Claudia Galu

Experience

• 

  Brandson Marketing Studio

  Jun 2010 - Aug 2011

  Promoter

  Main activities- Promoting company products;- Providing to customers with all necessary information;- Performing sampling activity;- Generating sales portfolio by identifying new sales opportunities;

• 

  British American Tobacco

  Jul 2012 - Apr 2013

  Promoter

  Main activities- Interact with customers in the target campaigns;- Providing the necessary information to customers about company products and the ongoing marketing campaigns; - Daily reports regarding the business activity.

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  Service Auto Serus Nissan

  Jan 2014 - Apr 2019

  Within this company, I had the opportunity to acquire knowledge in usingthe following applications: Outlook, Excel (filters, formulas, pivot etc), Word, SharePoint, MultiX, Wizpro, Datacar.Main activities- Accounting and invoice management: Receiving suppliers invoices (based on confirmation), checking and launching them in excel database;- Registering supplier invoices using Wizpro accounting program. Archiving provider invoices in original form;- Processing the set of documents for electronic payments: centralizing invoices based on age and obtaining the necessary payment approval;- Placing payments in MultiX system as well as in other IT systems making daily payments and validating them;- Preparing vehicle sales invoices using Wizpro accounting program;- Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance- Paying employees by verifying expense reports and preparing pay checks;Skills:-Team player;-Problem solving skills;-Excellent time management skills-Multitasking-Prioritization skills Show less Main activities - Billing: Use of the cash register as well as the POS;- Cashier activities: collecting money from all locations and checking daily receipts, payment / collection orders, settlements, travel orders;- Documents archiving: internal documents, shareholder information;- Handle administrative requests and queries from senior managers;- Organize and schedule appointments;- Manage phone calls and correspondence (e-mail, letters, packages etc.);- Track stocks of office supplies and place orders when necessary;- Assist colleagues whenever necessarySkills:- Organization Skills- Communication skills- Good Time Management- Problem solving skills Show less

  • Economist

    Sept 2014 - Apr 2019

  • Administrative Assistant

    Jan 2014 - Sept 2014
• 

  Allianz Technology

  Apr 2019 - now

  Budget tracking and reporting- Monthly preparation of cost center reports for the respective primary service and analysis of the deviations (actual vs. plan, current period vs. previous period); - Monthly actual costs review and forecasting at a primary service level;- Monthly analysis of the current values of the budget allocated to each cost category- Monthly checking labor hours bookings in SAP and SNOW ( analyzing the deviations and reporting at a primary service level;- Weekly checking of the current budget from the IOs in scope- Preparing the provision report based on the contracts/invoices registered in SAP;- Support for planning, true-up, forecast. Purchasing process and contract management - Validation and reconciliation of invoices received from providers and handling corrections of the records;- Submission of contracts, invoices and timesheets in the Allianz systems/SAP; - Starting the approval workflow and tracking status of the contracts; - Keeping track of invoices status of payment. - Alignment of invoices with primary service managers;- Validation and reconciliation of invoices received from providers and handling corrections of the records;- Providing different reports and overviews concerning the ordering process. Creation and modifications of projects (team members, project lifetime, delegates)- Extraction and aggregation of data (various reports from SAP)- Onboarding external resources in Fieldglass and taking care of their accesses to be granted. Communication- Communication with all the functions in Allianz Technology SE involved in the topics mentioned above (for example: Pillar controlling, Accounting, Pricing, Finance, Procurement, NBM office, etc.)- Communication with all the stakeholders out of Allianz Technology SE involved in the topics mentioned above (for example: providers, customers, etc.). Show less -Ordering process;-Preparation of quotation request in close collaboration with PSM and supplier;-Starting the approval workflow and tracking the status of the contracts;-Alignment of invoices with primary service managers;-Validation and reconciliation of invoices received from providers and handling corrections of the records;-Providing different reports and overviews concerning the ordering process. Creation and modifications of projects (team members, project lifetime, delegates)-Extraction and agregation of data (various reports from SAP)-Preparing the provision report based on the contracts/invoices registered in the database;Budget tracking and reporting-Monthly preparation of cost center reports for the respective primary service;-Monthly actual costs review and forecasting at a primary service level;-Monthly update the SharePoint platform with actuals and forecast for each project / cost center;-Support functional reporting requirements and driving continued improvements in automating reports and analysis;-Supporting monthly reviews by preparing ad-hoc analysis; Show less

  • Financial Services Manager

    May 2022 - now

  • Project Management Officer

    Apr 2019 - May 2022