Julie Marklevitz

Experience

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  Echelbarger, Himebaugh, Tamm & Co., P.C. (EHTC)

  Jan 1998 - Mar 2009

  Administrative Services Director / Human Resources Manager

  Directed human resources, administrative, and project support efforts including marketing for large local Certified Public Accounting firm with 40 employees. Part of the Senior Management Team, reporting directly to the President. Managed staff of five administrative professionals. - Responsible for firm recruiting, interviewing, hiring, orientation, and termination processes - Manage online performance management system - Assist with benefit administration - Coordinate and participate in job fairs, concentrating on recruiting at college campuses - Create job descriptions, assist with salary determinations - Facilitate performance and salary reviews - Develop and maintain detailed administrative procedures to reduce redundancy and improve accuracy and efficiency - Maintain firm databases, including Microsoft CRM - Oversee expenditures, including office supply purchases - Oversee collection processes - Schedule executive-level meetings and travel - Manage invoicing and billing procedures - Assist with oversight of accounts payable and receivable - Handle oversight of facilities, including cleaning and repairs - Responsible for marketing activities including coordinating and hosting networking events, seminars, and client surveys - Design revenue increasing brochures and print advertisements - Facilitate design and distribution of firm’s electronic newsletter - Played key role in design of company website, collaborating with Web developers to identify and define essential components of site functionality (www.ehtc.com) Show less

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  Zondervan

  May 2009 - Mar 2010

  International Rights & Permissions Administrator

  • Responsible for assisting the International Rights Managers and Director of Rights and Permissions in granting and selling permissions and rights for Bibles, Books, Digital, Kidz, and Bible Quizzes both domestically and internationally.• Maintain department financial and operational reporting reflecting permissions and rights activity.• Maintain rights and subrights contracts, addenda and amendments information in department databases (RAPID, SHAREPOINT and DATANET).• Create standard contract templates and streamlining processes for efficiency in day to day operations.• Manage all license biddings titles, creating bid sheet, tracking bids and awarding winners.• Manage the Subrights FTP site.• Responsible for keeping the Subrights and Permissions website current.• Work directly with authors and agents to process their requests and serve as liaison between authors and customers seeking special permissions requests.• Assist Director and Managers in coordinating and preparing for conventions.• Maintain department mailing lists.• Assist in partner relationships as directed by Director.• Provide Customer Service to all international publishers Show less

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  Rehmann

  Mar 2010 - Jun 2018

  Responsible for maintaining office facilities, managing professional support staff, and ensuringexceptional client service. Managed and provided high-level administrative andtechnical support to Grand Rapids office. Worked closely with Regional Administrative Manager to achieve firm objectives. Oversaw Agribusiness niche marketing activities and educating associates on service offerings for the firm.1) Provided for the physical needs of the office facilities.2) Proactively identified problems, process insufficiencies, and/or other inefficiencies; provided solutions; and initiated appropriate execution.4) Managed and provided support to office/department:a) Responsibilities of or back up to the professional support staff as needed to ensuresmooth running of the office, including clerical, receptionist, etc.b) Arranged meetings, ensuring all participants were contacted and confirmed, meetingrooms and technology set up, and any additional preparation was provided.c) Responsible for office administrative work: i) Identified as an office lead in areas such as the marketing conduit, schedulingassistant, client portal support, Star champ, CRM champ, LearnLive, CPE, etc. ii) Acted as departmental resource on office software iii) Supported the billing process. iv) Independently prepared and/or reviewed documents, including correspondence,presentations, proposals, exhibits and reports in support of the office/department.d) Ensured new associates were fully trained in office procedures and practices.e) Ensured administrative staff was cross-trained in the administrative and technical functionsof other practice areas.f) Conducted or arranged for training in software upgrades, office equipment and firm “bestpractices” for office.g) Development and monitoring of budgets and results. Show less Provided high-level support to West Michigan region, including oversight of the regional support team and acted as financial advisor operations liaison.Primary Duties & Responsibilities:1) Supervised/directed professional and administrative staff for the region.2) Worked with senior support staff to manage daily activities of Rehmann Financial Group Administrative staff. a) Coordinated and facilitated hiring, termination, evaluation and promotion of administrative staff. b) Evaluated and made recommendations on support level needs. c) Ensured staff work loads were appropriate and backups were available. d) Resolved disputes between administrative staff and administrative professionals. e) Ensured new associates were fully trained in office procedures and practices. f) Ensured administrative staff were cross-trained in the administrative and technical functions of all practice areas, ensured training was provided on software upgrades, office equipment and firm “best practices” g) Conducted annual performance reviews by the due date and quarterly grow plan reviews with staff. h) Reviewed timesheets and expense reports by firm deadlines and coordinated vacation schedules.3) Provided administrative support to the director of operations as needed a) Prepared documents, including correspondence, presentations, proposals, exhibits and reports. b) Assisted with Rehmann Financial Group account processes identifying areas for efficiency.Provided professional marketing support to a group of practice areas including Tax, Assurance, Wealth Management, Agribusiness, Construction, Higher Education, Not For Profit, and Healthcare. Show less

  • Office / Marketing Manager

    Jul 2016 - Jun 2018

  • Regional Team Leader / Marketing & Sales Coordinator

    Mar 2010 - Jul 2016
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  SpringHill Camps

  Jul 2018 - Sept 2020

  Executive Assistant to the President & CEO and Stakeholder Relations Manager

  In my Executive Assistant role I reported directly to the President/CEO and Leadership Team. Responsible for Board of Directors Relations and Meeting Process Management, Leadership Team Process Management, schedule meetings/calendar/priorities/administrative support, and Grand Rapids Office (SpringHill Service Center) Management. Oversaw expense reports and travel arrangements.In Stakeholder Relations I supported the Development Team. Worked to ensure consistent donor, family and staff engagement and messaging that represented best practices and remained consistent with SpringHill’s brand. Developed efficient and standardized processes and systems that allowed the team to acquire and retain stakeholders while leveraging existing relationships. Planned, implemented, and managed all stakeholder events.Assisted with the grants process and applications for funding. Oversaw the Scholarship program working with groups, non profit organizations, and schools to provide a camp experience for those who require financial assistance. Show less

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  RDV Corporation

  Sept 2020 - now

  Executive Assistant to Sr. Vice President of Philanthropy

  Provide executive level administrative support. Lead collaboration efforts of Philanthropy support staff and facility coordination. Schedule meetings, proactively manage calendars, oversee processing of expense reports and organize travel arrangements. Coordinate various department meetings, develop agendas, gather pertinent information, and notify presenters.