Syed Tausif Ali Shah

Experience

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  CARP TRUST

  Jul 2010 - Jun 2011

  Admin officer

  Major RoleDay to day Administration supportProcurementpetty cashsupervision of drivers, Gardeners, & office assistantAssets Managementvehicle repair & maintenance

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  CHAL FOUNDATION- Pakistan

  Jul 2011 - Jan 2021

  Assistant Manager Procurement & Administration

  Procurement Ensure Procurement of Material, Components, and Medicines & Accessories for head office & health care centers Procurement of material & components for commercial Centres. Purchase, receive and store the office supplies ensuring that basic supplies are always available Coordination with suppliers/vendor regarding purchasing and maintenance of office equipment Participate in and Check Purchase Requisition for Warehouse and Rehab Centers/Projects/Outlets. Obtain quotations from Suppliers and prepare comparative statement & Submission for approval.Prepare Purchase Order, sign/approve from Concerned Authorities and forward to Supplier for delivery. Ensure quality and health of items received and generate Stock Receipt Voucher in this regard. Enter all the purchased items into Procurement Module and reconcile with Finance Data.Negotiation with vendors for the best price and drafting of procurement agreement as per company policyMaintain supplier database of service and suppliesEvaluate bidding documents in all aspects and issue purchase Request for Approval from the approving authority.Coordinate with Different Agents for clearing of shipments/Consignments of imported items Submission of Monthly and Quarterly Purchase report from Purchase software.Ensure monthly internal audit and yearly external audit to reconcile as per finance report.General Administration Ensure Arrangements for meetings, trainings/workshops, etc. Ensure arrangements for hotel & flights reservations for official guest Ensure timely provision of sufficient office supplies and stationery at the Head Office. Responsible for timely payment of all Utilities Bills including Electricity, Gas, Water, Telephone, etc. General administrative support including preparing letters and documents, receive and sort mail and deliveries, schedule appointments. Participate in coordinating and arranging events as and when required. Show less

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  BK Associates

  Jul 2021 - Nov 2022

  Supply Chain Consultant

  Reviewing, comparing, analyzing products and services to be purchased. Managing inventories and maintain accurate purchase and pricing records. Maintain and updating supplier information such as qualifications, certifications, delivery times, product ranges and etc.Maintain good supplier relation and negotiating contracts.Preparing budgets, cost analyses and reports. Ensure necessary paper work done through company’s ERP such as purchase order, receipts, booking, supplier invoicing and etc. Following vendor payments with finance department.Developing new suppliers.Maintain product specifications in coordination with the Q/A department. Following supplier’s deliveries in coordination with the logistic team. Follow short/over supplies.Follow return and damages. Follow quality complaints of Q/A & coordinate with supplier. Show less

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  International Rescue Committee

  Nov 2022 - Oct 2023

  Admin & Supply Chain Officer

  Responsibilities:Assets and Inventory:Monitor of IRC’s storage and supplies.Receive completed store release forms and prepare the goods for issuance.Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).Reconcile the assets register with the asset tracking sheet and equipment issuance forms.Conduct 20% assets/inventory spot check and submit report to Senior Supply Manager.Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.Completion of Assets records for the deployment of Integra.Update the warehouse records to meet the Integra requirementsYearly 100% physical Inventory count and submission of reports on time.Logistics;Responsible for fleet management for Country Office.Maintenance of regular vehicles.Hiring of rental vehicles as per interpersonal policy.Responsible for preparing fuel reports as per IRC’s SoP on monthly basis.Supervision of rental and regular drivers including time sheets, overtime and perdiam.Process all the payments related to fuel, rental vehicles, and lease on time to finance.Arrange Outstation/Field travel for IRC staffArrange Pick and drop for IRC staff, prepare monthly expense for each vehicle used for Pick and drop. Manage overtime for Drivers.Prepare monthly pick and drop charges for staff and share these with HR and staff membersAuction & DisposalsAssist Sr. Supply Chain Manager in conducting auctions of vehicles after completing all documentations and approvals.Conduct auction of old and unserviceable items/assets in Country Office and keep record of all the documents. Show less

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  National Poverty Graduation Programme

  Oct 2023 - now

  • Manage transparent procurement processes in compliance with PPRA and IFAD guidelines• Manage timely and efficient delivery of goods and services to be procured in compliance with donor guidelines• Ensure effective contract management of vendors, consultant firms, individual consultants and partner organizations• Design and deliver customized capacity building and knowledge transfer sessions on procurement for partner organizations of NPGP• Conduct field reviews and ensure compliance of Statement of Expenditures submitted by partner organizations with the programme implementation manual• Establish control mechanisms and internal audit systems for procurement function of the Project Management Unit• Supervise the transparency of Programme procurement processes• Establish an effective and comprehensive filing management system (both soft and hard) for the procurement function• Maintain and regularly update contract register and contract monitoring tool• Maintain record of Financing Agreements for all partner organizations• Coordinate with Internal/External Auditors and respond to the queries/observations• Oversee admin and logistics and provide support regarding travel / boarding / lodging arrangements as well as in office administration Show less • Manage transparent procurement processes in compliance with PPRA and IFAD guidelines• Manage timely and efficient delivery of goods and services to be procured in compliance with donor guidelines• Ensure effective contract management of vendors, consultant firms, individual consultants and partner organizations• Design and deliver customized capacity building and knowledge transfer sessions on procurement for partner organizations of NPGP• Conduct field reviews and ensure compliance of Statement of Expenditures submitted by partner organizations with the programme implementation manual• Establish control mechanisms and internal audit systems for procurement function of the Project Management Unit• Supervise the transparency of Programme procurement processes• Establish an effective and comprehensive filing management system (both soft and hard) for the procurement function• Maintain and regularly update contract register and contract monitoring tool• Maintain record of Financing Agreements for all partner organizations• Coordinate with Internal/External Auditors and respond to the queries/observations• Oversee admin and logistics and provide support regarding travel / boarding / lodging arrangements as well as in office administration Show less

  • Procurement Officer

    Jul 2024 - now

  • Admin & Procurement Officer

    Oct 2023 - Jun 2024