Justus Onsinyo

Experience

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  The Nairobi Women's Hospital Group

  Nov 2011 - Oct 2013

  Cashier

  ▶️Key Duties and Responsibilities.★Maintained a daily cashier reconciliation recap reports any discrepancies to the unit accountant.★Properly record returned checks in the accounting and patient accounting system while initiatingfollow-up.★Liaising with insurance on raised preauthorization requests.★Post payments to the Microsoft dynamics accounting system.★Maintained petty cash drawer, log, receipts and balances daily.▶️Key Accomplishments.★Ensured money paid is correctly receipted (cash, cheques and credit cards) and reconciling the daily collections.★Decreased pending invoices by ensuring invoices are finalized invoices with supporting documents for dispatch.★Timely preparation of inpatient final bills for discharge to reduce waiting time for patients.★Disbursing of petty cash payment. Show less

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  The Nairobi Hospital

  Oct 2013 - Mar 2020

  Assistant Accountant

  ▶️Key Duties and Responsibilities.★Ensured invoices are verified and dispatched within the acceptable timelines ★Reduced unallocated amounts through carrying out daily reconciliation of receipts vs. posting and resolving discrepancies★Actively participated in preparation of payroll and submitted statutory deductions before deadlines i.e. PAYE, NSSF, NHIF, HELB.★Ensured all vendor payments are done according to the company policy and are properly coded in the accounting system★Participated in both internal and external audits and responded to queries raised and implemented the corrective measures identified by the internal auditors.★Handled an allocation portfolio of Kes 700 million per month being collection from insurance companies and corporates★Reduced unallocated receipts from 400 million to below 50 million per month by ensuring all remittances are correctly allocated within 48 hours of receipt.★Following up of un-posted amounts with the relevant credit officers and companies to ensure completeness of remittances.★Maintained an audit trail of posting to ensure correctness of posting★Processing of doctors’ payments and Liaising with doctors on un-posted doctor’s accounts and refunds.★Reduced the dispatch timelines from 48 hours to within 24 hours of invoices receipt by ensuring dispatching of debtors’ invoices is done within the 24 hour timelines.▶️Key Achievements.★Streamlined balance specification report to ensure timely reconciliation of accounts.★Standardized description of expenses in the system to achieve uniformity.★Implemented corrective measures for ensuring minor accounting discrepancies do not transpire Show less

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  LifeCare Hospitals

  Dec 2020 - Nov 2022

  Accountant

  ▶️Key Duties and Responsibilities.★Oversaw invoicing, billing and claims submission processes.★Proactively reviewed and reconciled customer accounts in time and noted any discrepancies arising and resolved within set timelines.★Ensured vendor invoices are posted to the correct customer ledger and notified team members of any discrepancies.★Managed month-end accounting close, including journal entries, account reconciliation, and preparation of reports to support month end closure.★Make reports about revenues, discrepancies and final cash flow results.★Participated in both internal and external audits and responded to queries raised and implemented the corrective measures identified by the internal auditors.★Kept up to date reconciliation of cash and mpesa collection with cash collection banked★Reduced the number of rejected invoices from by ensuring the correct documents are attached and dispatch is done within the acceptable timelines.★Managed branch petty cash and ensuring all transactions are posted in the system with supporting documents and subsequent reconciliations.▶️Key Achievements.★Reduced direct cost by 5% through efficient sourcing, planning and negotiation helped which was a huge saving for the company.★Consistently formulated plans with budget holders to rectify budget positions and take remedial action.★Ensured a strong control environment is maintained through executing and improving key controls, and implementation of process improvements.★Streamlined balance specification report to ensure timely reconciliation of accounts.★Reduced expenditure and cost control through stock control. Show less

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  KEMRI - Wellcome Trust

  Nov 2022 - now

  Finance & Grants Accountant

  • • Responsible for producing Grant Reports for Donors and management according to the donor rules, and timescales and ensuring these go out in accordance with deadlines, and with all the correct supplementary backing information required.• Responsible for requesting funds on time and producing cash flow statements for the Programme, checking accuracy of these statements on a regular basis.• Assist Principal investigators/budget holders and sub grantees in the preparation of budgets and new grant awards.• Oversee the development and implementation of the annual budget, closely monitoring expenses, and identifying strategic cost reduction opportunities.• Continuously monitor and review financial forecasts, providing recommendations for budget adjustments based on actual performance.• Managing and reconciling staff accounts and ease the process of recovering and clearing staff debtors.• Ensuring that bank reconciliations done on a monthly basis and before month end closure.• Responsible for ensuring that balance sheet reconciliations are prepared monthly and reviewed by the Head of Finance • Managing and streamlining supplier payments and reconciliations by ensuring suppliers reconciliations and follow ups done are on monthly basis. Show less