Alice Jin

Experience

• 

  Clicksor.Com Inc

  Nov 2008 - Dec 2012

  HR Generalist & Office Administrative Assistant

   Helped HR Dept Manager to prepare bi-weekly payroll reports Maintained employee data in HRIS, as well as managed WSIB claims and calculations. Ensured compliance with government regulations Collaborated with HR manager to develop and implement employee satisfaction programs, as well as to drive work-life balance improvement initiatives Assisted in planning company events and ceremonies Evaluated health and safety policies to ensure compliance and a workplace climate that supported employee well-being Facilitated meetings and training sessions for Joint Health Safety Committee Prepared office stationary and assisted in inventory control Show less

• 

  Clicksor.com Inc.

  Jan 2013 - Apr 2017

  Payroll/Benefit Specialist & HR Assistant Manager

   Processed full cycle of bi-weekly and semi-monthly payroll for up to 100 employees (Ceridian-PowerPay): add/terminate employees, prepare biweekly time-sheet reports, verify sick hours and pay leaves, review and pay employee expense reimbursement Calculated and issued 2 sales teams' commission on a monthly basis Prepared off-cycle pay runs as needed Year-end reconciliation and T4 review Performed monthly payroll reconciliation and prepared journal entries for Accounting Dept. Managed company Group Health Benefit programs for up to 100 employees (Manulife/Sunlife) Answered questions from employees in terms of payroll, commission and health benefits Responsible for the full cycle of Recruitment: develop and update job descriptions; prepare and post job ads to appropriate recruiting channels and sources including job board, recruitment agencies/headhunt, company website, social media platforms etc.; selected candidates through resume screening, phone interviews, and face to face interviews by using various professional and reliable personnel selection tools/methods to filter candidates within time line. Assisted different Dept. Managers for monthly Employee Performance Appraisal Programs which included design Dept KPIs, collect monthly performance data and coach employees Assisted VP of HR in communicating with other organizational departments Supported the VP of HR in other HR functions such as build organizational culture, organize internal events, attend employee on-boarding and off-boarding meetings Show less

• 

  AudienceView

  May 2017 - Dec 2020

  Payroll & Compensation Specialist

   Processed full cycle of semi-monthly, monthly and bi-weekly payroll for global employees in Canada, US, UK and Ireland (min 160 employees; max 350 employees); Verified payroll related info such as direct deposits, taxable benefits, salary changes, vacation entitlement, commission and bonus, on-call pays and submitted to our payroll Provider Ceridian Dayforce on time Processed year-end forms: T4, W2, P11D, P35 and P60; Reconcile taxable benefits and do the yearly adjustments Performed month-end payroll reconciliations and GL accounts in finance NetSuite system Assisted in company acquisitions: Successfully centralized payrolls to Canadian head office and started to use Ceridian Dayforce from Year 2018 (different entities previously used ADP, Moorepay, BenefitMall and Ultipro); Worked with Ceridian: • Prepared all employee census data and uploaded to Ceridian Dayforce• Set up different pay groups• Set up different departments and cost centers• YTD data reconciliation, and carried forward to Dayforce• Created different earnings, deduction and memo codes according to company’s requirements with proper testing• Opened US payroll tax related accounts under one entity, and closed all accounts under other entities (more than 15 states in one entity, each state has 2-3 tax accounts) Worked with external accounting firms for all payroll audits Managed pension programs-RRSP, 401(k) and UK pensions (Vendor: Canada Life, American Funds, Fidelity, Aviva): add/terminate employees, calculate and reconcile employer matches, deposit contribution and work with external firms for annual audit Managed various global health benefit programs (Vendors: Manulife, UHC, Cigna, Bupa) First point of contact, to answer all employee questions relating to payroll, pension and benefit programs Produced ad hoc payroll and HR reports as requested for People & Culture team and Finance team Worked with Finance team for workers compensation, and various company insurance Show less

• 

  JLL

  Dec 2020 - Dec 2023

   Responsible for collecting, verifying and processing the payroll for hourly and salaried employees (overall 2500+ employees) using ADP Pay@work. Responsible for the day-to-day payroll functions of the Company including conversion of ADP attendance system EZLabour to ADP Pay@work for processing worked hours for completeness and accuracy. Create internal management reports from the payroll system. ON&NS WSIB reports and remittance.  Reconciliation and remittance of all payroll statements. Issued ROEs (ADP ROE & WEB ROE) Prepared monthly payments of union dues. Prepare and submit monthly payments to Manulife for RRSP contributions. Year-end tasks: Year-end balance/ Review & adjust CPP/EI Deficiencies/Payroll calendars/next year Burden Rate reports/reconcile Sunlife taxable benefits/reconcile RRSP contributions/T4/T4A/T2200/employee contributions about new year CPP/EI/QPP/QPIP rates &TD1 forms/WCB reports. Assisted in training to new team members. Show less

  • Senior Payroll Analyst

    Dec 2021 - Dec 2023

  • Payroll Specialist

    Dec 2020 - Dec 2021
• 

  OMERS

  Feb 2024 - now

  International Payroll Analyst, Payroll and Global Mobility

  • Support the international payroll team by managing and supporting the day-to-day payroll processesthrough the manipulation and validation of incoming data, organization, and submission of payrollentries to ensure error-free payroll processing aligned to statutory compliance and internal policiesthrough data entry, mass uploads, time system inquiries, payroll processing jobs and maintainingrequired authorizations and documents• Review, analyze, and reconcile payroll and other payroll related data according to establishedtimelines, standards, and procedures and calculate retroactive data as required and identify anypayment or data errors• Ensuring the employees are receiving their payments on schedule by working to the tight deadlinesand effectively managing your time to meet our SLA’s• Handle complex and/or sensitive payroll requests and issues by providing exceptional customer serviceto both the customer and its employees• Support the international payroll team with year-end activities through the balancing of reports,communicating with vendors, submitting input requests for the processing of payroll tax returns andreporting• Conduct regular audits on payroll procedures and records and assist with organization’s internal andexternal audits• Monitor and maintain accuracy of employee deductions, garnishments, and benefit enrollments.• Ensure timely 401k / NQDC transactions are managed• Report to management on payroll issues and changes to ensure quality service levels• Assist the broader payroll team, as needed, on special projects or payroll processing for vacationcoverage• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices whilemaintaining knowledge of laws, regulations, and best practices in employment law, payroll, humanresources, and talent management, ensuring compliance with employment, benefits, insurance,safety, and other laws, regulations, and requirements Show less