Alexandra Ayala. CPM

Experience

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  MDS PROTEOMICS

  May 2002 - Sept 2004

  Payroll and Benefits Administrator

  Payroll (ADP Easy pay- PCPW)Responsible for all aspects of the US and Canada payroll and benefits administration for 150 employees; input of data, updating payroll records, new employee set up, reviewing & processing of payroll changes and ROE’s. Responsible for meeting all corporate and governmental payroll guidelines; calculations of employee income taxes, CPP, EHT, E.I., WCB and taxable benefits. Responsible for a balanced payroll, resolve any discrepancies and for sending payrolls files to ADP (Easy pay- PCPW).Preparing reports of earnings, bonus calculations, taxes, 401k, labor allocation and headcount. Quarterly and monthly reconciliation, remittance’s balancing and journal entries. Create and handling high volume of data in spreadsheets.Year-end experience: Participation on year-end process (balancing W2’s), T4-T4A’s, Receiver General accounts reconciliation and WSIB, EHT final returns and Payroll Audits.Benefits administration:Plan Administrator for our Canada and US location, including: benefit’s enrollment, claim’s processing, address changes, coordination of benefits, terminations, salary increases, STD and LTD. Balancing benefit statements and input the journal entry in the system.HR:HRIS (ADP people@work) Responsible for input the data in the system, including: personal information, new hires and terminations, job descriptions, pay information, promotions, and leaves of absence.Keep track of vacations and creating special reports (Head Count, Organizational Chart, Employees Salary, etc). Control of employees files.Project Management:Work directly with the Corporate Controller and the VP’s. Project Management report implementation for different programs in the company, including: System set-up, create a tracking list for the recollections of weekly reports for all locations (Denmark, Boston, Virginia and Toronto) Creating different reports for Program Managers, Senior Management Team, VP’s and third parties. Show less

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  Cantar Polyair

  Oct 2004 - Nov 2005

  Payroll Administrator

  Responsible for salary and hourly payrolls (more than 1500 employees in a unionized environment) in the US; In charge of biweekly payrolls audits, including balancing time cards and gross pay reconciliation. Garnishments administration and union dues. Responsible for month end, quarterly reconciliation, and 401k reports analysis. Creating excel reports and handling high volume data.Payroll reports analysis and completing journal entriesYear-end experience: Participation on year-end process.-Balancing W2’s, W2C’s, T4, T4A’s, Receiver General / Unemployment accounts reconciliation.Benefit Plan Administrator for our Canada location, including: benefit’s enrollment, claim’s processing, address changes, coordination of benefits, terminations, salary increases, STD and LTD. Balancing benefit statements and input the journal entry in the system.In charge of the creation and distribution of a Weekly Productivity Report for each plant showing the hours worked for each different product line of the company showing the variance between the budget hours and the actual hours worked. Show less

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  Maxxam Analytics

  Nov 2005 - Jan 2010

  Payroll Team Leader

  Responsible for the supervision of two payroll coordinators including: audit of input data ensuring overall integrity of the data, and providing coaching and support in all payroll activities. Prepare documentation of the payroll process and responsibilities.Lead the implementation of the timesheet system (ADP – Ezlabor) including creating training material and providing the training sessions of 1500 employees nation wide for managers and employees.Creation of control processes that help with the year end balancing in a quarterly basis, helping the department to have a smooth year end. Responsible for the year end process for Canada and US payrolls, including T4’s reconciliations, T4A, T5, T2200, Releve 1 (Quebec), W2, WCB, WSIB, EHT, CSST (Quebec), etc.Responsible for creating and running excel report for management and finance, that shows the Sick days, Vacations Taken, Overtime paid, FTE (Full time equivalence) and Heads report, etc.Responsible for all aspects of payroll accounting, month end, Journal Entry, Accruals, etc. Show less

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  Bayshore HealthCare

  Jan 2010 - Apr 2011

  Payroll Team Leader/ Supervisor

  • Supervise 2 team members: monitor workload, adherence to policies & processes, provide guidance and coaching• Backup for the other Team Leader which supervise 7 more members.• Provide National Payroll Manager with performance feedback and evaluation on team members• Ensure timely processing of 7 separate payroll cycles, including bi-weekly and semi-monthly for all provinces (including Quebec)• Audit payrolls (approx. 8500 employees) to ensure accuracy. Provide sign off and validation.• Transmit bank file and monitor bank limits• Create new and automated timesheets to eliminate data entry from the Payroll coordinators.• Trained payroll coordinators and Area Directors to use new timesheets for more than 50 branches across Canada.• Create a excel spreadsheet to automate the benefits reassessments and the benefits probation, eliminating manual analysis of the data and creating an accurate assessment.• Create new and improve process for Garnishments.• Responsible for all government remittances: CRA (6 separate business numbers), MRQ, EHT, CSST, WSIB (all provinces), Manitoba Tax and Nunavut Payroll Tax. • Prepare union dues, RRSP and MSP remittances• Prepare ROE’s as required• Create custom reports as needed• Benefit administration: enroll new members, terminate past employees, monitor employee changes using e-bill. Audit monthly statement.• Reconciliation of Benefits for the entire company.• Provide sign-off for all involuntary terminations to ensure ESA regulations are followed. Created tracking sheets.• Created department process and training for new hire employees.• Prepare employment letters Show less

