Jullette Spivey

Experience

• 

  Praire View A&M University

  Mar 2008 - Jan 2017

  Director of Disbursements and Accounts Payable

  •Responsible for Directing the Accounts Payable Department, which consists of Travel Services, Accounts Payable Office and the University’s Credit Card Program.•Provide prompt customer service and ongoing education of policies and procedures to the University community and vendors.•Ensure that the office stay in compliance with all laws, policies, rules and regulations for the State of Texas and A&M System.•Coordinate balance sheets, analysis, general ledger entries, and vendor invoices.•Prepare the Financial Services Department for Internal and External Audits by ensuring documentation is in order and procedures are followed. •Work closely with the University Compliance Office in the preparation for all University Audits.•Ensure that all transactions that are entered into the accounting system are accurate and balanced monthly.•Assist in the Consolidation budget preparation for the Business Affairs and Financial Services Divisions of the University. •Responsible for the implementation of two new contracts for the University to include Concur Travel Conversion and the Citi Bank Corporate Card Conversion•Manage 10 staff employees; monitor all vacation and leave balances to ensure accuracy.•Responsible for the hiring process within the Financial Services Division/Accounts Payable Department.*Ensure that applicants receive all necessary hiring documents to include offer letters, back ground check information and final hiring decision. •Ensure that proper reference checks are done on selected applicants.•Submit Candidate evaluations to the University’s EEOC Department. Show less

• 

  Memorial Hermann Health Systems

  Feb 2017 - now

  Director of System Accounts Payable

  • Responsible for Directing the day-to-day operations of the System Accounts Payable Office.• Ensure that the 13 Hospitals and facilities under the Memorial Hermann Health System has the necessary information they need to perform daily duties as it relates to submitting invoices and payment requests.• Manage a staff of 20 to include two Accounts Payable Managers and two Coordinators.• Provide support to the Company Vice President of Finance and Chief Accounting Officer.• Provide support to the Accounting and Finance areas as it relates to the Accounts Payable office. • Assist in the implementation of several new systems and upgrades to our Finance system, to include ongoing improvements of processing and paying invoices.• Responsible for introducing new and innovative ideas to not only the Accounts Payable Office but to Memorial Hermann as a whole.• Review vendor contracts to ensure that all company requirements are adhered to prior to submitting to the legal team and make negotiations where appropriate. Reviews included ensuring that all requests that were included in an RFP were included. • Keep in constant communication between the Contracts Director and Administrator, to ensure that vendor pricing was as per contract terms, as well as ensuring we were able to meet agreed upon payment terms.• Ensure that the Accounts Payable Department works collaboratively with other departments in its efforts to process vendor payments.• Ensure that staff receives ongoing staff development opportunities within the company.• Provide consistent updates to the Directors of Finance at each Memorial Hermann Facility as it relates to the ongoing changes and upgrades to the office.• Update department Policy and Procedures as needed and share that information with the Memorial Hermann Community.• Responsible for overseeing the submission of yearly 1099 forms.• Responsible for the ongoing improvements of the office. Show less