VIDIA KUSUMANINGRUM

Experience

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  PT. Metropolitan Retailmart

  Jun 1996 - Jun 1999

  Executive Secretary

  Job SummaryResponsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

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  PT. KIA MOBIL INDONESIA

  Jun 2000 - Jun 2006

  Executive Secretary

  Job Summary Competent to support high ranking officials in the company. Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Quick professionals with great time management and multitasking abilities. It is with diligence and competence in the work that the executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.Primary Responsibilities• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.• Attend meetings and keep minutes• Receive and screen phone calls and redirect them when appropriate• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)• Make travel arrangements for executives• Handle confidential documents ensuring they remain secure• Prepare invoices or financial statements and provide assistance in bookkeeping• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders• Maintain electronic and paper records ensuring information is organized and easily accessible• Conduct research and prepare presentations or reports as assigned Show less

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  PT. PARA MULTI FINANCE

  Jun 2006 - Jun 2007

  Executive Secretary

  Job Summary• Proven experience as executive secretary, similar administrative role• Proficient in MS Office and “back-office” software (e.g. ERP)• Familiarity with basic research methods and reporting techniques• Excellent organizational and time-management skills• Outstanding communication and negotiation abilities• Integrity and confidentiality• Knowledge of office management systems and procedures• Excellent time management skills and ability to multi-task and prioritize work• Attention to detail and problem-solving skills• Excellent written and verbal communication skills• Strong organizational and planning skills Show less

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  PT. BUMIMAS MEGAHRPIMA

  Jun 2007 - Jun 2010

  Executive Secretary

  Primary Responsibilities• Acting as a first point of contact: dealing with correspondence and phone calls• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive• Booking and arranging travel, transport and accommodation• Organizing events and conferences• Reminding the executive of important tasks and deadlines• Typing, compiling and preparing reports, presentations and correspondence• managing databases and filing systems• Implementing and maintaining procedures/administrative systems• Liaising with staff, suppliers and clients• Collating and filing expenses• Miscellaneous tasks to support the executive, to ensure that the business is being run properly and complying with legislation and regulations or conducting research Show less

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  PT TRIMEGAH SECURITIES TBK

  Oct 2010 - Jun 2014

  Executive Secretary

  Primary Responsibilities• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.• Communicates with the general staff on the President/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with all members • Communicates directly and on behalf of the President/CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed. • Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.• Supports President/CEO in his/her external commitments, including service on external boards, committees and other groups.• Administratively supports others director (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and correspondence as directed.• 9Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee. Show less

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  Louis Vuitton

  Jun 2014 - now

  Executive Secretary

  Responsibilities as Office Manager• Work closely with all departments, stores official and head office staff to ensure that all policies and procedures are adhered to.• Manage cover for stores and head office during holiday periods ensuring appropriate cover at all times.• Line Manage administration and support team in the stores and head office – Receptionists, Office Assistant, drivers.• Responsible for Induction of new employees; ensuring IT access and equipment is ready, arranging car park passes for executive level, and inducting new staff in Louis Vuitton policies.• Carry out performance appraisals of direct reports and arrange/ or make recommendations for professional development if required• Managing the head office health, safety and security:o Ensuring first aiders training is valid and up to dateo Fire wardens in placeo Responsible for Fire drill in the officeo Office Keys and distributiono Allocation of car park spaces for senior management• Manage the office environment and overseeing general maintenance of the office; with the support of the Office Assistant and Receptionist.• Manage applicable Central Office Budget lines, including office expenses, supplies, stationery, entertainment.• Responsible for management of Director petty cash.• Ensuring office lease agreements are in place and renewed, and payment raised in a timely manner with accounts department. Show less