Md. Ashraf Hussain

Experience

• 

  Hutchison Bangladesh Ltd. (A Joint Venture Multinational Company)

  Apr 1991 - Nov 1994

  Secretary, Finance & Administration Department

  Job responsibilities: -External and internal correspondences, filing, receive incoming mail and despatch outgoing mail, maintain appointments of Manager, prepare quotations, Data Entry of customer list using dBase III+.-Beside the above, I assisted Asstt. Finance Manager of the following works : maintained journal, ledger, cash book, etc., preparation of accounting records, customer clearance, banking affairs, other financial matter as and when necessary.

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  Sanofi Bangladesh Limited

  Dec 1994 - Jan 2021

  Job Responsibilities :-Company Secretary Affairs Arrange Board Meetings, AGM and EGM, Communicate with shareholders to serve notice and prepare Agenda & supporting details, Take notes for the minutes and prepare minutes and circulate to Board members, Prepare necessary documents for Annual Returns to submit RJSC such as Form XII, Schedule X, etc., Arrange vendor in submitting Annual return to Joint Stock Companies and obtain certified copy of the same.-Insurance Management Insurance Renewal, new insurance policy, claim for any loss - General Insurance, Motor Vehicle, Risk, Fire, Boiler Pressure Vessel, Property Damage, Business Interruption, Marine, Marine Export Insurance, Mediclaim, General Product and Clinical Trail, Life and Health Insurance, iPhone, iPAD Insurance, Ensure Management Approval and Proper Documentation, Raise eAEDs for Disposal of Asset in case of loss/Stolen of company assets, Calculation of Discount of Marine Insurance Premium, Custodian of All Unsettled Insurance Claim related Documents.-Ex-employees Final Settlement. Obtain information from different departments, compile, calculate of Final Settlement and obtain required approval from Human Resource Dept. and Finance Dept. Ensure proper disbursement to the ex-employeesPrepare Journal Voucher Control the time line of Employee Final Settlement and ensure proper documentation for future reference.-Development of Management control over Fixed Asset Management: Ensure the Management control over the fixed asset creation, Cost center and Cost element accuracy for Depreciation charges and ensure control over Fixed Asset Disposal procedure.1. Regular monitoring, control & reconciliation of Fixed asset movement & Tagging. 2. Ensure accuracy on new asset creation according to asset class. -Archive Management Solely responisible to maintain, update and archive of Finance documents, files, keys, materials, etc. and trustworthily Company’s most valuable documents. Show less Job responsibilities: -Company Secretary Affairs Arrange Board Meetings, AGM and EGM, Communicate with shareholders to serve notice and prepare Agenda & supporting details, Take notes for the minutes and prepare minutes and circulate to Board members, Prepare necessary documents for Annual Returns to submit RJSC such as Form XII, Schedule X, etc., Arrange vendor in submitting Annual return to Joint Stock Companies and obtain certified copy of the same.-Secretarial support to CFO to run the divisional function smoothlyMail screening and disbursing, telephone screening and transferring, external & internal correspondence, filing, arrange meeting, coordinate with Departmental Heads, etc.Prepare letters e.g., for making various Pay Orders (Tender related PO of Earnest/Security Money, etc.), Utilities Bill of H.O. & Factory, VAT related Bangladesh Bank’s Cheque, Issue Dollar endorsement letter for foreign traveller, BLT Members’ Petty Cash Voucher etc. Compile and forward Monthly Zone Report and FF Expense and Incentive variance to CFO within stipulated timeline-Archive of Finance docs, files, keys, materials, etc. and arrange to procure stationary-Responsible for Ex-employee Final Settlement (Entrusted from January 2012)Obtain information from different departments, compile, calculate of Final Settlement and obtain required approval from Human Resource Dept. and Finance Dept. Communicate with Cross Functional Team for any AnomalyPrepare Journal VoucherEnsure proper disbursement to the ex-employees-Responsible for smooth functioning of Insurance Management (Entrusted from January 2013) Insurance Renewal, new insurance policy, claim for any loss - General Insurance, Motor Vehicle, Risk, Fire, Boiler Pressure Vessel, Property Damage, Business Interruption, Marine, Marine Export Insurance, Mediclaim, General Product and Clinical Trail, Life and Health Insurance, iPhone, iPAD Insurance, Ensure Management Approval and Proper Documentation Show less Job responsibilities: -External and internal correspondences, filing, maintaining daily program schedule of Manager Marketing, arranging meeting, taking notes of meeting and preparing minutes, preparing slides for presentation, compiling reports, assisting to prepare corporate brand plan and budget presentation, coordinating and taking liaison with sponsored doctors in respect of booking and confirm air ticket, arranging dollar endorsement (maintaining liaison with finance Dept., Bank & doctors, etc.), incoming call screening.-Responsible to look after the assigned job in absence of Marketing Services Executive of marketing division. From October 1995 to April 1997 (till the unification of Rhône-Poulenc Rorer & Fisons' Administrations Deptt.) I was also entrusted the administrative job of our entire office which fell vacant after the retirement of Administrative Officer. The jobs were : disbursement of petty cash fund, travel and hotel arrangements, upkeeping vehicle maintenance and updating these documents (using developed software on transport maintenance viz expenses record, fuel expenses record, accident records, display road tax, fitness, insurance renewal date, etc.), auction arrangement for salvage items, assisting Divisional Manager in personnel matters, supervising and maintaining office premises works, procuring and disbursing stationeries, looking after other office supplies as and when necessary. Show less

