Rouba El Khoury

Experience

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  Sfeir & Ghoul engineering

  Feb 2006 - Jan 2010

  Administrative Assistant and Accountant
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  Arcenciel

  Jul 2010 - Mar 2012

  - Coordinating between arcenciel and the “Lebanese Youth Hostel Federation”.- Representing arcenciel at seminaries and official events,- Preparing presentations - Fixing prices in coordination with youth program responsible,- Monitoring workers' performance upon company rules and procedures.- Participating to the recruitment procedure: making presentation of arcenciel, and handling first interviews,- Coordinating lodge activities & events.- Preparing & Designing Announcements Show less

  • Lodge's Coordinator

    Jul 2010 - Mar 2012

  • HR Assistant

    Jul 2010 - Mar 2012
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  Mona Cool

  Apr 2012 - Aug 2012

  Executive assistant to General Manager & ISO Management Representative
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  CAP sarl

  Apr 2013 - Dec 2013

  Administrative Assistant

  Administrative Tasks:- Creating and revising systems/procedures by analyzing operating practices, record keeping systems, personnel requirements and forms control.- Preparing reports, analyzing data and identifying solutions.- Scheduling and assigning administrative projects.- Assist in the preparation of motions, policies and procedures.- Handling travel arrangements, hotel booking and conference rooms.- Company social media Administrator.

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  Assiyana

  Nov 2014 - Sept 2017

  Account Executive & Quality Controller

  Account Executive tasks:- Preparing bids according to clients’ RFP.- Site visits - Meeting with clients to discuss their requirements, needs, satisfaction survey, problem solving, and make sure deadlines are met.- Preparing client's contract as per the offer sent- Managing client's accountQuality Controller Tasks:- Conducting company’s surveillance/assessment, offering recommendations and suggesting modifications to ensure all systems comply with required ISO standards.- Reviewing and studying all company documents/previous audit reports and selecting nonconformities.Administrative Tasks:- Coordinate all administrative procedures amongst sites and clients.- Compose and distribute inter-departmental memorandum ensuring timely delivery and receipt of important information maintaining confidentiality at the same time,- Prepares and assembles media kits for marketing and public relations department.Stock Controller:- Receives and inspects all incoming materials and reconciles with purchase orders.- Fills supply requisitions; assists buyer to order adequate merchandise and supplies; delivers orders to faculty and staff.- Maintains the warehouse, records area and stores area in a near and orderly manner. Show less

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  Université Antonine - UA

  Sept 2017 - Jun 2020

  Assistant to Financial Aid Department

  - Follow students' social fund(file management, financial follow-up and classification, student response, etc)- Ensure individual and social follow up of students(interviews, listening sessions, phone calls, etc)- Provide information and guidance to students based on their identified situations- Prepare the discount lists, checks and updates sibling waivers, grants, new students' ID,- Follow up continuously all SIS lists, excel sheets and hard copies to ensure compatibility of information included,- Duplicate waivers terms and add them on excel- Handle filing system, re-uploading students' old waivers on SIS, enter data of waiver,s, create waiver on excel to facilitate upload on SIS (Software)- Follow up on student waivers to ensure error avoidance- Send reports to accounting department ( Flat Amount: Manual work on SIS) - Prepare Statistic reports- Participate in prevention and awareness Show less

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  Lyst Technologies

  Dec 2020 - Mar 2022

  Administrative Assistant

  - Work and coordinate with the organization several Departments- Ensure the best possible performance, quality, and responsiveness to the team requests- Organize and schedule appointments- Assist in the preparation of regularly scheduled reports- Develop and maintain a filing system- Update and maintain office policies and procedures- Order office supplies and research new deals and suppliers- Submit and reconcile expense reports- Act as the point of contact for internal and external clients such as proposal and request pf proposal responses preparation- Website content edition and management - Material Design and development, such as: brochures, whitepapers, case studies, opinion papers, market studies, etc. - Partnering with managers to determine staffing needs- Screening resumes and making recommendations to company managers- Performing in-person and remotely interviews with candidates - Conducting orientation for new staff members.- Maintaining employee records (employee file, CNSS, MOF legal documents) Show less

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  Brummana High School

  Apr 2022 - now

  Administrative Officer