Ombati Dennson

Experience

• 

  Regional center for mapping of resources for development

  May 2015 - Jan 2016

  Intern-Knowledge Management

  Worked as an knowledge officer and gained varied skills including: Retrieval and dissemination of information materials Indexing and filling entries Cataloguing of information materials using AACR2 Classification of information resources using LCCS Managing the circulation desk. Managing General tasks by using LiBRARYSOFT

• 

  Kenya Electricity Transmission Company Limited

  Dec 2016 - Jan 2018

  Records Clerk

   Acquisition and receiving of records from various departments within the organization Dispatching official letters of the organization Responding to internal and/or external information enquiries  Digitization of various transmission line project records Arranging, indexing, classifying and preservation of records Retrieval of records as requested by authorized Users Maintain, secure and care for records according to record management procedures. Determine which records be maintained, and produce records for audit and other purposes. Manage the operational unit for records from other departments doing multiple record filing systems. Preserve records that have value to the organization that reflect historical financial transactions. Maintain in the Archives records that are designated for permanent retention with instructions head of departments. Set retention schedules Handling electronic record system. Show less

• 

  Bank of Africa - Groupe Bank of Africa

  Nov 2018 - Jan 2023

  Assistant-Archivist- Information Management & Archiving

   Update administration manuals, policies and formulate working process flows. Track payments, bills and manage proper financial records such as payment vouchers.  By use of service desk, ensure internal and external customers are served within the Service level Agreement (SLA). Coming up with the business continuity plan (BCPs) to mitigate on the operational risk. Conduct digitization of bank records by use of case360 and capture pro software. Coming up with implementable BCPs and Key risk indicators in archive and records management. Conducts records and archive survey, appraisal, decide on the evidential value and finally dispose ephemeral records. Conduct KYC of documents before uploading into the bank Records Management DMS System. Benchmarking by information by being keen on the emerging usable trends in the banking Industry.  Articulate decision making concerning information management and ensure that document space is properly utilized. Take part in policy formulation to govern posterity of information and accessibility. Responsible for bank information data management system (case360 software and capture pro software) Prepare cash file for digitization by removing of pins and adhesives and salvage the torn documents.  Scanning of the cash files using capture pro software in the Bank Data base system. Educating staffs on issues that relate to information management. Conducting document quality control of the scanned images. Indexing the account of the account opening form using the root number. Viewing the quality of the scanned documents into case360 software. Filing back of the documents to their original state Archiving the cash files into strong room branch wise and alphanumerically  Informing the bank Archivist on the digitization progress for proper communication with customer managers (C.S.M) Show less

• 

  Ukulima Sacco society Ltd

  Jan 2023 - Mar 2024

  Records management officer

  Operational Roles and Responsibilities:a) Create and Maintain documents within the databases and ensure quick retrieval of information;b) Analyse the documents and information needs and develop procedures toensure these requirements are met;c) Audit the information that is created and stored within the database;d) Determine the length of time records are kept by referring to Policy andlegislative requirements;e) Member data change - amendment of details;f) Advice Management on registry policy and procedures (policy evaluation and review);g) Ensure security of registry and documents;h) Generate and submit monthly reports on registry activities;i) Conduct files audit;j) Prepare report on documents to be archived as per timelines on DocumentManagement Policy;k) Receive and verify documentation of files received from other departments forarchiving;l) Standardize files description within the organization;II. Perform any other duties as may be assigned from time to time Show less

• 

  Apstar sacco

  Mar 2024 - now

  Record management officer -InCharge

  Operational Roles and Responsibilities:a) Create and Maintain documents within the databases and ensure quick retrieval of information;b) Analyse the documents and information needs and develop procedures toensure these requirements are met;c) Audit the information that is created and stored within the database;d) Determine the length of time records are kept by referring to Policy andlegislative requirements;e) Member data change - amendment of details;f) Advice Management on registry policy and procedures (policy evaluation and review);g) Ensure security of registry and documents;h) Generate and submit monthly reports on registry activities;i) Conduct files audit;j) Prepare report on documents to be archived as per timelines on DocumentManagement Policy;k) Receive and verify documentation of files received from other departments forarchiving;l) Standardize files description within the organization;II. Perform any other duties as may be assigned from time to time Show less