Kanwal Adnan

Experience

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  ORIFLAME COSMETICS

  Jun 2004 - Aug 2011

  Senior Manager

  Looking after Sales and MarketingTeam Building.Growth of my Team.

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  Civilian Capacity Building for Law Enforcement (CCBLE)

  Nov 2010 - Dec 2011

  Administration Assistant

  Main Responsibilities:• Managing routine office administration and ensure transparent, compliant, up to date, cost effective and efficient implementation of policies and procedures in Logistics, procurement, Administration;• Ensure forward-looking information and communication management besides performing administrative operational tasks including correspondence with Government and other agencies as required;• Managed and organized overall inventory of programme office; follows-up the proper maintenance and repair of office equipment;• Administer the engagement of properties on rental and on lease basis and ensure timely completion of contractual obligations and legal formalities;• logistical management in planning, implementation and documentation of meetings, workshops, seminars and other activities ;• Arrange visitors’ programmes, makes travel arrangements, and manages travel requirements (tickets, flight and hotel bookings, transport, etc.);• Provision of office supplies, Develop/maintain service agreements with vendors and service providers;Achievements:• Acquired and set up two field office premises while fulfilling contractual obligations and legal formalities besides managing head office.• Established training centre including computer lab of 200 systems for counterpart while keeping strong liaison with IT team in a short time span of eight weeks. • Achieved 95% internal control results in procurement, inventory, stock keeping and vehicle log as managed in compliance with GIZ rules and regulations.• Considering task scheduling the bottom line of my professional brush up; I have proactively schedule logistical and administrative arrangement of 62 different activities including some back to back activities of five components in twenty months programme.• Managed closure of programme activities in areas of clearing up inventory, vacation of building, termination of service contracts with vendors. Show less

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  MEDA (Mennonite Economic Development Associates)

  Oct 2013 - Dec 2014

  Administration Officer

  Main Responsibilities:• Ensure an effective support system and controls are in place;• Strong liaison in administrative matters of all MEDA in Islamabad, Quetta and implementing partners;• Administer the engagement of properties on rental and on lease basis and ensure timely completion of contractual obligations and legal formalities;• Managed and organized overall inventory of programme offices; follows-up the proper maintenance and repair of office equipment;• Constant monitoring and analysis of the administrative environment, apply quick readjustments as required, advice on succession planning;• Prepares and organises internal meetings besides responsibility for organising administrative and logistical aspects of project activities (field visits, security clearances, meetings, workshops etc.); • Ensure efficient management of MEDA guest houses timely request for procurement of required items including cleanliness of the premises;• Coordinate with the procurement officer to ensure availability of office supplies, stationery and other required items for Administration;• Ensure that generators repairs and maintenance work carried out timely and all generators are in working conditions;• Ensure the PABX system and other communications equipment are in working conditions and ensure monthly maintenance services are carried out;• Supervise support staff (Administration Assistant, Receptionist, Gardeners, cooks, cleaners, office boys) provides coaching and mentoring as required including their performance appraisals, development and implementation of annual performance plans.Achievements:• Torrent the inventory of Entrepreneur’s and P & P project in accordance with organizational guidelines.• Initiated and arrange conduction of trainings for building repair and maintenance person and cooks to give them exposure and improve efficiency.• Mentor office assistants and facility staff to enhance administrative facilitation. Show less

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  Axiom International Pakistan

  Jul 2017 - Jun 2019

  Administrator & Co ordinator

  Main Responsibilities:● Carry out day to day logistics of head office and programme activities;● Ensuring the effective preparation and delivery of project events, meetings and production of all necessary documentation;● Responsible for procurement and logistical arrangements of organization in compliance with international standards and procedures;● Manage transportation and logistics, rental and third party agreements for service delivery.● Assist in planning conferences, including preparing checklists, participant lists, nametags, table tents, delivery receipts, etc.● Develop relationships with air service providers, travel agents, hotel operators and caterers, obtain quotes for services as required;● Assets management and oversight of stock inventory of programme/field office, ensure supplies/ consumables monthly stock and requirement reporting.Achievements:● Provided vehicles and facilitated arrangements for project activities over a period of two years, facilitated 18 Charters and around thousand transfers. ● Organized activities at different venues for stakeholder meetings, briefings and focus group discussion forums. Show less