Karla Ard

Experience

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  Ardent Marketing, Inc.

  Mar 1998 - Aug 2011

  Accounting Manager | Nationally Recognized Rep Firm for High-End Home Theater & Consumer Electronics

  Reported directly to owner with oversight of 2 assistants; overall responsibility for A/P & A/R; processed payroll and all payroll and sales tax quarterly and year end reporting including 941, SUTA, 940, W-2, W-3, 1099 and 1096; prepared annual Denton County Rendition report, monthly and yearend journal entries, reconciliation of bank and credit card accounts, expense reporting and maintenance of company records; Distribution Order Processing included creating Purchase Orders, invoicing and processing credit card transactions, receiving and entering vendor bills, applying payments, and shipping products; Sales support responsibilities included phone contact with new and existing dealers and manufacturers, order entry, status, and follow up, sales literature preparation and processing of new dealer paperwork. Show less

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  Display Distribution

  Sept 2011 - Aug 2012

  Order Administrator / Bookkeeper | National Distributor for High-End Video Projectors

  Order Administrator for 6-member nationwide team for distribution of avielo & Display Development brand video projectors; processed and created PO's, invoiced dealers & charged credit card, applied dealer & vendor payments; maintained order related documents including sales tax resale certificate & credit card authorization; maintained annual dealer agreements, dealer applications, & national sales representative agreements; ensured specifications of product agree with installation parameters; prepared profit calculations and commission calculations for national sales manager and representatives; processed payroll and all payroll and sales tax tax quarterly and year end reporting including 941, SUTA, 940, W-2, W-3, 1099 and 1096;overall responsibility for A/P, A/R including account reconciliations, monthly travel expenses, auto expenses and office expense reimbursements reporting. Show less

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  The Pines Education Group, Inc.

  Jul 2013 - Nov 2015

  Operations Manager | Non-Profit Industry

  Full Charge Bookkeeper for prestigious Catholic Camp located in Big Sandy, Texas. Reported to Executive Director with oversight of one assistant. Responsibilities included: managed growing revenue of 2+M with successful completion of 3 annual audits; processed outsourced payroll and benefits administration for staff of 24 including 98 seasonal staff, entered Bills for A/P, created A/P report for Bill Payments, reconciled credit card revenue from multiple sources and other A/R, entered and reconciled credit card transactions. Additional responsibilities included processing and maintaining contracts for parishes participating in retreats. Established formal budget process and transparent mechanisms to include involvement of all department heads, quarterly report to Board of Directors, and accountability for cross-functional performance. Show less

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  Frost Pros Corporation

  Jun 2016 - Apr 2017

  Accounting Manager

  Established and maintained accounting processes for this start-up tractor trailer and small engine repair facility. Report to President and Treasurer providing monthly financials and acting in advisory capacity; QBO Premier and Fullbay software proficient; full-service payroll using Intuit; interface with customers emailing weekly Statements of Account, post invoice payments both in Fullbay and QBO; prepare Bills and create Unpaid Bills Detail for bi-monthly pay cycle; reconcile bank and credit card accounts; observe month end with JE adjustments to books; prepare quarterly sales tax filing. Show less

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  SPS General Contracting Services, Inc.

  Sept 2017 - Aug 2018

  Accounting Manager

  Report to CFO and oversee 1 assistant. Manage accounting functions for roofing and general contracting company that has $12 million in revenue. Improved accounting functionality of QuickBooks which directly affected Balance Sheet and Profit and Loss reporting. Found weaknesses in office flow patterns between departments and worked alongside CFO to improve overall functionality of company performance. Revamped Chart of Accounts and cleaned up general ledger accounts for more accurate reporting. Analyzed job costing process and determined more expenses were hitting jobs than needed which improved job profitability. Show less

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  Sight & Sound Systems, Inc.

  Nov 2018 - Mar 2021

  Accounting Administrator

  Accounting Administrator for premier technology integrator which has served DC Metro area for over 27 years; Report to Owner & Director of Operations; Created new processes using MaxaWare, a cloud-based business management software which processes the PO, applies the customer payment, and does reporting for sales tax and contractor payment processing; Overall Accounts Payable responsibilities include: match packing slips with vendor invoices ensuring PO cost matches vendor invoice, adjusting PO and Item cost as needed; making sure profit margin is maintained in Item cost; save vendor invoice as pdf with unique naming convention inside PO and sync PO Bill to QBO using MaxaWare; payment to vendors processed via bank ACH and bank Bill Payments with notification to vendors via email for remittance detail; Other responsibilities include: revamping & maintenance of Chart of Accounts, bi-weekly processing of contractor payroll, reconciliation of bank and credit card accounts, daily remote check deposit, processing customer credit cards & application of payments; yearend accounting review with CPA; 1099 & 1096; Monthly review of financials with Shareholders & CPA Show less

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  JIM BARB REALTY, INC.

  May 2022 - now

  Office Manager

  Office Manager & Bookkeeper for well-established Real Estate Broker. Front office responsibilities include: greeting guests, collecting rent & posting payments in AppFolio, directing phone callers to either the Property Manager or Sales Agents. Maintain broker licensing and certifications. Weekly in-house payroll with payment of payroll tax liabilities & tax filings: 941, 940, WV & VA State, W-2, W-3, 1099, & 1096