MOHAMED ELNUMAN

Experience

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  PETRONAS

  Oct 2009 - Apr 2014

  Administrative Clerk

  Main Duties & Tasks for my position as Administrative Clerk:•Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner.•Assist in the preparation of regularly scheduled reports•Develop and maintain a filing system•Order office supplies & Book travel arrangements•Submit and reconcile expense reports•Sort incoming mail, faxes, and courier deliveries for distribution•Prepare and send outgoing faxes, mail, and courier parcels•Purchase, receive and store the office supplies ensuring that basic supplies are always available•Code and file material according to the established procedures•Provide secretarial and administrative support to management and other staff•Use computer software to prepare invoices and financial statements•Administer petty cash according to established procedures & Assist with financial reports as required.•Assists for develop strategies in administrative manager functions to effectively run an organization.•Assists in monthly closings & Prepares analysis of accounts, as required.•Develop inventory control management systems for the inventory department.•Protects organization's value by keeping information confidential.•Updates job knowledge by participating in educational opportunities. عرض أقل

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  ALOSTOOL ALAALI

  Sept 2016 - Jan 2017

  Project Coordinator

  • Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in BMS_Project Communication and Document Control and BMS_Site Supervision Quality Procedures • Ensuring timely document delivery and tracking.• Provide document control services to departments.• Updating and maintenance of the document control data base by monitoring all incoming / outgoing documentation and entering and management of document meta data.• Ensuring all documents are easily accessible at all times - both hard and electronic copies.• Archive all data, including hard and electronic copies as required.• Monitor and continuously improve the effectiveness of data management procedures and processes according to objectives.• Provide reports on the performance of the document management system• Set up/assist document control filing system. • Maintaining all files within the Filing Department • Opening new files in accordance with PQP for each new project • Prepare project purchases orders.• Prepare and following offer prices for project business ex. (Electricity Cabling-Asphalt) عرض أقل

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  Saudi Pharmaceutical Co., Riyadh - Saudi Arabia

  Jul 2017 - Jun 2022

  Executive Secretary

  - Organizing meetings and managing databases related to Chairman business.- Booking Flights, accommodation and others travel-related requirements for Chairman and Chairman office staff.- Organizing company events or conferences.- Ordering stationery and furniture for Chairman office.- Dealing with correspondence, preparing letters, presentations and reports as per Chairman request.- Supervising and monitoring work of administrative staff- Liaising with staff, suppliers and clients- Implementing and maintaining procedures/office administrative systems.- Ensuring that health and safety Company's policies are up to date using a range of software packages- Attending meetings with senior management- Assisting the company HR department by keeping personnel records up to date, arranging interviews and so on.- Follow up/Renewal of building licenses related to municipal, civil defense, commercial registration.- Ability to deal with most common government website like (GOSI- TAMM-MUQEEM-HRSD- Commercial Chamber- MOIC-MOH). عرض أقل

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  SEPCOSAUDI

  Jun 2022 - Nov 2023

  Business Support Officer

  •Administrative Support: Provide general administrative support to top management and other departments.Assist in organizing and scheduling appointments, meetings, and events.• Document Management: Maintain and organize physical and digital files, ensuring easy retrieval. Assist in drafting, editing, and proofreading routine documents.• Communication Handling: Manage incoming calls, emails, and correspondence.• Facilitate communication within the office and with external parties.• Travel Coordination: Assist in making travel arrangements for executive’s management when required.• Ensure travel plans align with organizational needs and policies. Meeting Logistics• Coordinate and prepare materials for internal and external meetings.• Record minutes and follow up on action items as needed.• Office Supplies and Equipment: Monitor & coordinate maintenance and repairs for office equipment. Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.• Client Relations: Greet clients and visitors with a welcoming and professional demeanor.• Assist in creating a positive and organized office environment. عرض أقل

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  Red Sea Global

  Feb 2024 - now

  Office Support