Naomi Mutua

Experience

• 

  Faulu Kenya

  Nov 2006 - Mar 2012

  • Integrated data from T24 and per pay for Monthly financial reports; assisted in preparation of monthly financial statements companywide; created GL accounts, creditors and debtors in GP and T24.• Approved LPOs into the system. Checked and validated supplier invoices.• Petty cash & imprest management• Reviewed reconciliations and Control accounts carried out by Accountants; Analyzed the income and expenses per month per branch and ensured that branch reports for the regions were generated for review by Chief Accountant• Posted the statutory deductions payments, maintained bank correspondences and updated the Bank signatories. Show less

  • Financial Accountant

    Dec 2009 - Mar 2012

  • Accountant

    Nov 2006 - Dec 2009
• 

  Gulf Energy Limited

  Apr 2012 - Jun 2018

  • Ensured timely and accurate capturing of stocks into the system.• Ensured stocks losses to the company were avoided that could arise from inaccuracies of stocks reports in both own and 3rd party locations.• Supervised Performance of multiple accounting duties related to the Retail business of the Company with accurate computation of level 2 Gross profit for all stations through proper booking of sales for all the retail stations.• Reviewed the monthly product costing in liaison with the Supply department and advice the marketing team on the new product cost by the 3rd day of the month.• Ensured accurate transfer of stocks to the various loading locations based on actual releases by KPC/KPRL as per Outturn/ASEs. • Reviewed reconciliation between the Kenserve statements at the Petrol station and Oracle System at the head-office to ensure accuracy, timeliness and completeness. Show less • Ensured timely receipt in Oracle and correct costing of all stocks procured.• Prepared the costing advice twice in a month in liaison with supply team and advice the same on the 2nd Working day of the new month as well as on the 17th working day of the same month.• Accounted for inventory movement by monitoring daily stock movement in all depots where GEL had activity while ensuring the daily stock movement was circulated on a daily basis. • Reconciled monthly stocks in all depots between Oracle and 3rd Party.• Ensured assigned schedules were completed and submitted by M+15 of the following month and all outstanding items were adjusted.• Ensured the set deadline for monthly accounts is strictly observed• Ensured full preparation for all internal & external audits in terms of schedules, documentation & reconciliations required. Show less • Ensured accurate and timely financial reporting of the Gulf retail accounts. • Ensured vigilance & accuracy in tracking Stocks, daily, cumulatively, monthly and prompt reporting of abnormal losses in regards to stocks.• Ensured timely, accurate & complete invoicing of all fuel stocks and that all retail stations were fully reconciled to station purchases & depot reports.• Ensured that every month all allocated retail debtors transactions recaptured in Oracle and credit note advices were sent to the retail stations. • Completed and accurately captured all cash banked (daily, cumulatively) at retail level in oracle. • Visited at least two stations in a month to check on controls (stocks, cash, system and operations) & activity report.• Assigned Balance Sheet Schedules to be completed and submitted by the 20th of every month and adjustment passed by the 20th of every month. Show less

  • Senior Stocks, Product Costing & Retail Accountant

    Nov 2016 - Jun 2018

  • Stocks Accountant

    Jan 2016 - Oct 2016

  • Retail Accountant

    Apr 2012 - Dec 2015
• 

  Pulse Healthcare Ltd

  Nov 2018 - Nov 2020

  Financial Controller

  • Ensured all sub ledgers were up to date and tallied up with the balance sheet at all times. • Ensured the accuracy of Daily Sales Report, daily sales cash & other collections were accurately reported in the treasury report. • Overall stocks custodian and regularly arranged for random stock counts; Overall assets custodian and conducted assets count annually or as and when necessary.• Managed daily treasury requirements which included forecasting cash receipts and payments and anticipating challenges arising from limited cash flow. • Ensured monthly bank reconciliations were ready within agreed timelines and before monthly management accounts were prepared.• Reviewed all petty cash expense vouchers to ensure they were reasonable and properly approved. • Managed all statutory requirements including but not limited to monthly, quarterly and annual returns.• Spearheaded the preparation and management of the company’s annual budget and monitored the monthly expenditure vs. budget and recommended strict measures when needed.• Oversaw the full cycle recruitment process.• Provided Human resource support.• Maintained an inventory schedule for all assets purchased. • Provided the lead role during audits by assisting auditors with year-end financial audit and preparation of company’s annual report.• Maintained an active and seamless communication with the management, other group accountants, internal and external auditors, KRA on statutory and operational matters, the Bank among others.• Ensured the control environment was maintained and fit for purpose. Show less

• 

  Digital Divide Data (DDD Kenya)

  Nov 2020 - Nov 2023

  Finance Manager

  • Implementation and maintenance of internal controls.• Key contact on all local laws and regulations for tax and compliance purposes including on all the operations in ROA (Rest of Africa).• In charge of review of company’s monthly payroll, as well as preparing of monthly payroll statutory deductions. • Estimate the financial needs of a business; This involves forecasting the cash inflows and outflows to ensure that there is neither shortage nor surplus of cash with the firm. • Develop and manage the company’s annual operating budget to ensure that all financial targets are met and financial and statutory regulations are complied with.• Oversee preparation of budgets and financial reports for submission to the granting agencies as per their requirements.• Ensure that all of the Company’s financial practices are in line with statutory regulations and legislation. • Manage the external audit function through planning and execution to ensure reporting requirements are met.• Work with the IT and Software development teams to roll out new technology when needed.• Ensure that the finance staff members are motivated, well trained and developed to carry out their responsibilities to the required standards. Show less

• 

  Kenya Airfreight Handling Limited

  Jul 2023 - Dec 2024

  Finance Manager
• 

  CFAO Mobility Kenya

  Dec 2024 - now

  Finance Manager