Jessica Vance

Experience

• 

  Reddick and MacDonald

  Jan 2014 - Apr 2015

  Administrative Assistant

  • Assist & Support Brokers & Management• Reviewed & Entered all new insurance policies• Received and assisted clients and escorted them to correct destinations; offices, or meeting rooms• Received and sorted email and electronic deliveries• Performed general administrative duties such as weekly meeting minutes, appointment set up, faxing and mailing• Maintained a neat, tidy, and pleasant appearance of entire office

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  Thyssenkrupp Elevator

  Apr 2015 - Aug 2017

  • General Project Management for all new construction and modernization • Assist and support construction and modernization supervisors and new construction sales team• Act as a liaison between the field & sales staff• Prepare, review and submission of monthly progress billing• Contract management, manage job startup and provide required documents including all safety documentation• Coordinate material ship dates & deliveries, manage all procurement for projects • Accurately document meeting minutes• Financial cost reporting to head office• Prepare project schedules with supervisors• Coordinate shop drawing submission between client, office & factory• Change Order Management• Coordinate technical requirements with Engineering including responding to Request for Information when the need arises• Manage TSSA directives, applications, & revisions• Manage and provide closeout documentation Show less • Assist and support maintenance supervisors and account managers • Oversee and distribute all TSSA documents to branch• Billing processing• Document meeting minutes for maintenance department• Schedule all maintenance tasks for field employees • Receive all purchase orders for branch• Organize fleet for office and field employees• Organize & assist in quarterly safety meetings• Log & track elevator shutdowns• Generate & oversee yearly on-call schedule • Track & manage waivers• Office supply order for branch• Various administrative responsibilities Show less

  • Construction and Modernization Coordinator

    Dec 2015 - Aug 2017

  • Administrative Assistant

    Apr 2015 - Dec 2015
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  OLRT Constructors

  Aug 2017 - Jul 2018

  Construction Project Coordinator

  • Organize & plan all daily and weekly operations within testing & commissioning department• Coordinates and manages the T&C area work permit process • Chairs weekly planning meeting• Coordinates with clients & subcontractors for obtaining complete information to evaluate and review work permits• Review & analyze job hazard assessments for all work permits submitted• Review & approve all work applications in a timely & effective matter• Prioritize work requests & coordinate with relevant parties to accommodate changes and solving challenges that are posed in the fast-paced T&C environment • Works with System Specialists, T&C Area Coordinators, vendors & safety to ensure all preparatory works, including test procedures, equipment, and staffare ready for the planned test• Prepare & maintain all schedules, managing conflicts and recommending solutions that favors successful project completion Show less

• 

  OLRT Constructors

  Feb 2019 - Sept 2020

  Construction Claims Analyst

  • Part of a multidisciplinary team in the analysis and preparation of complex construction claims• Review and analyze construction claims and change orders regarding code requirements, project agreements, etc.• Apply knowledge of construction contracts, principals of construction and contractor means and methods as required, Review and comment on construction claims arising from complex issues • Coordinate with designated departments with duties related to project execution to ensure proper and effective application of document control processes and procedures • Support consistent and efficient information flow between client and contractors document control processes including quality of work, performance and adherence to requirements • Support Engineering, Planning, and Manufacturing on queries or investigations requiring retrieval of documentation or traceability information • Assist with project closeout and records management • Provide assistance in evaluation of the contractor’s information management and Show less

• 

  Lar-Mex Inc

  Oct 2020 - now

  • Pre-Construction Administration Manager

    Feb 2022 - now

  • Project Manager

    Oct 2020 - Feb 2022
• 

  Ross Video

  May 2023 - now

  Project Manager, Facilities