quarterly payroll taxes and any other tax related forms as needed. Show less