Rihan Merdan

Experience

• 

  Egyptian International Motors

  Jan 1991 - Jan 1992

  Executive Secretary

  - All internal and external documents typing, receiving, distributing, sending and filing for all departments.- Faxes & telexes.- Coordinate documents and correspondences with all departments.

• 

  TVB Marketing & Montazah Sheraton Hotel

  Apr 1993 - Oct 1993

  Senior Secretary

  - Overseeing the smooth running of the office in Alexandria supervision a Junior Secretary.- Some book keeping and filing.- Preparing & printing Sales & Accounting reports.- Computer programming.- Printing temporary Memberships’ cards & sending to Members.- Following up printing the permanent cards and check it up when receiving it then sending it to Members.- Preparing Vouchers to couriers for collecting Membership’s fees.- Cancellation procedures.

• 

  TVB Marketing and Sheraton Bahrain

  Oct 1993 - Dec 1993

  Executive Secretary

  - Overseeing the smooth running of the office in Alexandria supervision a Junior Secretary.- Some book keeping and filing.- Preparing & printing Sales & Accounting reports.- Computer programming.- Printing temporary Memberships’ cards & sending to Members.- Following up printing the permanent cards and check it up when receiving it then sending it to Members.- Preparing Vouchers to couriers for collecting Membership’s fees.- Cancellation procedures.

• 

  Ramada Renaissance Hotel

  Aug 1995 - Oct 1996

  Banquet Coordinator - Food & Beverage Department

  - All functions’ procedures of inquiries, replying, following up, agenda, amendment, reservation or cancellation and supervision executing for any function at the hotel.- All internal documents with coordination to all departments.- Attending Daily Management Meeting& Weekly F&B Meeting.- Administrative Coordination with Guests for any special events.- Statistics & Reports.

• 

  Midor

  Aug 1998 - Oct 1998

  Executive Secretary to the Construction Manager for MIDOR REFINERY PROJECT

  IT WAS A TEMPORARY JOB DUE TO THE NATURE OF THE PROJECT- All general documentation including receiving, distribution, filing and record…etc.- Typing project documents with MS Word and MS Excel.- Administrative Coordinator with the Client (TTIL and TR).- Translation of Arabic Documents to English.

• 

  Daelim Industrial "Multinational Korean Company, South Korea, Seoul"

  Aug 2000 - May 2001

  Document Controller & Administration Assistant

  Midor Refinery Project, the First Refinery in Alexandria, Egypt.

• 

  Conception Ingénierie Architecture

  Aug 2002 - Jan 2003

  Consultant Assistant

  Carrefour Alexandria Project - MAF Hyper Market.

• 

  Partnership

  Mar 2012 - now

  Private Business in Partnership

  Hand made AccessoriesFacebook account:AccessoriesBy ARLink:https://www.facebook.com/accessoriesby.ar?ref=ts&fref=ts

• 

  SecurEgypt

  Jun 2012 - Mar 2013

  Executive Secretary to the Chairman

  SecurEgypt Security - Safety – Asset Protection - Monitoring the work with the staff.- Telemarketing.- Getting new leads to the Company.- Follow up Quotations with clients.- All general documentation including receiving, distribution, filing and record…etc.- Typing all documents.- Administrative Coordinator with the Clients.- Filing.- Accounting record keeping for the staff attendance.

• 

  Euro Egypt Group for Commercial and Maritime Agencies

  Oct 2013 - Dec 2013

  Executive Secretary

  - Greeting Visitors.- Responding to calls and direct it to the considered employee.- Monitoring work with Staff of Twelve Employees; Four Managerial Team “The Owner, The Chairman, The Board Member and the General Manager”, Seven Employees “Sales and Operation Team” and Office Boy.- Refer to the Owner by Internet searching for Manufacturers’ data all over the world to get Agency and Correspond them then feed back with results and follow up.- Refer to Managerial Team “The Owner, The Chairman, The Board Member and the General Manager” with all tasks feed back required by any of them.- Register all Incoming and Outgoing Correspondences.- Prepare Sales Report Forms.- Support to solve any problem that might face any of the Staff.- Update all data for Export and Import Files.- Arrange files.- Attendance Sheet. Show less