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  Icynene-Lapolla

  Apr 2011 - Nov 2011

  Payroll / HR Administrator

  ● Responsible for the US (for different States in the US) and Canadian Payroll (Ontario)● Responsible for Month End Journal Entries and Account Reconciliations for Payroll.● Maintained Employees files for HR and Payroll.● Create a new Vacation Tracking system for all employees, which produce a good understanding of the vacation pick times, vacation balances at year end, liability and accruals.● Benefits Administration for US and Canada, with multiple third party companies. Processing benefits enrolments, changes, transfers, terminations, requests and salary updates with the insurance companies. Verifying and analyzing benefits monthly invoices. Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.● Preparing New Hire packages, welcoming sessions for New Staff.● Dealer Training. Preparing Training Material. Coordinating Food for the Training Sessions. Supervised the Certification Test, Review and Mark Tests. Provide follow up to each trainee regarding their Test.● Health & Safety following ISO standards. ● Service Awards Employee. Involved in the Social Committee organizing different company events like the 25th Anniversary celebration. ● Maintained confidential information, such as pay rates, bonus targets and pay grades. ● Prepared monthly and annual expense forecasts. Show less

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  Polyair

  Dec 2011 - Apr 2012

  Payroll Manager

  Responsible for salary and hourly payrolls (around 400 employees in a unionised environment) in the US(Illinois, Georgia, Texas, California, New Jersey, Kentucky and Pennsylvania); In charge of biweekly payrolls audits, including balancing time cards and gross pay reconciliation. Garnishment, Union Dues Administration. Responsible for month end, quarterly reconciliation, and 401k reports analysis. Creating excel reports and handling high volume data.Payroll reports analysis and completing journal entriesYear-end experience: Participation on year-end process.-Balancing W2’s and T4.-Prepare 1099 forms, T2200, WSIB Year End summary, EHT Year End summary, and Releve.Canadian payroll backup (to cover payroll administrator)Distribution of a Weekly Productivity Report for each plant showing the hours worked for each differentProduct line of the company showing the variance between the budget hours and the actual hours worked. Show less

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  Peopledge HR Services Inc.

  Apr 2012 - Nov 2012

  Payroll Service Manager US and Canada

  In charge of Weekly, Biweekly, Semi-monthly and Monthly payroll for 23 different clients with different needs in the USA and Canada, providing the best Customer Service experience, payroll support and knowledge for my clients to meet legislation.Dealing with all types of earnings and deduction, Unions, Garnishments, Stocks Options, RRSP, 401K, Benefits, Accruals, etc. Reconciliation of all payroll remittances. Quarterly and Year End Reconciliations.New Hire compliance in USA.Canadian Provinces like Alberta, British Columbia, Ontario, Quebec, Nova Scotia, PEI, North West Territories, etc.USA States like Colorado, Texas, Florida, Pennsylvania, Minnesota, New Jersey, Illinois, California, Arizona, Massachusetts, Georgia, North Carolina, Oregon, Washington, New Hampshire. Show less

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  Aditya Birla Minacs

  Jan 2013 - Apr 2013

  Year End Specialist - Consultant

  Hired as a consultant to help the Payroll Manager handle the year end process I had to:● Review Pay Components, Taxable Benefits and Deduction to ensure they are printing in the correct T4, T4A, RL-1, RL-2 forms.● Review Source Deductions Statements vs. Payroll Detail Summary to ensure proper Tax was paid through the year.● Run reports and create new Queries to extract proper data to facilitate reconciliation.● Analyze system setup to ensure that each code is properly taxed.● Responsible of the Printing of all forms.● Responsible of all Annual Remittances for WCB, WSIB, EHT, CSST● Create all documentation and training for the Payroll Team to be able to run the entire year end process the following year. Show less

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  SGS

  Apr 2013 - May 2017

  Payroll Manager
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  Manulife

  May 2017 - now

  • AVP HR Operations Asia

    Mar 2024 - now

  • Director, Global Payroll CoE

    Oct 2022 - Mar 2024

  • Director, North America Payroll

    May 2017 - Nov 2022