  • Finance Executive

    Jan 2014 - Jan 2021

  • Executive Secretary to Director Finance & Admin.

    Jan 2006 - Dec 2013

  • Executive Secretary, Primary Care Business

    Dec 1994 - Dec 2005
• 

  Sanofi Bangladesh Ltd.

  Mar 2016 - now

  Job Responsibilities :-Company Secretary Affairs Arrange Board Meetings, AGM and EGM, Communicate with shareholders to serve notice and prepare Agenda & supporting details, Take notes for the minutes and prepare minutes and circulate to Board members, Prepare necessary documents for Annual Returns to submit RJSC such as Form XII, Schedule X, etc., Arrange vendor in submitting Annual return to Joint Stock Companies and obtain certified copy of the same.-Insurance Management Initiate new Insurance coverage & settlement of all claims e.g., General, Property, Marine, etc.Renew all insurance policies in due time-Ex-employees Final Settlement. Obtain information from different departments, compile, calculate of Final Settlement and obtain required approval from Human Resource Dept. and Finance Dept. Ensure proper disbursement to the ex-employeesPrepare Journal Voucher Control the time line of Employee Final Settlement and ensure proper documentation for future reference.-Employee benefits accounting (PF, GF, WPPF and Pension) : Maintain all funds of employees with absolute accuracy (Provident fund, Gratuity Fund, WPPF and Pension) acting as an accountant of the funds and co-ordinate all secretarial aspects of the funds diligently.- Timely fund transfer from Company. (Ongoing)- Process claims for loans as per PF Loan Policy. (Ongoing)- Maintain loan schedules for all funds and get it reviewed by MFA monthly by 10 working days of the following month. (Ongoing)- Maintain members balance and get it reviewed by MFA monthly by 10 working days of the following month. (Ongoing)- Prepare monthly bank reconciliations for all fund accounts and get it reviewed by MFA within 10 working days of the following month. (Ongoing)-Archive Management Solely responisible to maintain, update and archive of Finance documents, files, keys, materials, etc. and trustworthily Company’s most valuable documents. Show less

  • Assistant Manager, Financial Accounting

    Jan 2021 - now

  • Sr. Generalist, Financial Accounting

    Mar 2016 - Jan 2021