• 

  Euro Egypt Group

  Oct 2013 - Dec 2013

  - Greeting Visitors.- Responding to calls and direct it to the considered employee.- Monitoring work with Staff of Twelve Employees; Four Managerial Team “The Owner, The Chairman, The Board Member and the General Manager”, Seven Employees “Sales and Operation Team” and Office Boy.- Refer to the Owner by Internet searching for Manufacturers’ data all over the world to get Agency and Correspond them then feed back with results and follow up.- Refer to Managerial Team “The Owner, The Chairman, The Board Member and the General Manager” with all tasks feed back required by any of them.- Register all Incoming and Outgoing Correspondences.- Prepare Sales Report Forms.- Support to solve any problem that might face any of the Staff.- Update all data for Export and Import Files.- Arrange files.- Attendance Sheet. Show less

  • Exeuctive Secretary

    Oct 2013 - Dec 2013

  • Executive Secretary

    Oct 2013 - Dec 2013
• 

  Trust International Ltd.

  Nov 2014 - Mar 2015

  -Welcoming clients.-Verify materials&obtain signatures of the required authority.-Memos&letters.- Attend Co.calls,remind the GM&The Co. Managers of their appoitmet &meetings, - Arrange present.(conf. room booking, snacks order etc.)- F.up all necess.doc. for the GM&official Visitors (flights booking, car transport.accommodation etc.( - Prepare & follow up all necessary doc. for TRUST Contractors (Medical Reports Approval, Security Clearance Arrangements)- Responsible for keeping office equipment maintained, Report & follow-up all hardware malfunction of the system hardware such as Printers, Photocopier & Fax machines.- F.up ISO doc. through all the Co.-Update the Co. Web.&edit its articles.- Gathering weekly & month. report from the Discipline’s Managers & send it to GM.- Record employees attedance,prepare Mthly report for the Accountant to calculate salaries.- Report to GM all abnormal events that are not in line with the Co. policy.- Maintain record of the job opp. from Trust web.&update it as necessary.-Assure that the Co. policy is fully applied,report non-compliance cases by officiall letters to individuals after obtain GM approval.-Monitor Break timing, which is 10 min. every 2h&report non compliance.-Supervise training center activities and assure that the equipment is healthy and operable.,report faults & f. up the repairs until it become fit for service.-Carry out all duties public relations administrative work including Staff travel arrang.,Hotel Reservations, Seminars, expense tracking, program-Marketig calls-Build client list-Provide support for Mark./Comm.; maintain mailing list, ass. with mailings & packets, web updating & support for IT department:help monitor staff needs, assist staff with prob. solving, assist IT staff.-Respon. for maintenance of common spaces for appearance, functionality, managing supplies & maint. of storage areas.-Provide HR support:Interview Sched.,Applicant pool,Resume files,Orientation& Monitoring T.Sheets Show less

  • Administration Office Manager

    Nov 2014 - Mar 2015

  • Administartion Office Manager

    Nov 2014 - Mar 2015
• 

  F-icient

  Apr 2015 - Aug 2015

  Office Manager "Based on a Temporary Contract due to the nature of the Project"

  - Provide Internal Administrative Assistant.- Manage administrative projects and maintain projects pipeline.- Provide reporting for projects or for financial issues.- Handle incoming and outgoing correspondence, including managing company email/Skype/etc. Accounts.- Schedule Meetings.- Develop and maintain working relationships with local service providers or Governmental Authorities in order to complete related tasks.- Contribute to team effort by accomplishing related results as needed.- Post on blogs and Social Media.- Handle certain Administrative tasks for external Clients.- External Clients may require data entry or other similar tasks.- Keep track of tasks completed and time spent for Client for Billing purpose. Show less

• 

  (freelancer)

  Feb 2016 - now

  Tutor & Translator