J Shamima

Experience

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  Phuket Air

  Nov 1999 - Feb 2000

  Counter Representative
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  Malaysia Airlines

  Jan 2000 - Sept 2001

  Reservation Officer
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  Iran Air ( An International airlines)

  Aug 2001 - Nov 2003

  Secretary to Country Manager
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  Dart Express Bnagladesh (Pvt.)Ltd ( A Srilankan based Company)

  Mar 2004 - Aug 2006

  Secretary to Country Director

  same secretarial work as German based freight forwarding company , additionally i had to do HR related activities like;HR Activities : • Maintaining staff leave record • Maintaining staff attendance through electronic system • Staff recruitment processing and office stationary and others electronic equipment’s arrange for new staff . • Arrange health awareness and training program . • Office circular prepare for holiday, New staff introducing , notice for meeting etc. • Arrange all the event management issues for the office in different occasion. • Staff personal data update . • Assist management for providing all kind of logistic support with the liaison of HR. • Yearly giveaways arrangements and distribute. Show less

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  DB Schenker ( German based freight forwarding company)

  Mar 2008 - Mar 2011

  Secretary to COO

  Secretarial Job: • Prepare and maintain weekly meeting schedule, distribute meeting notice containing agenda, contact the members to attend the meeting, organize venue of the meeting, taking note and preparation of minutes of the meeting, distribute the copy of minutes among the members and follow up the actions. • Fix and maintain the appointment schedule of Supervisor with the external persons related to business and manage the appointment with supervisor, sought by the personnel within the organization. • Maintain inter departmental coordination by mail or over the phone or physically. • Planning and monitoring capability .• Corresponding with overseas counterparts and others business alliances throw mail or over the phone. • Ensure proper documentation and preserve all the documents through a proper filing system. • Letter / Massage drafting, writing and dispatch . Thank you letter sending to customers and business partners. E-mail correspondence as per instruction. • Issue circular to all the concern in different occasion (i.e., overseas visit, doctors visit info, office memo etc.) • Liaison with BGCCI, AMCHAM and BAFFA for business correspondences (i.e. Advertisement , Trade show, hand note and Journalism publication, Invitation, Meeting etc.) • Keeping record of Sales report, executed from different departments. • Prepare itinerary and meeting program for foreign visitor • Arrange visa, Tickets and hotel reservation and maintain liaison with the relevant agencies/ person for making smooth travel of supervisor and foreign visitor. • Prepare Itinerary for Supervisor’s overseas visit and notified it to the concern person/ department and prepare travel requisition( Overseas / Local) • Keep confidentiality to all the issues which is not dis-closable to any concern. • Arrange Supervisor’s meeting schedule with all the departmental heads and the business allies. Show less

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  Embassy

  Apr 2011 - Dec 2011

  Ex Secretary at Embassy

  1.Monitors workflow and productivity to evaluate office performance by directing, guiding, motivating and providing leadership over assigned staff.2.Report prepare on Bangladesh Economy and bilateral relation between Qatar and Bangladesh.3.Address update of all Embassy’s and International organization4. Attend phone calls on behave of the Ambassador5. International fax to respective department to Doha MOF, Qatar6. Diplomatic (Hakika) mail arrangement including letter and send to airport7. Notification of Ambassador/ deputy head of mission’s departure and arrival to all foreign mission and international organization8. Event management for Qatar national day program 9. Coordination with MOF, Bangladesh for any requirements and notification10. Letter arrangement for AFD11. Airport pass arrangement for renewal12. Letter prepare for Overflight Clearance Permission for Amiri flight to MOF, Bangladesh13. Visa renewal and visa arrangement14. Procedure for tax free import15. Arrange for ID card and driving license16. Letter to bank for single signing permission in absence of the Ambassador17. Others bank Letter18. Fix and maintain the appointment schedule of Ambassador with the external persons related to business and manage the appointment with Ambassador.19. Maintain inter departmental coordination 20. Letter arrangement for Ministry of Commerce for NOC21. Letter prepare for Congratulation and Condolence22. Ensure proper documentation and preserve all the documents through a proper filing system.23. Others duty as and when required. Show less

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  Partex Star Group (Danish)

  Mar 2012 - Nov 2016

  Sr. Manager Corporate Communications
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  Fresh Meghna Group

  Jan 2017 - Dec 2017

  Manager CMD's Office
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  HAB Securities

  Jan 2018 - Mar 2020

  Head of HR & Admin