Dana Codrescu

Experience

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  Semmelrock Stein+Design SRL

  May 2012 - Jun 2013

  Assistant Manager
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  CertSIGN

  Mar 2014 - Aug 2020

  ▪ Provide support to Project Manager in the delivery of projects and responding to all inquiries & requests in a timely and efficient manner.▪ Assist with preparation of study documentation. Presales activities (budgets and financial offer documents).▪ Budget management, supervision of project deadlines and results.▪ Monitoring the project scope, its requirements and deliverables.▪ Adjust schedules and plans as needed, identifying and solving issues to ensure project success.▪ Liaise with external vendor to obtain documents.▪ Set up in Oracle all contracts, addendums & other legal documents, accurately and in a timely manner.▪ Track all costs throughout the entire lifecycle of a project.▪ Assist customers, both internal and external, with license contract interpretation, administration of licensing agreements including extensions, new business.▪ Invoice clients from ERP, in accordance with the agreed billing frequency, sometimes creating manual invoices.▪ Supervise inventory and placing orders to suppliers. Verification, validation and processing of incoming invoices from supplies.▪ Verification that payments have been made to suppliers and verification of receipts from customers, according to contract.▪ Maintain accurate files for each client in respect of related products, coverage and contacts.▪ Act as a liaison between departments and customers to resolve contractual and consulting business issues.▪ Achieving annual budgets (P&L and cash flow).▪ Analysis of financial data (revenues, costs, cash flows).▪ Active participation within the process of monthly accounting closing.▪ Reporting monthly financial performance to upper management, including detailed IFRS statements.▪ Support assistance for ERP users in the department, problem-solving, or sending tickets to the next level.▪ Assists Internal and External Audit requirements.▪ Participation in the development files of accessing research funding.▪ Training new employees in the PM Department. Show less ▪ Assisting the manager in organizing, planning and implementing strategy.▪ Ensuring the information flow between the company manager and the departments within organization.▪ Monitor customer satisfaction, and quality assurance, reporting any problems, accidents, unsafe conditions, or equipment trouble to management.▪ Answer incoming telephone calls; take and deliver messages when appropriate people are unavailable. ▪Answer questions about organization and provide callers with address, directions, and other information.▪ Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.▪ Organizing internal and external meetings.▪ Managing daily correspondence.▪ Responsible of national / international courier shipments - preparation, realization, follow-up.▪ Collect, process and distribute incoming parcels and correspondence received in the office.▪ Recording internal documents (certificates, minutes, memos) and distribution to the relevant departments.▪ Archiving documents.▪ Order, receive, and maintain office supplies. Control and verification of all office supplier invoices.▪ External / internal travel preparation: plane & hotel tickets reservations.▪ Preparation and translation of various documents, from and into English, upon request of managers.▪ Elaboration and introduction of documents in the Confluence software application and ensuring the approval procedure.▪ Centralization of orders from departments regarding the office supplies.▪ Making cash deposits and withdrawals from the cashier.▪ Support to colleagues in the company regarding various specific situations (travel, courses, certificates, statements, handing over documentation).▪ Report any malfunctioning of the office equipment or other office services from external suppliers to ensure that the property and individual units are repaired.▪ Performs other duties as needed, related to the overall management of the office. Show less

  • Contract Administrator

    Mar 2015 - Aug 2020

  • Assistant Manager

    Mar 2014 - Feb 2015
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  TD SYNNEX

  Mar 2023 - now

  Vendor Receivable Analyst